About the job

Job summary

This role is based in the Operational unit of the Digital Knowledge & Information Management (DKIM) Team in the CO Digital Department. DKIM has established a reputation for excellence within the Cabinet Office and we will continue to build upon our performance and continue engaging with our key stakeholders to develop strong relationships with colleagues within CO and with the KIM community across Government.

We are key stakeholders in Machinery of Government Transfers (MOGs) for which the DKIM team is responsible for ensuring the legal transfer of data and information to and from the Cabinet Office.  You will be responsible for managing the MOG process on behalf of DKIM.

The DKIM team facilitates the delivery of the Cabinet Office’s priorities and purpose through providing business critical information management services and responsibility for:

• Machinery of Government (MOGs)
• Data transfers
• Information Management Policy and Standards and Policy and compliance assurance monitoring and reporting

The DKIM Operational Team is also responsible for the implementation of the Cabinet Office Information Management Framework. A key function is the regular review and updating of IM policy, guidance and standards.  

DKIM has established a reputation for excellence within the Cabinet Office and we will continue to build upon our performance and continue engaging with our key stakeholders to develop strong relationships with colleagues within CO and with the KIM community across Government.

Job description

The immediate role of the postholder will be to work with the DKIM G7 Head of Unit to deliver business critical Machinery of Government (MOG) transfers. You will also review IM Policy, including the CO Information Management Standards Framework and maintain and develop the excellent service we provide to our stakeholders

The post holder will:

• Lead on Machinery of Government (MOG) transfers.
• Support the Head of Unit and Head of DKIM on annual policy reviews and updates.
• Provide operational support to CO Directorates and BU’s
• Provide ad hoc support to the G6 and G7

Responsibilities

• The immediate role of the post holder will be to work with the DKIM G7 Head of Unit to deliver business critical Machinery of Government (MOG) transfers.
• Machinery of Government (MOG) transfers: to include leading on the data discovery process, designing folder structure, attending meetings, drafting progress reports and liaising with key stakeholders in the process, including other Government Departments
• Transferring data/information transfers between departments, business units and other Government departments.
• Working with the G7 Head to review IM Policy, including the CO IM Standards Framework and maintain and develop the excellent service we provide to our stakeholders.
• Support the Head of Unit and Head of DKIM on annual policy reviews and updates, updating and drafting staff guidance, leading the development of communications programmes across the department and working with training specialists on our staff training offer.

Person specification

• Ideally candidates should have a good working knowledge of data transfer / migration processes within a KIM environment. In addition, you will demonstrate a good working knowledge of information management processes and be expected to work towards obtaining an appropriate qualification from recognised professional bodies.
• Identify current and upcoming risks and issues - articulate these and identify routes for resolution / mitigation
• You will need previous experience in a knowledge and information management role. Experience of data/information transfers between organisations would be a distinct advantage.
• Prioritisation of data transfer requests, negotiating with parties as required
• You will be expected to attend project meetings, engage and communicate with stakeholders, as required
• You will manage your workload to meet priorities and milestones.
• You will give advice and make recommendations to key stakeholders to help with their decisions

Additional information:

A minimum 60% of your working time should be spent at your principal workplace. Although requirements to attend other locations for official business will also count towards this level of attendance.

Benefits

Alongside your salary of £35,400, Cabinet Office contributes £9,558 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.

After submission of the first stage of your application you will be invited to complete a Civil Service Work Strengths Test. If you successfully pass the test, you will be invited to complete the final stage of the application. 

Please complete the online tests as soon as possible (within 24-48 hours is recommended), the closing date for the tests is 23.55 on 02/02/2023. If you fail to complete the online test before the deadline your application will be withdrawn.

Guidance for the test will be available when you are invited to take the test. The tests are administered online and accessed via the CS Jobs website.

If you pass the online test , you will be invited to provide a CV setting out your career history and qualifications, highlighting specific responsibilities and achievements that are relevant for this role, together with reasons for any gaps within the last two years.

You will also be required to provide a Statement of Suitability (250 words max.)

Please use your statement of suitability to explain how you consider your personal skills, qualities and experience provide evidence of your suitability for the role, with particular reference to the essential criteria in the person specification section of the job advert.

Your CV and Statement of Suitability will be assessed against the essential criteria listed in the 'Person Specification' section of the job advert.

You will also be assessed on behaviours at application stage.

Should you be successful at sift, you will be invited to attend an interview where you will be assessed on behaviours and strengths.

Expected timeline (subject to change)

Expected sift date – WC 5th February 2024
Expected interview date/s – WC 19th February 2024
Interview location – TBC

Reasonable adjustments

If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes. 

If you need a change to be made so that you can make your application, you should: 

• Contact Government Recruitment Service via menurecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs. 
• Complete the ‘Assistance required’ section in the ‘Additional requirements’ page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.

Further information

If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'contact point for applicants' section.

Please note terms and conditions are attached. Please take time to read the document to determine how these may affect you.

A reserve list will be held for a period of 3 months, from which further appointments can be made.

Any move to Cabinet Office from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at: https://www.childcarechoices.gov.uk

If successful and transferring from another Government Department a criminal record check may be carried out.

In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf.

However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.

New entrants are expected to join on the minimum of the pay band.

Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment. 

A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.

This role is full time only. Applicants who wish to work an alternative pattern are welcome to apply however your preferred working pattern may not be available and you should discuss this with the vacancy holder before applying.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.