About the job

Job summary

Do you want to work in the heart of decision making at a world-class regulator?

 

Ofgem is the UK energy regulator working to protect customers, create the environment for a net zero future to thrive and leading the charge towards the much needed transition to net zero, which aims to make our energy supply more sustainable and affordable.

 

With this progress comes decisions that have to be made, to drive this change. As governance and secretariat manager you will be at the centre of making sure Ofgem is set up to make the right decisions in the right way by the right people.

 

You will join at an exciting time where new governance arrangements mean that the organisation can be more dynamic. You will also be working with a brand-new Chair and Board to drive forwards this crucial work.

 

You’ll be involved in high profile work which is central to the smooth running of Ofgem  – supporting our Boards and Committees to operate in a highly professional and effective manner.  Outside of formal meetings you will act as a key point of contact for colleagues on governance and secretariat issues, ensuring a timely and high-quality response to all queries and requests as well as using your experience and initiative to improve process and delivery at all times.

 

You’ll be in a position to innovate and inspire. We need a manager who understands good governance, has exceptional attention to detail but also the creative flair to drive forwards change and improvements in a fast-paced, deadline driven environment. Excellent stakeholder management and relationship building is crucial in this role.

 

Our latest people survey showed that over three quarters of our staff said that their work gave them a sense of personal accomplishment.

 

This is a rare opportunity to join the team at such a pivotal time - our dynamic team is waiting for your application. We're an equal opportunity employer and we embrace diversity and are committed to creating an inclusive environment for all employees.

 

All employment is decided on the basis of open and fair competition, merit and business need.

Job description

Purpose

 

This is an exciting and challenging role that sits at the heart of Ofgem. The Governance & Secretariat Team (GST) is part of General Counsel and we are responsible for supporting Ofgem Boards and Committees.

Working closely with Ofgem’s Board members and Senior Leadership Team, you’ll have exposure to the workings of a regulatory body which has a crucial role in making sure that energy markets work in the interest of consumers, both now and in the future.

As Governance & Secretariat Manager, you will hold a critical role in a high profile team, delivering a complex fast paced secretariat function with a wide range of duties.

 

Key Responsibilities

 

• A high profile role responsible for carrying out the day-to-day duties of a complex fast paced Secretariat function, providing support to Ofgem’s Board, its Committees and Executive Leadership.
• With support of a junior member of the team you will be responsible for managing the logistics for multiple board meetings, ensuring all arrangements in relation to papers and people are completed accurately, within legal and governance requirements to deadline.
• Responsible for capturing and drafting minutes/actions/decisions of multiple boards, providing an accurate summarised reflection of the meeting, learning a broad range of subject areas to be able to understand the conversations at a high level and keep within context.
• Accountable for ensuring the high volume fast paced Secretariat inbox is effectively organised and emails are actioned by appropriate members of the team.
• Accountable for ensuring our Non Executive Directors are supported in their roles.

 

Whilst we will try to be supportive of flexible working arrangements, this role is very busy supporting multiple Board Meetings, so the business requirements mean that the candidate may need to flex their working patterns at times to align with, and support, board meeting times and deadlines.

 

This role will include some travel to London, Scotland or other areas as needed to support the Board.

 

Key Outputs and Deliverables

 

• Smooth running of board meetings, with all tasks carried out accurately to deadlines.
• Improved accuracy and quality of minutes of meetings produced rapidly.
• Proactive use of internal processes and checklists, offering up proposals for further streamlining.
• Non Executive Directors feel fully supported.
• A governance and secretariat function, that is seen as providing a high quality professional service by the rest of the organisation.

 

Key Stakeholder Relationships

 

Internal

 

• Deputy Director Governance and Secretariat.
• Head of Governance & Secretariat.
• Ofgem Senior Leadership Team and Non-Executive Directors.

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Person specification

Essential Criteria: 

• A highly organised, proactive person with excellent attention to detail capable of working in a fast paced, deadline driven environment. (LEAD)

 

• Able to keep track of multiple tasks regardless of who is carrying them out and ensure all requirements are completed to deadline.

 

• Experience of liaising with and on occasion, challenging people at a Senior Level to ensure that key actions and deliverables are met.

 

• Someone who actively challenges and considers each item/process with a critical eye and proactively comes up with proposals for how to do things more efficiently.

Desirable Criteria: 

• Experience of working with/for Boards and Committees would be beneficial.

Benefits

Alongside your salary of £30,950, OFGEM contributes £8,356 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills.

When you press the ‘Apply now’ button, you will be asked to complete personal details (not seen by the sift panel), your career history and qualifications.  

You will then be asked to provide a 1250 word ‘personal statement’ evidencing how you meet the essential and desirable skills and capabilities listed in the role profile. Please ensure you demonstrate clearly, within your supporting statement, how you meet each of the essential and desirable skills and capabilities. 

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.