About the job

Job summary

This position is based Nationally

Job description

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Job Title HR Case Manager

Grade HEO

Business Group CS HR Casework - Supplied by MoJ Casework Team

Directorate MoJ Human Resources

Team HR Casework Team

Location National (Croydon and Staines will attract London salary rates)

Last Updated 25/11/2022

Team Overview: Civil Service HR Casework Service (CS HR Casework Service) (supplied by MoJ) is the preferred supplier of HR Casework for small and medium sized Government Departments. To date, CS HR Casework Service (supplied by MoJ) is responsible for delivering a service to over 40 + Government Departments, covering over 38% of the Civil Service’s headcount. The Service is delivered both remotely and face to face. CS HR Casework Service provide professional advice and guidance on employment law, HR policy and non-transactional processes to managers for cases/queries within the scope of our service offering.

The team operates under a matrix organisation structure in which there is more than one line of reporting manager. Case Managers from different hierarchies have dual reporting relationships - to both their line manager (CDM) and a client (s) (CDM). 

We also provide a HR Technical Consultancy Service which delivers required outcomes as well as bespoke interventions designed to achieve sustainable high performance and cultural change. T

Teams are supported by an Operational and Development and Project and Technical team. Together we are a high performing service which is recognised across government and through our many prestigious awards.

Key Responsibilities:

• Managing a portfolio of HR cases where face to face and remote intervention is required. Face to face support is within geographical areas. Considerable autonomy with the role is also offered. Examples of a HR case include (but are not limited to); long term sickness, conduct and discipline, grievances and grievance panels, appeals against warnings and dismissals, Civil Service Appeals Board (CSABs) and Employment Tribunals.
• Supporting managers nationally via the Manager Advice Line (MAL) and email.
• Supporting managers and employees nationally via the Early Resolution Line.
• Ensuring cases are managed in a timely manner and appropriate conclusions met. Adhering to employment law, policies, business and operational need.
• Providing managers with advice and guidance which adheres to a range of policies and terms and conditions and meets the operational and business needs.
• Coaching client’s managers to improve their competence and confidence to manage cases.
• Delivering a high-quality service to all parties involved in an HR case.
• Demonstrating a strong customer service focus - building and maintaining excellent relationships with clients and customers.
• Accurately recording and providing management information as required.
• Demonstrating a pragmatic attitude and taking responsibility for personal development and contributing to growth within the team.
• Pro-actively supporting a culture of continuous improvement and initiatives within HR, including supporting, managing, or leading projects.
• Support our partners with HR Technical consultancy work, this will include working with stakeholders, audits of employee relations cases, suggestions for interventions and report writing.

Essential Criteria

• HR Advisory or relevant knowledge – proven experience of managing HR cases and delivering sound HR Casework advice. For example, evidence of showing sound judgement when analysing and advising on HR cases that demonstrate an up-to-date knowledge and understanding of Employment Law. Other relevant experience will be considered.
• Resilience - adaptability, mental agility, emotional intelligence.
• Interpretation and assimilation of information - gathering facts, sifting information and relaying information in an understandable format.
• Strong face to face and telephone communication skills – active listening and influencing skills, understanding of the risk appetite of the customer and appropriately seeking legal advice, including case escalation as required.
• Ability to deal with internal and external stakeholders (including sensitive and complex issues) – e.g., clients, legal team, HR Business Partners, Civil Service Employee Policy, collaborative partners
• Personal Development - increasing own capability and can demonstrate CPD, HR and legal knowledge kept up to date.
• Working to deadlines – crucial in ET context.
• A good level of computer literacy in Microsoft applications.

Desirable Criteria

• Employment law knowledge.
• CIPD qualification - hold a CIPD qualification or show a willingness to work towards.

Behaviours

We'll assess you against a vary of behaviours during the selection process such as

• Making effective decisions
• Delivering at pace
• Changing and improving
• Seeing the Bigger Picture
• Leadership
• Communicating and Improving
• Managing a Quality Service
• Working Together
• Developing Self and Others

For further information on behaviours including the full indicators please visit the Civil service Behaviour candidate information here. 

Benefits

• Learning and development tailored to your role
• An environment with flexible working options and autonomy of the structure of your working day, including hybrid working. Staff are expected to attend the office 40 % / 2 days per week pro-rota for those working less than 37 hrs a week. (Office will be based in a geographical area so some travel should be expected.) You will be asked to indicate a preference of location at point of application this cannot be guaranteed.
• A culture encouraging inclusion and diversity
• Civil Service pension
• Generous annual leave (25 days rising to 30 days after 5 years’ service). Plus 8 public holidays and 1 privilege holiday per year.

Security

• Successful candidates must undertake CTC security clearance to be appointed to the post.

Selection process details

This vacancy is using Success Profiles, and will assess your behaviours, technical skills and experience.

As part of the application process, you will be asked to complete a CV and statement of suitability. If there are many applications, we will sift on CV first. Further details around what this will entail are listed on the application form.

Please note that your statement of suitability should be no more than 1000 words. It should highlight how you meet the essential and desirable criteria for this post.   You should refer to the essential skills set out above.

At the interview you will be required to complete a typed written assessment providing advice and guidance to a manager in the business on a scenario presented. This will be emailed to you at the interview.  The written assessment will take approximately 25 minutes.  Should you require any reasonable adjustments to support you, please include this information when booking your interview. 

Feedback will only be provided if you attend an interview and request it.

Please note we do not consider standalone CV applications – you must apply for this role through Civil Service Jobs.

Making high quality professional HR services accessible to our clients, in delivering innovation, empowering customers, and ensuring that your success is our future

Person specification

Please refer to Job Description

Benefits

Alongside your salary of £32,827, Ministry of Justice contributes £8,896 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills.https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.