About the job

Job summary

Job title – Executive Officer

Profession- Business Support

Directorate – Science (RCE)

Full Time equivalent - 37.5 hours

No of Roles – 1

Contract Type – Permanent

Location – Glasgow

Working Pattern – Full Time / Flexible Working

Grade & Salary – Grade EO. National - £25,976- £30,264 per annum

New entrants to the Civil Service are expected to start on the minimum of the pay band.

The internal roles rules apply to existing Civil Servants, i.e. level transfers move on current salary or the pay range minimum, transfers on promotion move to new pay range minimum or receive 10% increase. Either case is determined by whichever is the highest.

This role is to be appointed under Civil Service Terms & Conditions. Full details on the T&C’s are found https://www.ukhsa.reed.com/.

Closing Date – 19/07/2024. 23:55pm. Unfortunately, late applications will not be considered

Interview Date – W/C 05/08/2024 Please note, these dates are subject to change.

Job description

We are looking for an administrator to join our Radiochemistry Team at Glasgow.

The primary function is to provide general business/administrative support for the Radiation Hazards and Emergencies Department, Radiochemistry Group.  This department supports a wide portfolio of work with the department split over 2 locations, Chilton and Glasgow.

The Radiation Hazards and Emergencies Department (RHED) leads UKHSA’s emergency response and preparedness function in case of radiation and nuclear emergencies. It also provides advice and support to external organisations and central Government on issues surrounding emergency response and countermeasures to be taken. 

The Radiochemistry Group (RG) has a primary role to provide analytical measurements of environmental and biological samples to support emergency response advice, as well as providing commercial services to a broad range of customers.  The work is performed under accredited systems (ISO 17025, ISO 14001) 

Main Duties of the Job

 

This position is based at the UKHSA Glasgow site and the successful candidate will be expected to work from this location.

• The post holder is one of the main points of contacts for client queries on invoicing and contractual issues relating to commercial services provided by the department
  • Progressing contract renewals to existing clients
  • Entering and maintaining client information on INSIGHT and maintaining internal department records as required by the head of department
  • Managing/resolving credit and payment issues with clients
  • Generating and maintaining contract performance statistics for the relevant service leads
• Project invoicing (including discrepancy checks)
• Sales order management
• Client set up on system/amendments to existing entries
• Preparation of costings, monitoring expenditure, working within set budgets, allocations and timescales
• i-procurement - generation of purchase requisitions
• The postholder is required to contribute to the overall resilience of the functions of the administration unit as required by business needs and directed by the unit head and may be required to deputise for the unit head eg periods of annual leave, sickness absence, etc
• Support for local facilities management (including pool cars) as required by the unit head
• Support for incidents that would invoke RCE's emergency response arrangements

Person specification

Essential skills:

• Substantive experience in business and administration support
• Relevant qualification in business and or administration or relevant experience
• Experience of effectively working with a range of office software including Microsoft Word, PowerPoint, Excel and Teams
• Ability to work well under pressure and to deadlines; able to prioritise own workload as well
• Demonstrable ability to manage own time and prioritise workload. A clear ability to multi-task
• Excellent organisational skills
• Ability to work unsupervised and to remain focused on the tasks in hand.

 

We pride ourselves as being an employer of choice, where Everyone Matters promoting equality opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.

UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.

Benefits

Alongside your salary of £25,976, UK Health Security Agency contributes £7,013 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

Stage 1: Application & Sift
This vacancy is using Success Profiles and will assess your Behaviours and Experience.

As part of the application process you will be asked to provide a Personal Statement / Statement of Suitability in no more than 1000 words. We will be assessing 5 behaviours at sift. The behaviours we are assessing are:

• Working Together
• Delivering at Pace
• Managing a Quality Service
• Making effective decisions
• Changing and Improving

Please make sure you cover these 5 behaviours in your statement of suitability.

You should also outline your skills, experience, and achievements, providing evidence of your suitability for the role, with particular reference to the Experience criteria or the essential criteria (outlined in the person specification section).

 You will also be asked to provide information within the ‘Employer/ Activity history’ section of the application form. This is equivalent to the information you would provide on a CV, setting out your career history. This will be used in the sifting process and will be scored.

If you are successful at this stage, you will progress to interview

Feedback will not be provided at this stage

 

Stage 2: Panel Interview

All applicants that progress to interview will be assessed on behaviours / experience through Success Profiles.

When assessing strengths, we want to find out whether you and the job role are a good fit. We will look at what you enjoy doing and what you do well and often. By ensuring that the role is the right fit for you, you are more likely to enjoy it and perform well.

The Behaviours tested during the interview stage will be:

• Working Together
• Delivering at Pace
• Managing a Quality Service
• Making effective decisions
• Changing and Improving

Reserve List:

Candidates who pass the interview criteria but are not offered a post will be kept on a reserve list for 12 months and may be contacted if similar roles become available.

If you are interviewed for the post and do not meet the required threshold for the specified grade, your application may be assessed against a similar, lower grade role and you may be offered the post should one be available.

Benefits

• You will be a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.- https://www.civilservicepensionscheme.org.uk/joining-the-pension-scheme/benefits-of-the-pension-scheme/
• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• Range of health and wellbeing support

 

Any move to UKHSA from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare.

 

DBS - People working with government systems must complete Basic Personnel Security Standard (BPSS) checks which includes a disclosure and barring security check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed for this role is BPSS however there may be a requirement for this role to be SC cleared and you should familiarise yourself with the criteria of security clearance.

 

This role is Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants. Appointments to roles within UKHSA will be made in accordance with the Civil Service nationality rules. These can be found at https://www.gov.uk/government/publications/nationality-rules This job is broadly open to the following groups:

• UK nationals
• Nationals of Commonwealth countries who have the right to work in the UK
• Nationals of the Republic of Ireland
• Nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS)
• Relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
• Relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
• Certain family members of the relevant EU, EEA, Swiss or Turkish nationals

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's Recruitment Principles.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Government baseline personnel security standard

It’s important to note that there are currently exceptions to applications being considered if your conviction relates to any of the following:

• life sentences
• arson
• sexual offences
• hate and terror offences

Some departments will also consider the specific offence against the nature of the business, i.e., a conviction for fraud may rule you out for a finance role

 

Complaint process:

The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission's Recruitment Principles. If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact UKHSA Public Accountability Unit via email: Complaints1@ukhsa.gov.uk. If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website. 

 

 

Contact Details – Sophie.Rigney@reed.com

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.