About the job

Job summary

The Government People Group exists to work with departments, professions, and functions to build a modern, effective Civil Service.

We support the government workforce with the right skills and capability. We are working with leaders to get the right people in the right jobs, with the right skills and continuous learning to excel in their roles.

We provide leadership, and in turn, create leaders with exceptional line management capability across departments, influencing partners in the wider public sector and beyond. This involves getting our retention and reward strategy right, to nurture specific skills, and create pride and resilience in our workforce.

Our role is also to provide system leadership across central government in pulling together back office services. Collectively, we help support the Cabinet Office’s priority to drive efficiencies, and reforms that will make government work better, to ultimately provide a better service to the public.

Within GPG, the Platforms, Data and Interoperability (PD&I) directorate provides first-class platforms and services for over 400,000 civil servants, including recruitment, data analysis, skills and learning solutions.

We are looking for an Information Manager to join the expanding team and help to improve the culture of information management in GPG.

Job description

The advertised post sits within the GPG Information Assurance Team, a team responsible for providing the essential IM, security, and business continuity support functions needed by the business unit to ensure its successful running. GPG is a recently formed unit following a merger of two existing teams, so there will be an opportunity for the post holder to learn new skills, develop new products and processes and positively influence the immediate and wider team culture. As GPG continues to form, the post holder will be expected to be responsive to its evolving needs, so they will need to be comfortable working in a changing environment and across boundaries.

The successful candidate will be an information manager with a strong grounding in professional best practice and the requirements of a business network across a wide range of locations and teams. They will have a good understanding of the Civil Service’s responsibilities in relation to managing information as well as a grounding in GDPR and knowledge of how to respond to data breaches and subject access requests.

Duties

• Act as a point of contact for advice and guidance on information management and data protection-related subjects.
• Support effective library management, including managing permissions and compliance reporting.
• Manage Subject Access Requests (SARs), data sharing agreements, MOUs, data breaches and privacy notices.
• Be able to work independently and as part of a multidisciplinary team.
• Act as the unit expert for asset management, security procedures, and general information queries

Person specification

Essential

• Knowledge of GDPR and understanding of its application in the Civil Service.
• Experience of digital library management.
• Experience of drafting legally compliant privacy notices.
• Experience of managing data breaches and Subject Access Requests.
• The ability to effectively communicate verbally and in writing with colleagues from all backgrounds and at all levels of seniority.

Desirable

• Knowledge of Freedom of Information legislation.
• Knowledge of the Google Suite (including Google Drive).
• Knowledge of Microsoft 365.

• Additional information:

  A minimum 60% of your working time should be spent at your principal workplace. Although requirements to attend other locations for official business will also count towards this level of attendance.

Benefits

Alongside your salary of £35,400, Cabinet Office contributes £9,558 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Application process
As part of the application process, you will be asked to complete a CV and Personal Statement. Further details about what this will entail are listed on the application form. Your Personal Statement (no more than 1000 words) should explain how you consider your personal skills, qualities, and experience providing evidence of your suitability for this role. Please make particular reference to the key responsibilities, attributes, and essential experience outlined in the Person Specification.

Should a large number of applications be received, an initial sift may be undertaken using the CV.

Selection process

Candidates who progress to the interview will be tested against the behaviours listed in the job advert via a presentation (10 minutes) and follow-up questions and answers about the presentation (5-10 minutes). The interview will also include strength-based questions following the presentation. Further details will be provided to candidates who progress to the interview stage.

Presentation: (DDaT: Designing Secure Systems; Research and Innovation).

Expected timeline (subject to change)
Expected sift date – w/c 11 March
Expected interview date/s – w/c 18 March
Interview location - Online

A reserve list will be held for a period of 12 months, from which further appointments can be made.

Any move to Cabinet Office from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at: https://www.childcarechoices.gov.uk

Reasonable adjustments
If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.

If you need a change to be made so that you can make your application, you should: 

Contact Government Recruitment Service via cabinetofficerecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs. 

Complete the ‘Assistance required’ section in the ‘Additional requirements’ page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.

If successful and transferring from another Government Department a criminal record check may be carried out.

In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service /Disclosure Scotland on your behalf.

However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading. 

For further information on the Disclosure Scotland confidential checking service telephone: the Disclosure Scotland Helpline on 0870 609 6006 and ask to speak to the operations manager in confidence, or email Info@disclosurescotland.co.uk  

New entrants are expected to join on the minimum of the pay band.

Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment. 

A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.

Further information
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'contact point for applicants' section.

Please note that this role requires SC clearance, which would normally need 5 years’ UK residency in the past 5 years. This is not an absolute requirement, but supplementary checks may be needed where individuals have not lived in the UK for that period. This may mean your security clearance (and therefore your appointment) will take longer or, in some cases, not be possible.

For further information on National Security Vetting please visit the following page https://www.gov.uk/government/publications/demystifying-vetting 

Please note terms and conditions are attached. Please take time to read the document to determine how these may affect you.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.