About the job

Job summary

At the Driver and Vehicle Licensing Agency (DVLA), we encourage applications from everyone, particularly groups currently underrepresented in our workforce. We pride ourselves on the positive impact diversity has and promote inclusivity and equality of opportunity for all. Our recruitment process is anonymised, which means that your name, date of birth and other personal details will not be seen by the sift panel. 

Are you able to work collaboratively with a range of stakeholders?

Do you have excellent organisation skills, with great attention to detail? 

If so, we'd love to hear from you!

Please note: This role is part time; your contracted hours will be 22 hours. This salary is pro rata as the vacancy is part time.

Job description

As HR Data Compliance Support Manager, you will provide support for the HR data compliance process and produce accurate and timely responses to HR data sharing requests. This includes interpreting and applying GDPR to process Subject Access Requests, Freedom of Information Requests and Parliamentary Questions. 

This is a fantastic opportunity to become a HR data compliance expert, working in a fast-paced and varied role which will also provide you with a wide overview of DVLA processes and frequent exposure to a vast range of stakeholders at all levels. 

Responsibilities

Key accountabilities of the role include: 

• Producing accurate and timely responses to HR Subject Access Requests (SAR)/Freedom of Information Requests (FOIR) and Parliamentary Questions (PQs) in line with legislative timescales.
• Providing and seeking advice/information from relevant customers and/or stakeholders in a professional and timely manner.
• Maintaining the process for recording and monitoring all requests for DVLA HR/Personnel data.
• Always ensuring compliance with GDPR, issuing clear guidance to managers and ensuring access rights are appropriate and are up to date.
• Working collaboratively with the HR Compliance Manager in issuing GDPR guidance to colleagues and keeping up to date with changes in current legislation which could affect the HR work stream.
• Supporting the HR MI Team on GDPR compliance tasks and activities.
• Producing compliance reporting from the HR SAP system, identifying any abnormalities to the relevant stakeholder.
• Having great attention to detail with the ability to plan and organise your own work and be able to follow guidance and policies.

For further information about the role please see the attached role profile. 

Additional information  

This role will be based in Swansea, and we will be operating a hybrid working model that allows you to work between home and on-site giving you greater flexibility about where and when you work, subject to business needs and this also allows for ongoing support, development, and collaboration with colleagues.  

Therefore, the expectation is that you will spend a minimum of 60% of your working time based at your principal workplace (DVLA). We would encourage you to discuss the working arrangements for this role with us during the recruitment process. 

Person specification

• The successful candidate will have a good understanding of GDPR and can interpret and apply this knowledge to ensure compliance.
• You have good interpersonal skills and enjoy building positive working relationships at all levels.
• You will be thorough with your work and have exceptional attention to detail.
• You can manage and filter workflow as well as organise and prioritise workloads to maximise productivity and meet deadlines.
• You will have good IT skills and a demonstrable knowledge in the use of Microsoft packages, in particular Microsoft Excel.
• You understand how your work supports wider objectives, you look at the big picture and consider the wider factors and long-term implications of decisions.

We strive to ensure that DVLA is a great place to work where everybody can be their true self, be treated with dignity and respect, and according to their individual needs. We have a number of staff network groups run by staff to support their colleagues. 

Due to the evolving nature of the business, vacancies can become available at any time. Therefore, this campaign may create a reserve list to fulfil demand if it arises which will be held for a period of 12 months. 

Benefits

Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. 

• Best in class learning and development tailored to your role  
• An environment with flexible working options where we encourage a great work-life balance 
• Generous average employer contribution of 27%, depending on rate of salary and chosen pension scheme 
• 25 days holiday, increasing by one day each year up to 30 days pro rata 
• Access to the staff discount portal 
• 24-hour Employee Assistance Programme providing free confidential help and advice for staff   

There are many more opportunities and great benefits of working at DVLA, visit our Careers website for further information.   

 

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.

How to Apply   

As part of the application process, you will be asked to complete a CV and personal statement of up to 1000 words. Further details around what this will entail are listed on the application form.

For your CV and personal statement, please provide detailed evidence of your experience of the following essential criteria:   

• Experience demonstrating your understanding of GDPR and how to interpret and apply this knowledge to ensure compliance.
• Experience of organising and managing your time to prioritise work and meet deadlines, whilst maintaining accuracy and strong attention to detail.
• Experience of effectively using Microsoft Excel.

Click here for further guidance on writing a CV and personal statement. 

The sift is due to take place from Tuesday 7th May 2024.

Interviews will be held week commencing Monday 20th May 2024.

This interview will be conducted on site at DVLA, Swansea. Further details of which will be provided to you should you be selected for interview. 

We will try to meet the dates set out in the advert. There may be occasions when these dates will change. You will be provided with sufficient notice of the confirmed dates. 

If invited to interview, this may consist of a range of question types. These could include questions around behaviours and how you would respond in any situation as well as specific examples of things you have done. 

The selection process will be designed specifically for the role. As a result, your assessment will include: 

•              An interview.

The Department for Transport alongside other Government Departments recruit using Success Profiles. This means for each role we consider what you will need to demonstrate in order to be successful. This gives us the best possible chance of finding the right person for the job, drives up performance and improves diversity and inclusivity.  

For further information on Success Profiles visit our Careers website. 

Please take note that DVLA does not hold a UK Visa & Immigration (UKVI) Skilled Worker License sponsor and are unable to sponsor any individuals for Skilled Worker Sponsorship. 

Reasonable Adjustments

As a Disability Confident Leader employer, we are committed to ensuring that the recruitment process is fair, accessible and allows all candidates to perform at their best. If a person with a visible or non-visible disability is substantially disadvantaged, we have a duty to make reasonable changes to our processes.

Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need during the recruitment process. For instance, you may need wheelchair access at an interview, or if you’re deaf, a Language Service Professional.

If you need a reasonable adjustment so that you can complete your application, you should contact Government Recruitment Service via dftrecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.

Document Accessibility

If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.

This job advert contains links to the DfT Careers website. Our website provides useful guidance and information that can support you during the application process. If you cannot access the information on our website for any reason, please email DRGComms@dft.gov.uk for assistance.

Further Information

For more information about how we hire, and for useful tips on submitting your application for this role, visit the How We Hire page of our DfT Careers website. You can find detailed information about the recruitment process and what to expect when applying for a role.

Pre-employment Checking

Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment. 

A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5-year period following a dismissal for carrying out internal fraud against government.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.