About the job

Job summary

Deliver high quality property infrastructure, providing a range of sites and premises across Wales to meet the needs of businesses.

Deliver bespoke property and infrastructure solutions to the Public and Private Sector. 

Manage the provision of Property Management Services to the Economy property portfolio so that Welsh Government’s legal, contractual and policy obligations are met, and its assets used effectively.

Support wider departmental strategy and policy to ensure compliance, alignment and value for money with expert analysis and insights on property development, planning and construction issues.

The post-holder will be responsible for leading (often sensitive) commercial negotiations which may involve the purchase, management, development, construction, auctioning, sale or transfer of infrastructure assets.  The post-holder will provide senior technical, delivery and assurance decision making for a number of complex programmes and projects.

The post holder will represent Wales in discussions at the very highest level with multi-national companies and public bodies in Wales and where necessary with UK Government.

Job description

When presenting your evidence please keep in mind the expectations of the grade as set out below in the grade description as well as the main responsibilities that are essential for the role.

What the organisation will expect

• You will have the ability to work under pressure, be flexible, proactive and self-motivated. You will have the ambition to lead and motivate a team to successfully deliver within a challenging, pressured and fast-paced environment.
• You will be able to take an innovative approach, looking for opportunities to do things differently and responsive enough to adapt and develop new options as things change. You will be adaptable, flexible, open to, and accepting of change affecting you and your area of work and deal with that change efficiently and professionally.
• As an effective Civil Servant, you will have an understanding of the political landscape and the role that Ministers play in setting the agenda for your business area; an understanding of how to get things done with regard to governance and financial management processes; an ability to manage risk, making informed decisions with little or no guidance; and be able to clearly communicate at all levels, including with senior stakeholders and Ministers.

What your team will expect

• You will value diversity and inclusion, creating an environment where individuals feel safe to challenge, share ideas and express concerns.
• You will be a role model, who is able to motivate and inspire others, establish a vision and bring others on board, providing clear direction and priorities for the team, ensuring that every member understands their contribution to achieving objectives, and feel capable of fulfilling their role.
• You will support the development of others, demonstrating an understanding of the importance of learning, planning for and providing opportunities and encouragement for individuals to develop, as well as investing time for your own development.

What key stakeholders will expect

• You will be able to use sound judgement, evidence and knowledge to provide credible advice and guidance to both internal and external stakeholders.
• You will understand the importance of building and maintaining constructive relationships, both within and outside Welsh Government. You will have strong influencing skills and the ability to build collaborative relationships that both challenge with support, and build trust and mutual respect across organisational boundaries.
• You will be able to use creative thoughts to develop recommendations, and take advantage of opportunities to work collaboratively across boundaries.

Main Responsibilities

Lead, co-ordinate and undertake the day to day management of the regional north/mid Wales property portfolio, including responsibilities for the setting (in consultation with the Head of Asset Management) of annual budgets and responsibility for management of the achievement of that budget.

Provide regional management of the £8m p.a. “All Wales total facility management contract” (currently provided by Vinci), ensuring that the contractor performs to the required standard during the term of the contract and undertaking regular audits.

Take regional responsibility for ensuring that all Health and Safety and other compliance issues associated with the Welsh Government’s role as Landowner/Landlord are complied with.

Undertake negotiation of regional transactions required in association with the Property Management function including lettings, rent reviews and lease renewals and sales.

Manage and report on expenditure/income, debtors and performance to ensure that financial  targets are achieved.

Contribute to the “Portfolio Renewal” project to replace outdated property with alternative new generation zero carbon buildings    

Line manage the team of 3 staff including undertaking annual performance reviews, coaching and professional development of trainees.

Advise internal clients on private sector led property solutions for companies and projects.

Procure and lead multi-disciplinary professional teams to deliver effective property solutions and providing an effective challenge to advice received.       

Develop and maintain a range of productive relationships with Investors, Developers, Property Owners and Public and Third Sector organisations with the objective of building an understanding of market opportunities to deliver projects that have a benefit to Wales, and which align with Government policy and priorities.

Negotiate Property acquisitions, disposals leases etc. and subsequently instruct and manage external advisers including valuers and lawyers.

The post holders will provide an outstanding problem-solving service to internal and external customers and will provide an agile and rapid response to major inward investment and indigenous companies in developing delivery solutions that enables businesses to invest and grow in Wales.

Prepare and present government business (Ministerial advice, briefings, correspondence, FOI responses) and quality assure items produced by team where required.

Deputise for the Head of Asset Management when required.

Provide governance and peer review of all property transactions across ETC through the Property Leadership Team.

Person specification

Candidates will be required to be members of the Royal Institution of Chartered Surveyors with appropriate relevant experience for the role. RICS fees will be reimbursed by the Employer.

The role will occasionally involve travel across Wales and to other parts of the UK with some overnight stays required.

This advertisement contains the titles of the Behaviour criteria being assessed throughout. For further information on what is required at the application stage, you will need to press apply and view the full details on the application form. At interview, you may be tested on the overall Behaviours listed.

Stage 2 presentation - describe your experience of managing the successful delivery of a novel, contentious and complex property project, the challenges you faced and what you did to achieve a successful outcome (10 minutes max).

In the case of more than one candidate scoring the same, the panel has agreed the following criteria will determine merit order:

1. Score for Experience 2

2. Score for Experience 3

3. Score for Experience 1

4. Score for Technical 1

Benefits

All Welsh Government staff are members of the Civil Service, and as a result are eligible for:

• Civil Service Pension Scheme
• 31 days annual leave (pro-rated for part time)
• training and development opportunities
• Cycle2Work Scheme
• Smart Working flexible working arrangement
• Green Car Scheme (subject to availability)

If you are an active Civil Service Pension member you can continue your membership throughout your employment with us.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours.

Welsh Government, like all other Government Departments use Success Profiles when we recruit. For each role we consider what you will need to demonstrate to be successful. This gives us the best possible chance of finding the right person for the job. It raises performance and improves diversity and inclusivity.

The selection process and stages are:

Number of Stages:	2 stage process
Stage 1	Application Form
Stage 2	Interview

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.