About the job

Job summary

We are looking for an Executive Assistant to the Finance Director to join our Finance Office at House of Lords. You will be responsible for supporting the Finance Director (FD) in the efficient and effective execution of their role as Head of Office and as a member of the Lords Management Board and Senior Leadership Team.

This is an opportunity to work on a hybrid basis where you may be able to work up to 2 days from home and 3 days onsite at Parliament! This is an exciting opportunity for someone with previous experience of supporting a Senior Leader in an executive capacity and who enjoys working in a varied role within a fast-paced and dynamic working environment.

Job description

You’ll be accountable for –

• Triaging of the FD’s inbox, assigning to the senior leadership team where appropriate, keeping track of responses for clearance by the FD.
• Timely preparation of Boards and Committees meetings papers including concise briefing notes highlighting key points
• Drafting papers for Executive Boards, Committees, and other Governance bodies
• Drafting high quality and clear responses for the FD seeking input from the wider teams as appropriate.
• Undertaking independent research and analysis when required to support in drafting responses and papers.
• Support the House of Lords Annual Financial Planning round, and Joint Medium Term Investment Planning round.
• Provide support to the FD senior leadership team, coordinating meetings, tracking and ensuring actions are completed.
• Managing the FD Personal Assistant and Office Manager. This includes delegating, coaching, supporting and prioritising the PA’s work that includes managing the Finance Director’s diary and office manager duties.

 

If this sounds like something you would like to hear more about, please apply below.

Person specification

What we’re looking for –

Professionalism, Tact and Discretion

• Excellent judgement and ability to use tact and discretion at all times.
• Ability to maintain confidentiality and political impartiality.

Personal Effectiveness

• Excellent organisational and time management skills, the ability to manage conflicting priorities under pressure, reprioritising and delegating where necessary.
• A high level of initiative and problem-solving skills, with the ability to respond constructively, and at pace to unforeseen events.

 

Interpersonal skills

• Proven ability to develop effective and trusting working relationships with diverse stakeholders at all levels internally and externally.

 

Communication skills

• Strong oral and written communication skills, with the ability to concisely relay information in a clear manner and provide advice.
• Production of well-researched and accurate documents and minutes taking requiring little or no correction.
• The ability to effectively and accurately represent the views of others.

 

Administrative skills

• Strong attention to detail and digitally confident
• Experience identifying and resolving problems independently and proactively, as well as designing and improving administrative processes.

 

It would be even better if you had or if you’re willing to learn…

• A good understanding of the House of Lords
• Line management experience

Benefits

What you’ll get in return

• 30 days annual leave (increasing to 35 after one years’ service)
• Generous pension scheme
• Discounts from well-known brands and retailers
• Parliamentary health and wellbeing programme
• The opportunity to witness history in the making!

The work we do is vital to House of Lords, and you will be a pivotal member in the team strengthening the work of the House. The House of Lords is the second chamber of the UK parliament. It is independent from and complements the work of the House of Commons to:

• Make laws
• Check and challenge the actions of the government through questions and debates
• Investigate public policy and provide a forum of independent expertise

Things you need to know

Selection process details

Please complete your online application by 23.55pm on Sunday 2nd June 2024.

If you require any reasonable adjustments during the application process, please contact HLRecruitment@parliament.uk or call 020 7219 5973.

Job offers are standardly offered at the minimum of the salary range.

The House of Lords Administration is committed to increasing diversity and maintaining an inclusive workplace culture. We welcome applications from all candidates regardless of their age, caring responsibilities, disability, gender/sex, gender reassignment/trans status, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sexual orientation and socio-economic status. The Administration will also consider flexible working arrangements and reasonable adjustments.

We welcome and encourage job applications from people of all backgrounds. For this role we particularly welcome applications from groups which are currently underrepresented within the team, including applications from Black, Asian and ethnic minority candidates and candidates with disabilities.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

Please note this Post is NOT regulated by the Civil Service Commission. The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.