Health & Safety Manager
Department for Work and Pensions
About the job
Job summary
For jobs located in Wales, the ability to speak Welsh is desirable. From the design and development of policies to the delivery of services supporting work, welfare, pensions and child maintenance, DWP is the Government’s largest department. People are at the very heart of what we do. We ensure disabled people can live more independent lives; help tackle poverty and homelessness; provide a financial foundation for a secure old age; and support families ensuring children can fulfil their potential. DWP has the largest commercial estate in government and our team is committed to being smaller, greener and better – helping people to work, grow and thrive. Our estate provides accommodation for colleagues who support millions of daily customer interactions in Jobcentres and Health Assessment centres, back of house offices delivering frontline services and hub sites housing expert functions such as Policy, Finance, Digital and HR. The DWP Estates function ensures the smooth and efficient operation of this network on a day-to-day basis. We manage a private sector supply chain that delivers essential services such as security guarding, maintenance, property and leasehold, construction, cleaning and facilities management. Many of these services are business critical and we cannot safely open our offices without them. Our ambitions are to:
There is no better time to join us as we transform our estate and make our buildings fit for the future. This specialist position is key in actively encouraging the development of a positive Health, Safety and Environment Culture in Estates as well as simultaneously help the customer and wider DWP business meets the compliance requirements nationally. It will be critical to the continued success of the Directorate as it supports the development of the Estates Health & Safety system and continues to improve our safety culture across our portfolio. |
Job description
Government Property Profession Career Framework (Link)
This role sits within the following:
- Job Family – Technical Specialisms & Assurance
- Core Role – Fore, Health & Safety
- Level - Practitioner
Key accountabilities
- As the H&S subject matter expert and project specialist expertise, partner the Project Team in managing the H&S / CDM 2015 obligations of the Supply Chain, including reviewing of complex risk assessments, on – site presence, audit, inspection and monitoring completion of action plans.
- Ensure Project Supply Chain fulfil their H&S / CDM obligations and requirements as outlined in their contract. Review Supply Chain performance in relation to H&S and assist with development of corrective actions, working with the EPMS, DWP Estates Project Teams and the Project Supply Chain
- Promote and support the development and implementation of a positive Health & Safety culture and environment across the Estates Directorate, for employees, customers, and the public, across the Portfolio which reflects the changing needs arising out of Health & Safety legislation, technical compliance and industry best practice.
- Understand the strategic drivers for Estates and ensure activities align to those contributing to the organisational priorities and compliance and H&S requirements
- Assist in defining the technical compliance requirements to be incorporated into internal processes related to H&S and asset (e.g., fire, M&E etc.) and H&S / CDM 2015 obligations
- Serve as a focal point and SME for all H&S matter on behalf of Estates, including regular liaison with key stakeholders to ensure roles and responsibilities are clearly defined and understood, and that the appropriate resources are available across the Directorate.
- Receive and communicate on regional and national safety alerts, ensuring communication has a clear purpose and maximises understanding and impact.
- As part of the Estates team, support the design, implement and lead a Health and Safety programme auditing process and tools. Working with others to identify areas for improvement and simplify processes to use fewer resources where appropriate.
- Approve proposal or project H&S requirements or needs where appropriate, reviewing and supporting our supplier network as required, analyse and use a range of relevant, credible information from sources to support decisions.
- Support in the roll out initiatives and programmes in partnership with supplier partners to ensure a ‘one team’ consistent and effective approach to all areas of Health & Safety, encouraging joined up teamwork within own team and across wider groups collaborating to share information, resources and support.
- Ensure the business operating system is up to date and effectively managing all policies, standards and guidelines, regarding all elements of Health, Safety and compliance requirements.
- In conjunction with supplier partners, ensure the Authority has visibility and understanding of accidents and incidents, near misses and workplace ill-health issues and meets all its statutory health & safety obligations.
- Contribute to the development, review and authorise the Business Continuity Plan and Disaster Recovery Planning for the portfolio ensuring important messages are communicated with colleagues and stakeholders.
- Owner and responsible for review, oversight and approval of all Health, Safety and Environment assessments.
- Support in the efficient and effective management and cascade of legislative documents relating to Health & Safety including, Fire Prevention and Asbestos Management to ensure adequate and appropriate record retention.
- Provide support in maintaining technical compliance audit schedule and framework for the External H&S auditor Supply Chain, ensuring all compliance aspects can be demonstrated in KPI/Report styles for ease of understanding and actions.
- Support in devising and implementing policies and procedures as necessary.
- Undertake Reportable incident investigations as directed.
- Deputise for the reporting Health & Safety Managers as required.
- Undertake occupational Health & Safety audits as directed Required Skills.
- Provide support in ensuring the obligations of the Health and Safety at Work Act 1974, the Regulatory Reform, (Fire Safety Order), 2005 and other relevant Acts, Laws, Regulations and good industry practices are fully adhered within the DWP Estates and the Estates Supply Chain.
- Support in assuring the compliance of DWP Estate within contractual delivery of Supply Chain (with focus on high-risk areas: asbestos, fire, water, gas, electricity), and H&S / CDM 2015 obligations.
Person specification
Essential Skills, Knowledge & Experience
Essential Qualifications/professional memberships
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Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
Location
Applicants should apply for suitable posts where they can travel to and from their home office location daily within a reasonable time.
Please be aware that this role can only be worked in the UK and not overseas. Relocation costs will not be reimbursed
Hybrid Working
This job role may be suitable for hybrid working, which is where an employee works part of the week in their DWP office and part of the week from home. This is a voluntary, non-contractual arrangement and your office will be your contractual place of work. The number of days that anyone will be able to work at home will be determined primarily by business need but personal circumstances and other relevant circumstances will also be taken into account. If you are successful, any opportunities for hybrid working, including whether a hybrid working arrangement is suitable for you, will be discussed with you prior to you taking up your post.
Things you need to know
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.STAGE 1 - APPLICATION & SIFT As part of the application process you will be asked to provide a Personal Statement of no more than 1000 words against the essential criteria as outlined above. You will also be asked to provide a short CV. Further details around what this will entail are listed on the application form. Your CV should be fairly short and just evidence very brief details of your work history and experience. Please do not submit a speculative application where you do not meet at least 50% of the essential criteria as these applications will be unsuccessful. Do not include Behaviour examples within your application as these will not be assessed in the sift and will only be used at interview stage. There will be an initial sift of applications based on the Personal Statement only, so please ensure you evidence how you meet the Essential Skills, Knowledge & Experience requirement contained in the vacancy in this section. This will form a short list for interview. STAGE 2 - INTERVIEW All candidates who are successful at the sift stage will undertake a single virtual video interview. The interview will follow a blended approach which will help us assess candidates Behaviours and Strengths. You will also be asked an additional question to validate your knowledge which will be measured against the Essential Skills, Knowledge & Experience as specified in the vacancy. Currently the sift is scheduled to take place w/c 8 January 2024 and interviews w/c 22 January 2024. Interviews are scheduled to take place virtually and dates are subject to change. Further Information Find out more about Working for DWP A reserve list may be held for a period of 12 months from which further appointments can be made. Any move to DWP from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk If successful and transferring from another Government Department a criminal record check may be carried out. In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service or Disclosure Scotland on your behalf. However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading. For further information on the Disclosure Scotland confidential checking service telephone: the Disclosure Scotland Helpline on 0870 609 6006 and ask to speak to the operations manager in confidence, or email Info@disclosurescotland.co.uk Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment. A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government. The Civil Service values honesty and integrity and expects all candidates to abide by these principles. Please ensure that all examples provided in your application are taken directly from your own experience and that you describe the examples in your own words. Applications will be screened and if evidence of plagiarism or copying examples/answers from other sources is found, your application will be withdrawn. Internal DWP candidates may also face disciplinary action. Before applying for this vacancy, current employees of DWP should check whether a successful application would result in changes to their terms & conditions of employment, e.g. mobility, pay, allowances. Civil Servants that would transfer into DWP from other government organisations, following successful application, will assume DWP's terms & conditions of employment current on the day they are posted, unless DWP has stated otherwise in writing. New entrants are expected to join on the minimum of the pay band. Reasonable Adjustment At DWP we value diversity and inclusion and actively encourage and welcome applications from everyone, including those that are underrepresented in our workforce. We consider visible and non-visible disabilities, neurodiversity or learning differences, chronic medical conditions, or mental ill health. Examples include dyslexia, epilepsy, autism, chronic fatigue, or schizophrenia. If you need a change to be made so that you can make your application, you should: Contact Government Recruitment Service via DWPrecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs. Complete the “Reasonable Adjustments” section in the “Additional requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional. If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section. |
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.