About the job

Job summary

Please refer to Job Description

Job description

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

JAC Job Description – Selection Exercise Support Officer (EO grade)

Are you an outstanding administrator with a passion for great customer service? Do you enjoy working at pace on priority projects? If the answer is yes, you could be exactly who we’re looking for to join our dynamic operational team.

We’re looking for a Selection Exercise Support Officer to help us deliver high quality recruitment campaigns at pace. As an independent public body, the Judicial Appointments Commission is responsible for designing, planning, and running recruitment campaigns to select judges in the courts and tribunals, up to and including the High Court, as well as non-legal tribunal members. You can read more about our work on our website: http://judicialappointments.gov.uk

With a new recruitment campaign launched every couple of weeks, and statutory responsibilities to make sure we select candidates on merit and through fair and open competition, it’s essential that our processes are robust, inclusive, and attractive to candidates from the widest possible backgrounds.

Our Selection Exercise Support Officers play a pivotal role in helping us to achieve that. As the first point of contact for our applicants, our Selection Exercise Support Officers help applicants to navigate our processes, answering questions and supporting them throughout each stage of our recruitment campaigns. They work closely with our Selection Exercise Managers to provide excellent administrative support, so the organisation can deliver effective, efficient, and fair selection processes.

The Role

We are looking for a Selection Exercise Support Officer (EO grade) to join our busy and dynamic operations team and help us deliver our challenging programme of judicial selection activity.

You will work as part of our operations team, providing excellent administrative support to colleagues and candidates, gathering, and processing data, answering candidate queries, and preparing our selection day materials. You will also support candidates attending both remote and in person selection days, using your excellent IT and communication skills to ensure the smooth running of selection activity.

We are looking for colleagues who can work flexibly in an organisation that delivers an interesting and challenging selection exercise programme of judicial recruitment. You will need to be able to use Google Drive, Microsoft Teams, Word, Outlook, and Excel to a good standard, and be organised and efficient. An ability to communicate well with applicants, selection panel members (including senior judges) and to work collaboratively with colleagues will also be important.

Main responsibilities

•    Supporting the Selection Exercise Team in the planning and running of judicial selection exercises by providing administrative support
•    Supporting candidates during remote and face to face selection days 
•    Responding to enquiries by email and telephone helping candidates during their remote selection interviews (using MS Teams) or face-to-face interviews
•    Accurately collecting statistical information and reporting on this at key stages throughout the selection exercise process
•    Assisting with the planning and delivery of selection activity – this may include liaising with selection panel members and external contractors, either in person or remotely.
•    General administrative duties, including accurate record management and preparing Word and Excel documents, on Google Drive and other storage drives, using Outlook for diary management and working with other digital tools and on our digital platform.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.
Recruitment process details 

Behaviours 

We’ll assess you against these behaviours during the recruitment process:

•    Delivering at Pace
•    Working Together
•    Communicating and Influencing

In addition to these behaviours, your experience will be assessed during the recruitment process.

Essential criteria

•    Effective organisational skills to provide high quality support and meet tight deadlines
•    The ability to work without supervision, on your own initiative
•    The ability to work collaboratively as part of a team
•    Experience and confidence in using a range of digital tools including Microsoft Teams, Excel Spreadsheets and Google Drive.

Application process

You need to provide: 

•    Your CV 
•    A statement of suitability explaining why you are interested in the role and details of your previous experience of working with Excel Spreadsheets, Microsoft Teams and/or Google Drive (maximum 250 words).
•    Written evidence of the following two behaviours: Delivering at Pace and Working Together (250 words per behaviour)

You can read more about the Civil Service behaviours here: https://www.gov.uk/government/publications/success-profiles

Sift

Applications will be sifted based on the CV, statement of suitability and evidence of the two behaviours: Delivering at Pace and Working Together

If a large number of applications are received, candidates may be sifted on their CV, statement of suitability and lead behaviour Delivering at Pace.

Interview

Interviews are expected to take place mid-May 2024. Interviews will be conducted remotely via Microsoft Teams. More details on the arrangements will be provided to candidates invited to interview. 

At interview we will assess you against three behaviours (Delivering at Pace, Working Together, and Communicating and Influencing). We will also ask you about your experience. 

Applicants invited for interview will be required to undertake a brief work exercise which replicates a situation that you may encounter in the role. The panel may ask you some follow up questions on this exercise. Full details of the requirements of the exercise will be provided if you are invited to interview.

Reserve List

As well as appointing to the vacancy listed above, we may place other candidates on a 12-month reserve list for future vacancies.

Office Attendance

JAC staff are currently working in a hybrid way with a minimum of 2 days per week in the office in line with Government Policy. Applicants for this role should note that they may be required to attend the office or a JAC interview venue for up to five days a week during periods of selection activity or other required business need.

Working Patterns

We would consider a part time, compressed hours or job share application that ensured business needs were met.

Further Information

If after reading this job description you require any further information about the role, please contact Rachel Billingham - Rachel.Billingham1@judicialappointments.gov.uk

If you have any questions about the recruitment campaign, or any terms and conditions relating to the role, please contact the JAC HR Division: 
Recruitment@judicialappointments.gov.uk

Person specification

Please refer to Job Description

Benefits

Alongside your salary of £31,169, Ministry of Justice contributes £8,446 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.