About the job

Job summary

We are looking for an Information Management Assistant to join the Information and Records Management Service (IRMS) in the Parliamentary Archives office.

This is an opportunity for someone with strong interpersonal and organisational skills to gain experience in Information Management. This is a key support role within the team. The role-holder will participate in a wide range of activities, including providing advice and support to teams across Parliament.

Job description

You’ll be accountable for:

• Organising training sessions, assigning people to deliver them, and managing user bookings and enquiries.
• Updating and maintaining the IRMS intranet pages and supporting internal communications activities.
• Helping with the administration of draft and published guidance.
• Working with other team members to collate monthly and quarterly reporting statistics.
• Processing hard copy records transferred to the Parliamentary Archives.
• Organising team meetings and workshops, circulating agendas, and keeping the team calendar up to date.

Person specification

What we’re looking for:

• Effective organisational skills, including the ability to prioritise your workload and manage your time.
• Good customer service skills developed in a customer service environment.
• Strong verbal and written communication and the ability to develop good working relationships with staff at all levels.

Benefits

Details of our employee benefits can be found at https://www.parliament.uk/mps-lords-and-offices/offices/lords/lordshro/employee-benefits/

What you’ll get in return:

• 30 days annual leave (increasing to 35 after one years’ service).
• Generous pension scheme.
• Discounts from well-known brands and retailers.
• Parliamentary health and wellbeing programme.
• The opportunity to witness history in the making!

Things you need to know

Selection process details

If you require any reasonable adjustments during the application process, please contact hlrecruitment@parliament.uk

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.