About the job

Job summary

Salary: £23,328
Hours: Full Time 
Contract Type: 5 x Fixed Term Contract - 12 Months
Location: Polaris House, Swindon (Hybrid Working)

Closing Date: Sunday 3 December 2023

The postholder will work within Funding Service Operations, covering Pre/Peer Review, Post Award and Global Talent Visa.

The role is to administer pre and post award activities that are delivered by the Operations Team on behalf of the Research Councils. This includes:

• Setting up funding opportunities within our back office and external facing systems,
• Involvement with User Acceptance Testing
• Processing of Contact accounts records,
• Data Integrity Management,
• Administrative checks
• Supporting meetings for Peer review

End to end grant administration including amendments and reconciliations

Job description

The role requires the administration of a number of tasks within the UKRI Funding Services team. The Postholder will be responsible for:

• Ensuring the delivery of Pre/Peer and Post award grant processing activities, are done in a timely manner, using Standard Operating Procedures/Business rules.
• Providing clear and concise responses to queries/questions from a variety of stakeholders, including the external community.
• Applying knowledge, skills and expertise to support and have input into UKRI Grants infrastructure i.e., SOPs, COPs, SharePoint, KnowledgeBase
• Ensuring the management of data is compliant with GDPR principles.
• Administer the GTV (Global Talent Visa) application process, ensuring compliance with Home Office regulations and maintaining the Service Level Agreement requirements
• Processing Contact account records, Data Integrity Management and setting up bank account details in line with data protection rules.

Other activities and objectives will be set with the line manager to align with role responsibilities and requirements.

Person specification

Essential

• GCSE level or above / relevant experience
• Supporting organisation or a similar role.
• Experience of delivering a customer focused service operation.
• Understanding of good customer service.
• Demonstrable ability to work to agreed targets and deadlines.
• Knowledge and use of Microsoft Office packages.

For a full job description please visit our careers page

Benefits

Alongside your salary of £23,328, UK Research and Innovation contributes £6,298 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

Applicants are required to provide an up-to-date CV and a cover letter outlining their suitability for the role. Further information on how to apply is listed on our careers page.

Closing Date: Sunday 3 December 2023

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.