About the job

Job summary

Please refer to Job Description

Job description

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

This post is for 9.25 hours per week. Bedford Approved Premises is a female only establishment. The post advertised at Bedford are exempt under the Employment (Sex Discrimination) Act 2000. Therefore we are only able to accept female applicants

We also have a vacancy for a Part-Time Case Administrator with reference 82268 - applicants who apply for both roles would be very welcomed

Overview of the job

This role will assist in the accounting records and financial information in respect of a cluster of Approved Premises within a Division.

The role will assist with managing funding streams and purchasing, and ensuring payments are managed effectively.

The job holder will have no line management responsibilities.  

Summary

To ensure the efficient and effective monitoring and operation of the Approved Premises financial systems in accordance with NPS and HMPPS policies and procedures.

Support the Approved Premises Area Manager in collecting, reviewing and analysing budgets for the AP

In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position.

Responsibilities, Activities & Duties and duties:

The job holder will be required to carry out the following responsibilities, activities

• Provide support to Approved Premises Area Manager in monitoring, reviewing and reporting on devolved budget for Approved Premises cluster in line with HMPPS financial regulations and policies
• Produce financial reports as required for the AP Area Manager, NPS division and Ministry of Justice
• Develop and maintain financial administrative systems and procedures to support operational delivery in the Approved Premises cluster
• Maintain accounts for the Approved Premises cluster
• Undertake bank account reconciliation for Approved Premises cluster 
• Oversee purchasing for Approved Premises cluster, applying Value for Money principles, and process invoices
• Provide guidance to staff about Approved Premises finance procedures
• Monitor income received from Approved Premises residents in payment for service charges and take appropriate action
• Reconcile the pay claims of flexible resource staff with hours worked and provide assurance to area managers that claims can be approved 
• Respond appropriately and pro-socially to financial enquiries from Approved Premises residents
• To work within the aims and values of NPS and HMPPS

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder.

An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.

Person specification

Please refer to Job Description

Benefits

Alongside your salary of £24,228, HM Prison & Probation Service contributes £6,420 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.