About the job

Job summary

This position is based nationally.

Job description

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Overview

The Climate Change and Sustainability Unit and Property Transformation Programme both sit within in the MoJ Property Directorate. The MoJ Property Directorate is a customer focused organisation that exists to enable our customers to perform to their very best.  We do this by providing high quality, easy to use services, and working environments that our customers want to work in, which support them to deliver their individual outputs efficiently.  Our job is to manage one of the most diverse and complex estates in Government – hosted by the Ministry of Justice (MoJ). The MoJ Property Directorate brings together a property portfolio including Prisons, Probation, and MoJ HQ and Arm’s Length Bodies.  We also provide property services on behalf of the Home Office (HO).

MoJ Property provides specialist services including facilities management, health and safety, fire safety and security, technical design expertise, and sustainability.  We also have business management teams who support the entire Directorate and each of our partners is supported by account management teams.  We are responsible for a great deal - our portfolio consists of properties valued at £8.5bn for the MoJ alone.  We are part of the Government Property Profession (GPP) and through active membership and engagement we will work with the Office of Government Property to develop the maturity of the profession and also encourage our people to join the GPP. We continue to build our capability through training and recruitment, aspiring to be the best that we can be as individuals and as a directorate.

We continue to deliver new ways of working across our portfolio – leading on the scale and pace of activity for central government – proposing ways to achieve, and then providing more dynamic and flexible workspace, while driving down the cost of the estate.

Team Overview

The Property Transformation Programme Sustainability team is a key example of MoJ’s sustainability strategy to embed sustainability in all we do; where sustainability professionals are assigned to the Property Transformation Programme by the Climate Change and Sustainability Unit. With this you will benefit from joining both an exciting and extensive programme environment, as well as a mature team of sustainability professionals which make up the unit.

The Climate Change and Sustainability Unit is a multidisciplinary Sustainability Team, responsible for the development and delivery of key MoJ sustainability objectives and programmes. The MoJ intends to be a sustainability leader within Whitehall, and as such, seeks high performing and highly motivated individuals to inspire and deliver meaningful environmental improvements. The unit work collaboratively across our areas of expertise to deliver positive environmental outcomes across a large range of themes including:

• Energy management & carbon reduction in line with net zero carbon ambitions
• Meeting the Greening Government Commitment targets (GGCs)
• Waste management and circular resource models
• Water efficiency
• Sustainable construction
• Sustainable procurement
• Sustainable travel
• Climate Change Adaptation
• Biodiversity protection and enhancement

The Sustainability Team is also responsible for embedding environmental sustainability across MoJ, its agencies (including prisons, courts and probation centres) and its Arm’s Length Bodies. This includes the department’s policy making, operations, finance, governance, estates and commercial activity. Working in a large and diverse organisation presents the team with huge scope to deliver national scale sustainability leadership.

The Property Transformation Programme, also sitting in the Property Directorate with the CCSU is the most extensive programme of work undertaken by the MoJ, covering the prison estate, the probation estate and HQ offices. The primary goal will be to create a singular FM model which can be applied across the estate. It will deliver FM Services fit for the 21st Century, bringing the service up to date and prepared for future compliance obligations, while enhancing it with new technology and systems to increase efficiency and benefits.

The PTP sustainability team will be a small team including a Head of FM Sustainability leading the team and this role, the Sustainability Manager.

Role Overview

The FM Sustainability Manager role is an exciting role within the Property Transformation Programme (PTP) in the MoJ. The programme will make the biggest changes to the facilities management services in the department in a decade and is recognised as a key vehicle to improve the Sustainability of MoJ’s buildings, land and use of resources. MoJ itself is one of the biggest Government departments, touching the lives of more than a hundred thousand people. The role holder will be responsible for the delivery of an action plan to embed sustainability throughout the Property Transformation Programme, with the aim of delivering a sustainable future FM service. They will join the PTP Sustainability team, recently reshaped to enable full embedding of sustainability into the programme itself and its outcomes. Through the membership of this team, they will work to ensure all PTP strategies, decisions and action planning aligns with the sustainability strategy and action plan. They will work closely with all aspects of the programme and key stakeholders across the MoJ community to leverage work already done and assist the planning of and completion of future actions. The role holder will help ensure PTP achieves its objectives as well as supports the wider sustainability objectives of the MoJ.

We’re looking for someone who is flexible, intuitive and comfortable taking high levels of volume, speed and complexity in their stride. If you’re someone who can use your experience and skills to support PTPs sustainability ambition, are passionate about the scope of facilities management to improve environmental outcomes, love working across diverse teams, enjoy and are effective at upskilling and delivering through others - we want to hear from you.

Job Description, Duties and Responsibilities –

The role holder will be key to ensure the Property Transformation Programme embeds sustainability into the delivery and it’s outcomes. Work will be designed around the four themes of the sustainability in FM strategy i.e. Sustainable operation and maintenance of our estate; Sustainable behaviour and capability; Sustainable operating model and contract design; and Sustainable FM Supply chain. Responsibilities will include the following:

Deliverables/ Responsibilities 

• Provide technical advice on energy, carbon, water, waste management, sustainable procurement, nature recovery, and climate change adaptation within the context of facilities management to the property transformation programme and it’s relevant stakeholders across the MoJ estate.
• Inform and guide key PTP workstreams to embed current and emerging government-wide and MoJ sustainability policy/strategy
• Overseeing delivery of a range of work within the PTP identified in the Sustainability Statement of requirements and planning documents to feed into core projects.
• Work closely with the project managers and workstreams and manage the delivery of sustainability activities within their project plans
• Coordinate the subject matter experts in the Climate Change and Sustainability Unit (CCSU) to contribute to the deliverables of PTP where required according to the project plans.
• Managing service providers directly in executing deliverables
• Draft programme updates such as risks and issues, progress against deliverables.
• Awareness raising and upskilling of PTP staff and stakeholders to recognise sustainability risks and opportunities; including delivering communication and engagement activities
• Inform and guide the drafting of programme business cases to ensure sustainability is embedded in all five cases including the economic appraisal requirement; (Green Book environmental assessments: Natural Capital assessment, Climate Change Risk and Greenhouse gas emissions)  
• Actively engage stakeholders in all parts of the MoJ to support delivery of sustainability objectives and requirements within PTP.
• Provide subject matter expert contribution to designing specification requirements, key performance indicator design, supplier response requirements, evaluation criteria and evaluation of bidder responses.
• Participate in market engagement activities specialising in sustainability requirements of the procurement activities
• Inform, provide materials and training to support the Property Directorate capability plan for ongoing and future management of sustainability requirements 
• Inform and guide the successful bidder(s) in the various procurement activities through their mobilisation phase ensuring effective planning and execution of sustainability requirements upon contract commencement
• Ensure a there is robust document control within the sustainability workstream

 Expectations of post holder in executing the role

We operate in a fast paced and complex environment, so you must be flexible and resilient. A big part of what we do is delivered through others, so you will need to be persuasive, inclusive and a team player. The role may involve occasional travel to MOJ/HO establishments throughout England and Wales.

Skills and Experience

Essential

Strong sustainability technical knowledge along with sound project management skills are required.

• Demonstrable knowledge and experience of working in the fields of energy, water, waste, engineering, construction, estates or sustainability.
• Good understanding of Government initiatives on sustainability
• Experience of managing the sustainability of a facilities management service and delivering outcomes
• Effective stakeholder management skills, including experience of influencing stakeholders who have diverse perspectives.
• Experience and knowledge of leading, developing and implementing utility and waste reductions and/or other sustainability management programmes.
• Experience of working effectively through others to achieve goals.
• Experience of developing effective and innovative solutions.
• Ability to communicate at all levels internally and externally with excellent influencing and negotiating skills.
• Ability to research, interpret and summarise complex information in a way that is relevant and easily understood both orally and in writing.
• Ability to work on own initiative, make decisions, work under pressure and deliver within tight deadlines.
• Ability to effectively present orally
• Ability to deliver training programmes
• At least 5 years environmental sustainability work including membership of a recognised body or institute status (e.g., MIEMA, CIBSE or similar).
• Relevant qualification in a Sustainability discipline.

 Highly Desirable

• Membership of the Government Property Profession or Institute of Environmental Management and Assessment (IEMA) or The Chartered Institution of Building Services Engineers (CIBSE) is desirable.
• A practical working knowledge of the use of ITC packages, e.g. MS Word, Excel and Power Point.

Qualifications

• Relevant qualification in a Sustainability discipline.

Government Property Profession (GPP) Technical Skills

The GPP Competency Framework is aimed at staff working in property or property-related roles and consider property to be their career anchor profession. This usually encompasses posts where professional qualifications and experience are directly relevant to the work being undertaken. However, it is also applicable to those who are currently not qualified property practitioners but wish to make this their profession of choice. Those with a property background at any level are encouraged to register with the GPP, which exists to support property practitioners at all levels.  Details of the GPP Framework can be found at https://www.gov.uk/government/publications/government-property-profession-competency-framework.

This role falls under:

Technical Specialisms & Assurance – Environmental Sustainability: Senior Practitioner and some or all of the following Technical Skills will be tested during the selection process:

• Sustainable Practice – Level Expert
• Stakeholder Engagement – Level Practitioner

Behaviours:

We will assess you against these behaviours during the selection process:

• Working together
• Seeing the bigger picture
• Communicating and Influencing
• Managing a Quality Service

Flexible working hours

The Property Directorate offers flexible working subject to local agreement.

This post is advertised as Permanent & Full Time, part-time applicants will be considered under job share arrangements.

The unit is supportive of and encourages flexible working and compressed hours candidates will also be considered.

Non-civil service candidates would typically start on the pay band minimum.

Person specification

Please refer to Job Description

Benefits

Alongside your salary of £39,868, Ministry of Justice contributes £10,804 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths, Experience and Technical skills.https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.