About the job

Job summary

Do you have experience of data interrogating, visualisation and analysis?

Are you a focused individual with attention to detail?

Can you build effective relationships with a wide range of stakeholders?

If so, we are looking for a HR Data & Finance  Manager to join us at the Maritime and Coastguard Agency (MCA) and we'd love to hear from you!

The Maritime and Coastguard Agency (MCA) implements the government’s maritime safety policy in the United Kingdom and works to prevent the loss of life and occurrence of pollution on the coast and at sea.   

Safer lives. Safer Ships. Cleaner Seas.   

Our vision is to be a world-leading organisation, accelerating the transition to sustainable shipping with non-negotiable safety standards. We put our people, our customers and our planet at the heart of everything we do.  

We welcome applications from all communities, and we don’t discriminate against any identity. We’re interested to hear from you, regardless of your background.   

Job description

The Human Resources (HR) function sits within the People, Communications and Health & Safety Directorate. It supports the Maritime & Coastguard Agency (MCA) to deliver its corporate strategy, business plan, and people objectives. The HR Operations team delivers core HR services to the MCA through four key areas; Resourcing, Pay & Reward, Systems & Data and Employee Relations & Wellbeing.

The HR Data & Finance Manager will manage the delivery of HR Management Information through data visualisation and analysis. Providing high-quality analysis and reporting on a range of HR data. Ensuring that internal and external reports are delivered in a timely manner to stakeholders within MCA and across the Department for Transport (DfT) and wider Government.

As the HR Data & Finance Manager, you will manage the Directorates finance activities, working closely with colleagues across the Directorate and our Finance Business Partner to ensure that that forecasts and payments are appropriately accounted for (i.e., pre-payments, accruals).

In addition, you will be the key contact for visas, working closely with the Authorising Officer to make sure everything for UK Visa & Immigration (UKVI) is update to date and ensuring all involved have a clear understanding of their responsibilities.  

This is fantastic opportunity to join the MCA and work in a fast paced environment where no two days are the same. There will be lots of opportunity for you to build on existing knowledge and learn new skills. You will have the autonomy to explore different ways of working and evolve the role as a HR Data & Finance Manager by liaising with various different stakeholder’s.

Your responsibilities include but are not limited to:

• Manage the development and maintenance of a People Management Information Suite, utilising Power BI, and other tools, progressing the People MI and Data Strategy. Working with internal and external stakeholders to develop insightful datasets, analysis, and visualisations to enable data-driven decision making and delivery improvements.
• Manage the co-ordination, financial oversight, and governance of the Directorates budgets. Working with the People, Safety, & Communications Finance Advisor to highlight actual and potential variances from forecasts and working with budget owners to identify causes and remedial actions.
• Act as the MCA Key Contact as a UK Visa & Immigration (UKVI) Tier 2 Sponsor Licence holder, ensuring compliance with UKVI and Home Office rules and guidance. Working with sponsored employees to ensure responsibilities are understood, and the Sponsorship Management System (SMS) is maintained.Oversee and ensure effective governance processes are in place for the Directorate to comply with current legislation (i.e., Privacy Notices, Data Protection Impact Assessments, Data Cleansing/Governance) and introduce controls where appropriate, working closely with Information Security and Asset Owners. Work in partnership with Information Security Branch and relevant business areas to co-ordinate responses for all Directorate Freedom of Information (FOI) requests, Parliamentary Questions, Subject Access Requests (SAR), and ministerial submissions ensuring that they are dealt with efficiently within the required deadlines.

For further information about the role and responsibilities, please see the attached role profile.

Person specification

About you:  

To be successful in this role, you will need to have experience of working with and interrogating management information through tools such as Power BI and Excel.

You will be confident when dealing with budget management and an understanding of the concept of accruals and prepayments as well as providing high-quality analysis and reporting on a range of HR data.

You will have experience of leading a data team and have excellent organisational and communication skills with the ability to communicate information accurately to internal and external stakeholders at all grades.

Additional Information

This role will be based in the Southampton HQ. MCA supports flexible working and operates a hybrid working model between home and office for this role, giving you greater flexibility over where and when you work.  

The expectation is that you will spend a minimum 60% of your working time based at your principal workplace or out on official business. Details of the arrangement will be discussed further with your line manager. 

Occasional travel, including overnight stays within the UK may be required, however notice will be given prior to travel.

Benefits

Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. We offer generous annual leave, attractive pension options, flexible working, inclusive working environments and much more to support a healthy work/life balance.

Click here to get a copy of the MCA Staff Benefits Brochure

Find out what it's like to work at the Maritime and Coastguard Agency

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

As part of the application process you will be asked to complete a CV and Personal Statement. Please see the following details on how to apply.

How to Apply  

CV and Personal Statement:  

Within your CV and Personal Statement please demonstrate your knowledge and experience of:  

• Working with and interrogating Management Information through tools such as Power BI and Excel.
• Leading a Data Team with excellent communication and organisational skills. 
• Budget management and an understanding of the concept of accruals and prepayments.
• Working with a wide range of stakeholders.

Your personal statement will be limited to a maximum of 1,000 words. 

The sift is due to take place on 8th January 2024.

Interviews/assessments are likely to be held week from 22nd January 2024.

This interview will be conducted via face to face at our Southampton office. Further details will be provided to you should you be selected for interview.

We will try to meet the dates set out in the advert. There may be occasions when these dates will change. You will be provided with sufficient notice of the confirmed dates. 

The selection process will be designed specifically for the role. As a result, your assessment will include: 

• An interview with an excel assessment (including presentation).

You’re encouraged to become familiar with the role profile, as you may be assessed against any of the criteria recorded within.

Reasonable Adjustments

As a Disability Confident Leader employer, we are committed to ensuring that the recruitment process is fair, accessible and allows all candidates to perform at their best. If a person with a visible or non-visible disability is substantially disadvantaged, we have a duty to make reasonable changes to our processes.

Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need during the recruitment process. For instance, you may need wheelchair access at an interview, or if you’re deaf, a Language Service Professional.

If you need a reasonable adjustment so that you can complete your application, you should contact Government Recruitment Service via dftrecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.

Document Accessibility

If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.

This job advert contains links to the DfT Careers website. Our website provides useful guidance and information that can support you during the application process. If you cannot access the information on our website for any reason, please email DRGComms@dft.gov.uk for assistance.

Further Information

For more information about how we hire, and for useful tips on submitting your application for this role, visit the How We Hire page of our DfT Careers website. You can find detailed information about the recruitment process and what to expect when applying for a role.

Pre-employment Checking

Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment. 

A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5-year period following a dismissal for carrying out internal fraud against government.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.