About the job

Job summary

Please refer to Job Description

Job description

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

About the Department 

MOJ is one of the largest government departments, employing around 70,000 people (including those in the Probation Service), with a budget of approximately £9 billion. Each year, millions of people use our services across the UK - including at 500 courts and tribunals, and 133 prisons in England and Wales. 

What we do 

We work to: 

• Protect the public from serious offenders and improve the safety and security of our prisons. 
• Reduce reoffending. 
• Strengthen the justice system and deliver swift access to justice. 

We are also responsible for the following parts of the justice system: 

• courts 
• prisons 
• probation services 

We also work in partnership with other government departments and agencies to reform the criminal justice system, to serve the public and support the victims of crime. We are also responsible for making new laws, strengthening democracy, and safeguarding human rights. 

Security and Information Group 

MoJ’s Security and Information Group provides the fundamental building blocks for enabling the Ministry of Justice to deliver its vital services to society securely. We are a highly skilled team of experts working collaboratively across the department, the wider Government Security Group in Cabinet Office, the Public Sector Fraud Authority and other partners to enable the MoJ to function securely, lawfully and transparently. Our key priorities are to deliver against security standards, counter fraud standards and legislative requirements; to identify, manage and mitigate MoJ’s security, data protection, information and fraud and corruption risks, and to provide assurance against those risks. Part of our mission is to up-skill the department so that security and counter fraud becomes second nature to our people and partners. 

Our Vision  

We want the MoJ to be an organisation where security, information and counter fraud matters are everyone’s responsibility, and it is embedded into the culture of the MoJ. We aim to work with teams and upskill them on how to protect themselves, their customers and their data.  

Our Mission 

• To enable the whole of the MoJ to function securely, lawfully and transparently: 
• Set standards, policies, guidance and training on security and information matters for MoJ’s people and partners. 

• Identify, manage and mitigate MoJ’s security and information risks and provide assurance against those risks.  
• Deliver information management services to the public and MoJ staff. 

Further information can be found at https://www.gov.uk/government/organisations/ministry-of-justice 

JOB PROFILE 

Job Title / Group / Directorate 

Head of Implementation, Information Services Division, Security and Information Group 

Reports To: Robert Evans, Departmental Records Officer, Information Services Division 

Location & Terms of appointment  

This is a permanent national post with a need for reasonable travel to ISD/MoJ locations. Hybrid working arrangements can be considered, and it is expected that the role holder will attend the office at least three times per week. 

Salary and grade 

This is a Grade 7 post. 

New entrants to the Civil Service will be expected to join on the minimum of the pay range.  

Existing Civil Servants will have their salary calculated in accordance with the Department’s pay on transfer / pay on promotion rules. 

Post type: Permanent  

Working pattern: Full time; part time, part time/job share and flexible working may be considered. 

Closing Date: 29 December 2023 

Interviews: To be confirmed at a later stage but expected to be in January 2024. 

Background 

MOJ’s Information Services Division’s (ISD) ensure the right information is provided and accessible to the right people at the right time securely, swiftly and compliantly and to drive trust in MoJ’s services. This is achieved through responding to information requests, managing the MoJ’s information, corporate records and preserving its historic record.  

ISD does this by: 

• Providing excellent information and records management services to all its customers and stakeholders. 
• Enabling or directly providing the right access to the right information at the right time and in compliance with legislative timescales. 
• Providing confident and accurate advice, guidance, comms or training in information management, access, retention, and deletion. 
• Introducing technology to transform and improve access to information and the services we provide. 

The advertised role is pivotal to ensuring that the department continues to strive for information management excellence. 

Role Purpose   

The Government Security Classification Policy (GSCP) provides an administrative system across Government Departments for the handling of information securely. In 2023 Cabinet Office updated the policy and MoJ is required to ensure it is compliant. This includes its headquarters, Executive Agencies, Arms’-Length Bodies, third-party suppliers and partners. The Head of Implementation will be responsible for driving implementation of the policy across MoJ, providing regular assurance it has been embedded to senior leaders, the Permanent Secretary and Cabinet Office.   

As role holder you will lead the implementation of GSCP across MoJ and ensure this activity remains on track. You will be empowered to determine and take the required action to maintain progress, including setting actions and escalating and managing risks and issues and reporting progress. The project is due to run until mid-2024, at which time MoJ will be required to assure Cabinet Office of compliance as part of the Departmental Security Health Check. Cabinet Office will also be conducting a 6-month implementation review in early 2024. 

On completion of the implementation work associated this project, you will move onto delivering other key priority projects within the division, to meet departmental objectives.  This may include leading the delivery of business change as part of projects being managed under the MoJ’s Information Wise Strategy and Digital Records Roadmap which will implement technical functionality and associated business change across MoJ’s to drive improved information management outcomes for MoJ staff and customers. 

As project work is dynamic in its resource demands, you will be expected to take on other work commensurate with the grade, where required.  It is therefore important that you are flexible in both your approach and willingness to engage in a wide range of challenging and interesting work to meet business priorities.  Experience of proactively managing multiple priorities and stakeholder demands and working within a complex environment, whilst ensuring successful delivery of quality projects to timescales, is essential. 

You will have exceptional stakeholder engagement and relationship management skills as you work with colleagues across MoJ to ensure they take the relevant steps to be compliant with the updated GSCP. You will also have experience of working directly with senior stakeholders and will regularly engage them and their teams by providing high-quality updates on implementation progress and assurance of compliance.   

You will develop tailored communications products alongside centrally produced artefacts to raise awareness of the updated policy and set out actions that everyone will need to take. You will also own and develop other project artefacts such as a stakeholder engagement strategy and communications plan, project plans and RAID logs.  It is therefore essential that you have project management and stakeholder engagement skills and experience of successfully delivering tangible improvements and positive change. 

You will also work closely with colleagues working on digital projects, embedding policy compliance into plans for digital transformation. 

Main Activities / Responsibilities 

The job holder will be required to undertake the following duties and responsibilities: 

• Lead GSCP implementation activity and Microsoft 365 labels minimum viable product projects and necessary associated business engagement and change activities across the department to deadline ensuring the projects remain on track and benefits are realised. 
• Provide assurance to senior stakeholders via relevant boards or through written papers and oral briefing/presentations. 
• Develop communications and engagement strategy and work with engagement lead to develop high quality products for use across the department to drive and embed change. 
• Chair stakeholder meetings and conduct ad hoc engagement. 

• Own and develop project and business change artefacts and processes. 
• Provide expertise on GSCP to digital projects including MoJ’s Digital Records Roadmap project. 
• Other work commensurate with grade, as and when required. 
• There may also be opportunity for line management responsibilities, which will be agreed following a successful appointment. 

Person Specification 

Essential skills/experience: 

• Business change 
• Stakeholder engagement/management 
• Leadership 
• Excellent communication and presentation skills 
• Excellent drafting skills 
• Project management 

Desirable skills/experience: 

• Policy implementation 
• Information or records management experience including within the Microsoft 365 environment. 

Behaviours: 

Key behaviours required for the role include: 

• Changing & Improving 
• Delivering at Pace 
• Communicating and Influencing 
• Leadership 

Application 

CV (maximum of two A4 pages) and a statement for each behaviour against the essential and desirable experience – the statements being no more than 250 words. 

Application form stage assessment:  

• Changing & Improving – 250 word limit 
• Delivering at Pace – 250 word limit 
• Communicating and Influencing – 250 word limit
• Leadership – 250 word limit 

Dependent on volumes of applications received the sift stage may be based on the lead behaviour, which is Changing and Improving. 

Behaviours and strengths will be tested at interview stage.

Your application will be reviewed and sifted against the Person Specification above by a diverse panel.  

Successful candidates who meet the required standard will then be invited to a 1-hour panel interview held via video conference. 

If you are interested in applying for this role or would like to speak to someone about it then please contact Melinda Molnar, Information Services Division, by emailing melinda.molnar@justice.gov.uk. 

Further Information 

Please review the following Terms & Conditions which set out the way we recruit and provide further information related to the role. 

If you have any questions, please feel free to contact melinda.molnar@justice.gov.uk. 

Person specification

Please refer to Job Description

Benefits

Alongside your salary of £58,847, Ministry of Justice contributes £16,418 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.