About the job

Job summary

We are looking for a HR Administrator to join our HR Office at House of Lords. This is a position where your key role will be to support the HR Advisors and the administration in various aspects of the HR Advisory work. The successful candidate will play a central role in the Business Partnering and HR Advisory team to ensure it effectively carries out core HR generalist tasks to support the House of Lords Administration.

As a HR Administrator you will be acting as the reception point of contact to all colleagues and members of the public to answer queries/triage or escalate to other teams.

We have hybrid working options available where you may be able to work up to 3 days a week from home, subject to business needs.

Job description

You’ll be accountable for:

• Setting up and co-ordinating meetings.
• Drafting letters and preparing packs for formal meetings/hearings.
• Taking notes if required at formal meetings/hearings, ensuring an accurate record of proceedings is kept.
• Drafting letters in line with the sickness absence triggers and policies on long-term and short-term sickness absence management.
• Drafting Occupational Health referrals.
• Update medical certificates if required and file on personnel record.
• Monthly inputting of new starters onto the HR System (currently ResourceLink).
• Monitoring probation forms and escalate issues to the HR Advisor.
• Drafting reference letters for current and ex-employees.
• Responding to enquiries to the HR inbox and covering the main telephone line.
• Process security clearances for renewals.
• Support the HR team when required and cover work for the other members of the team in their absence.

Person specification

What we’re looking for:

• Experience of working in a HR team or have strong administrative experience of providing administrative support to managers on a variety of processes.
• Ability to communicate effectively, both orally and in writing.
• Ability to prioritise workload, often to tight deadlines.
• Excellent interpersonal and customer service skills and the ability to represent the HR to House of Lords Offices, and to the House of Commons, PDS and members of the public.
• Ability to work effectively as part of a team and show flexibility towards covering the work of the HR team.
• Good judgment and ability to use tact and discretion at all times.

It would be even better if you had or if you’re willing to learn…

• Experience of using HR IT systems.

Benefits

Details of our employee benefits can be found at https://www.parliament.uk/mps-lords-and-offices/offices/lords/lordshro/employee-benefits/

What you’ll get in return:

• 30 days annual leave (increasing to 35 after one years’ service).
• Generous pension scheme.
• Discounts from well-known brands and retailers.
• Parliamentary health and wellbeing programme.
• The opportunity to witness history in the making!

Things you need to know

Selection process details

If you require any reasonable adjustments during the application process, please contact HLRecruitment@parliament.uk

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

Please note this Post is NOT regulated by the Civil Service Commission. The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.