About the job

Job summary

Diverse Perspectives and experiences are critical to our success, and we welcome applications from all people from all backgrounds with the experience and skills needed to perform this role. We look forward to receiving your application.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The role of the Governance and Reporting Specialist is to manage and control governance activities in the project to enable effective management and decision making of the project. They should ensure timely, consistent and accurate data collection, analysis and reporting on project progress and delivery confidence.

Job description

Main duties:

• Business Case- Draft parts of the Business Case and quality assure specialist contributions gaining appropriate specialist sign off. Quality Assure (QA) Investment board papers
• Stakeholder -Work with stakeholder to agree a governance and reporting structure. Set up project boards, ensuring all relevant stakeholders are represented (e.g. User, supplier etc)
• Governance and Reporting Landscape - Understand and communicate the organisation’s governance pathways – driving appropriate use of boards and build governance into the project cycle. Analysis and challenge of data in the reports (is there a rainbow of honesty?). Present reports at relevant boards. Develop and agree tolerances, escalation triggers and investment gateways.
• Risks and Issue Management - Ensure risks and issues are an integral part of the governance cycle and boards give enough time to consider key risks and issues.
• Benefits realisation - Ensure realisation of benefits for customers through planning and designing and that project outputs meet programme requirements
• Change Control - Design change control process, agreeing tolerance and escalation points. Oversee compliance with change request process, escalating non-compliance.
• Knowledge and Information Management - Set knowledge and information processes that conforms with the organisation’s standards. QA and challenge the project/ business to follow the agreed processes. Disseminate lessons learned within project and wider community.

At HSE, we are proud to be able to offer our people the opportunity to work in a hybrid way which combines working from home and the office. This is a voluntary, non-contractual arrangement and your allocated office will be your contractual place of work. There will be a requirement to travel to the office for various activities e.g., collaborative working, supporting and training colleagues. If hybrid working is suitable for you and your role, the arrangements will be determined primarily by business need, but personal circumstances and other relevant circumstances will also be taken into account. Therefore, we would encourage candidates to consider if the commute from home to the office is a feasible distance to travel before making an application. Please note that if you are successful, hybrid working will be discussed prior to taking up the post.

Part time working hours are available for this role. We can accept part time applicants who can commit to working a minimum of 30 per week

Please note: due to the nature of the role, there will be some occasional travel involved which may include overnight stays. 

Person specification

Essential Skills and Experience:

• Prince 2 (Practitioner level) accredited or equivalent or equivalent qualification
• Proven track record of Programme management delivery
• Experience of managing projects using Microsoft Project
• Experience of managing budgets and cost benefit cases
• Experience of leading and managing teams
• Knowledge of project methodologies and software
• Excellent oral and written communications

Desirable Skills and Experience:

• Defining and implementing effective governance on key programmes
• hands-on programme delivery experience
• Excellent understanding of Government assurance controls, I.e. HMT, IPA, OGC
• Working within a complex or public sector environment, particularly one that adheres to Government Digital Service Standards. 

 Key Outcomes:

• Effective programme delivery with appropriate assurance mechanisms in place
• Effective communication across all external and internal stakeholders
• Project Documentation produced to a high quality
• Business readiness is effective in order to receive the changes to working practices

Post implementation and embedding activities identify learning for use in subsequent projects.

Benefits

Alongside your salary of £55,251, Health and Safety Executive contributes £15,415 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Application information

As part of the application process you will be asked to complete the following: 

• A CV that displays your career history, skills, experience and qualifications 
• A 500 word Personal Statement, further information will be included on the application form
• 250 words on the behaviour 'Communicating and Influencing'. 

Sift information

The sift is due to take place the week commencing 02/01/24.

You will be assessed on your CV, Personal Statement and the Behaviour listed in this advert. 

In the event of a high number of applications at sift, we will assess on the behaviour only. Candidates who pass the initial sift, may progress through to a full sift or progressed straight to interview. 

Application Guidance

Please access the following link for guidance on how to apply and how to complete a personal statement https://www.civil-service-careers.gov.uk/how-to-apply/  

Interview information

The interviews are due to be held during the week commencing 15/01/24.

You will be assessed on the Behaviours listed in the advert. 

Please note you be asked to complete a presentation at the Interview Stage. More information will be provided to you if you are invited to interview.

Please note the sift and interview dates could be subject to change due to panel availability. 

Further Information

Please note that a Reserve List will be held for the period of up to 12 months. 

Existing Civil Servants and applicants from accredited NDPBs are eligible to apply but will only be considered on loan basis (Civil Servants) or secondment (accredited NDPBs). Prior agreement to be released on a loan basis must be obtained before commencing the application process. In the case of Civil Servants, the terms of the loan will be agreed between the home and host department and the Civil Servant. This includes grade on return. 

It is the candidate’s responsibility to ensure they are aware of the terms and conditions they will adopt should they be successful in their application.

For a summary of HSE terms and conditions as part of Civil Service Reform, please see the attached document. 

Any move to HSE from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at here.

If you have a disability and you need an application form in an alternative format or you would like to know more about our recruitment process, please contact: hr.resourcing-team@hse.gov.uk  

Please note, if you are a current civil servant and you are currently undergoing any of the following formal actions your application will not be progressed any further;
Formal discipline action, any formal action regarding attendance, poor performance or any restriction of duties as a result of disciplinary action.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.