About the job

Job summary

This is a part-time opportunity for 2-3 days a week. We offer flexible working and whilst Wednesday to Friday is preferred, we can be flexible for the right candidate. As part of our office attendance policy, the successful candidate will be required to attend the office one day per week.

The Financial Control Division (FCD) is a friendly, dynamic, and fast paced team working at the heart of UK Export Finance.  We are responsible for ensuring that effective financial control processes are in place. We co-ordinate the Department’s estimates, budgets and forecasting processes. We produce accurate and reliable monthly management accounts, annual accounts, and other published financial information. We manage the UKEF bank accounts, purchase ledger, fixed asset registers and the general ledger (CODA). We advise on accounting treatments, own the UKEF accounting policies and are working with others across the organisation and beyond to implement large scale changes in our accounting policy, systems, and processes in order to operationalise IFRS 9 and IFRS 17.

Our friendly and collaborative team is growing to support a larger UK Export Finance. Not only has the demand for UK Export Finance products significantly increased since the pandemic, the business is operating in a more uncertain market than it has seen in a long-time meaning activity on claims and recoveries is also increasing. It’s therefore an exciting time to join us as we support a business that is at the heart of delivering government export and trade policy to build the UK economy back stronger. We are also in a unique period of transition as we prepare to implement a new general ledger and purchase to pay system. This will offer the successful applicant a once in a lifetime opportunity to experience, and indeed, help shape and contribute to this transformational change.

Job description

The primary purpose of the Finance Systems Administrator is to manage and maintain the finance systems, specifically Unit4 Financials by CODA (the General Ledger) but with the opportunity to cross-train with other Finance and Reporting applications.

The roles will work shadow the implementation team and will sit between the Project and BAU teams with the aim to support both the developers and the SMEs, during the configuration and development and till the go-live, at which point they will take charge of the new BAU systems.

The roles will act as the interface between end users, with their queries following testing or requirement gathering/delivery, and the project team.

Responsibilities:

• Work shadows the development team with the aim to document any changes to the configurations.
• Liaise with SMEs and end users to make sure all requirements have been passed to the project team and acted upon.
• Making sure requirements have been delivered and thoroughly tested.
• Document the daily, weekly, and monthly to-be finance systems tasks as they are developed.
• Managing and maintaining:

• Learn how to monitor and manage any interfaces, batches and resolve errors.
• Reconcile systems to ensure accurate and complete data integrations.
• Support the development and maintain the new financial controls, policies and procedures.
• Support the development and maintain the new reporting environment.

Person specification

Main Activities

• Manage the financial systems controls and user support processes.
• Become an expert in specific E2E processes
• Ensure that financial systems procedures and processes are fully documented.
• Support the development of financial systems including identifying requirements for external suppliers.
• Review system for data-specific non-compliance and monitor data quality.
• Engage with stakeholders to identify opportunities for improvement.

This list is not exhaustive, you may be required to carry out additional duties according to business need.

The essential criteria can be found within the information pack attached below.

Benefits

Alongside your salary of £37,000, UK Export Finance contributes £3,996 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills.

We are assessing candidates using Success Profiles (see Appendix 1) and across the whole process we will assess your Experience, Ability, Technical aptitude and Behaviours as highlighted below.

You will be invited to complete the online application form.  The application form must be completed by 23.55 on the day of the closing date for it to be accepted.

All applications will be sifted against our minimum selection criteria outlined in the personal specification. 

You will be asked in the relevant sections of the application form to provide examples of evidence against a range of the success profiles (refer to appendix 1).  Where applicants are asked to apply with a personal statement, you should fully articulate in 750 words how you meet the essential criteria outlined in the person specification within the Information Pack

For the initial sift your application will be evaluated against:

1. Experience
2. Ability
3. Technical
4. Technical - Describe a time you have reviewed, evaluated and implemented a process Improvement.

In the event of a large number of applications, there will be an initial sift on the following criteria:

• High attention to detail, numerate, analytical and have strong organisational skills.

If you are successful following the sift stage, you will be invited to an initial interview; this will include the following assessment:

1. Behaviours/Technical/Experience - a formal panel interview where you will be interviewed across all four behaviours highlighted and your technical ability to successfully carry out the role.

Details of interview panel members will be e-mailed to all successful candidates who are invited for interview.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.