About the job

Job summary

This role sits in the DLUHC Knowledge and Information Management (KIM) team, part of the Digital Directorate. Supporting the Head of KIM, you will be responsible for the development of information management policies for the department, and for influencing stakeholders to embed information governance into wider departmental work. You will manage KIM search and discovery, providing professional information management advice and support to the department in response to public inquiries, judicial reviews, and other investigations, and will oversee provision of corporate library and information services.

Job description

The role will be responsible for:
•    Leading the development and implementation of strategic information governance policies for the department, responding to changing departmental and user needs, technology and legislation to meet regulatory and cross-government information compliance requirements.
•    Working agilely across teams and in collaboration with KIM colleagues to embed user-led, regulatory compliant KIM best practice into projects and policies being led by other parts of the department.
•    Providing professional information management advice and support to the department in response to public inquiries, judicial reviews, and other investigations. Ensuring timely and rigorous search and disclosure in line with regulatory requirements, and advising on search commissions, including search strategies and locations, to meet requester needs.
•    Developing strong relationships with the business and key stakeholders, including colleagues in cyber, IT and the wider Digital team, building a coherent, collaborative approach to ensure everyone’s interests are represented in policy and guidance development and when handling information.
•    Oversight of the library service provided to DLUHC staff, ensuring the appropriate acquisition and management of library information resources, identifying and responding to business need to get the best value for money and ensuring that service standards are met. 
•    Acting as part of the KIM Senior Leadership team, collaborating to develop the strategic direction of KIM in DLUHC and staff line management.
•    Working flexibly within the KIM Team to participate in other KIM projects (e.g. lifecycle management and disposition of digital information) as required

Person specification

The successful person in this role will have the following experience and skills:
1.    A KIM professional, or have a strong working knowledge of what good information management looks like
2.    Experience of managing and searching for information in Microsoft 365
3.    Experience of reviewing procedures and systems around information management to identify improvements and simplify processes, ensuring all data and information is managed effectively.
4.    Strong awareness of KIM legislation
5.    Good drafting and strong interpersonal skills, including influencing, communicating technical information to a nontechnical audience, building relationships, and developing collaborative working across different teams to deliver improved outcomes.
6.    Be highly organised, able to manage a complex workload and keep accurate records of their activities. 

The following will also be an advantage:
7.    Familiarity with Microsoft Purview eDiscovery
8.    Knowledge or experience of digital working practices, being comfortable working in a changing digital environment and adapting swiftly to change.
9.    Awareness of developing information governance activities within and beyond the Civil Service. 
10.    Experience or understanding of records management processes, for example, lifecycle management and dispositions.

Benefits

Alongside your salary of £51,934, Department for Levelling Up, Housing and Communities contributes £14,022 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

We are for everyone 

At DLUHC we value diversity and inclusion and actively encourage and welcome applications from everyone, including those that are underrepresented in our workforce. We promote equality of opportunity in all aspects of employment and a working environment free from discrimination, harassment, bullying and victimisation. 

We would strongly recommend that applicants get in touch with the vacancy manager to find out more information about this role. 

We are for everyone 

CV and Cover Letter Declaration 

We recruit based on your knowledge and skills, and not background, gender or ethnicity - this is called name blind recruitment. 

Please remove references to your: 

• name/title
• educational institutions
• age
• gender
• email address
• postal address
• phone number
• nationality/immigration status

You will need to merge your CV and covering letter into one document. When submitting your application Applied will ask you to upload a CV, when doing this you should upload your merged document of your CV and covering letter. 

Most of our campaigns utilise multiple assessors and so it is possible that your application would be viewed by different assessors. 

At sift, through your CV and covering letter we will be assessing Experience.

Your covering letter should be no more than 1 page referencing how you meet the experience and skills listed in the person specification.

The interview will be of a blended nature consisting of experience, technical and behaviour based questions as listed in the advert. 

 

In full the campaign will test the below Success Profile Elements: 

Experience: Experience questions will be based around the essential skills and criteria as listed in the job description 

Technical: Technical questions will be based around the essential skills and criteria as listed in the job description. 

Behaviours: Changing and Improving, Communicating and Influencing, Delivering at pace

We do not consider direct CV applications – you must apply for this role via the application link on Civil Service Jobs: 

Please note that near miss offers may be made at the lower grade to candidates who do not meet the grade criteria for this campaign. 

Grade 7 salary 

• The salary for this role is £51,934 (National). 
• For existing civil servants, the usual policy on level transfer and promotion will apply and is non-negotiable. If you apply for a role that requires a transfer of location, for example if you are transferring from London to a National location, your salary will be adjusted in accordance with our policy on transfer between HQ pay ranges.

Please note that the average employer pension contribution is based upon the National minimum salary for this role. Should your agreed starting salary for this role be different, the average employer pension contribution will be calculated accordingly. If you are a Secondee, this will not apply as you will remain on your home organisation’s terms and conditions. 

Benefits 

Transfers across the Civil Service on or after 4 October 2018: 

Any move to DLUHC from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk. 

For further information about the benefits available to DLUHC employees, please see the attached Candidate Pack. 

Location 

• Wolverhampton 
• Darlington* 
• Birmingham
• Manchester
• Hastings

There may be opportunities for candidates to work flexibly depending on the business needs. This will be discussed with the vacancy manager on a case-by-case basis if you are successful for the role. 

*Please note: The Darlington Economic Campus is a pioneering new cross-government hub which will bring together people across departments and public organisations to play an active role in the most important economic issues of the day. The work of the Campus will make a real difference to people both across the UK and internationally. There will be substantial career opportunities and exciting prospects - a career at the Campus means you will be working at the heart of Government, with access to the benefits and fantastic opportunities offered by the civil service.  This role is based at DLUHC and we will be joined on the campus by: 

• HM Treasury  
• Department for International Trade 
• Department for Business, Energy and Industrial Strategy  
• Office for National Statistics  
• Department for Education 

For further information on the DEC, please take a look at the attached DEC candidate pack. 

 

Sift and Interview dates 

Sifting is envisaged to take place from Friday 19/01/2024 with interview dates to be confirmed. All interviews are currently being held remotely via videocall. 

 

Reserve List 

In the event that we identify more appointable candidates than we currently have posts available, we will hold applicant details on a reserve list for a period of 6 months from which further appointments can be made. This may include roles at a lower grade. Candidates placed on a reserve list will be informed of this. Due to the length of time CTC checks can take, our HR Shared Services team will contact reserve list candidates for London based roles to commence CTC checks. Those candidates who do not wish to remain on the reserve list should contact recruitment@levellingup.gov.uk to be removed from the reserve list. 

SC (Security Check): 

Important note 

Successful candidates for roles based in our 2 Marsham Street building must meet the security requirements before they can be appointed. The level of security needed is Security Check and the process can take up to 8 weeks to complete. 

Please note that successful candidates will need to pass the Security Check – this requires you to have been resident in the UK for the past 5 years. Please refer to the DLUHC Notes on Security Clearance section of our Candidate Pack for further information on Security Check (SC).  

Candidates should also note that with effect from 1st August 2018 the department will also check all applicants who are successful at interview, against the Internal Fraud Database (IFD) held by the Cabinet Office. In accordance with the Civil Service Internal Fraud Policy, any applicant who is included on the IFD will be refused employment by DLUHC. Please see the Candidate Pack for further information on the Internal Fraud Database. 

Before starting your application it’s very important to make sure that you are eligible to apply and meet the Civil Service nationality requirements. All candidates are expected to read the information provided in the DLUHC candidate pack regarding nationality requirements and rules 

Candidate Pack Information 

Please see attached Candidate pack for further information. 

Internal Fraud Database 

The Internal Fraud function of the Fraud, Error, Debt and Grants Function at the Cabinet Office processes details of civil servants who have been dismissed for committing internal fraud, or who would have been dismissed had they not resigned. The Cabinet Office receives the details from participating government organisations of civil servants who have been dismissed, or who would have been dismissed had they not resigned, for internal fraud. In instances such as this, civil servants are then banned for 5 years from further employment in the civil service. The Cabinet Office then processes this data and discloses a limited dataset back to DLUHC as a participating government organisations. DLUHC then carry out the pre employment checks so as to detect instances where known fraudsters are attempting to reapply for roles in the civil service. In this way, the policy is ensured and the repetition of internal fraud is prevented.  

For more information please see- Internal Fraud Register 

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.