About the job

Job summary

Please refer to Job Description

Job description

Executive Assistant - Office of the Director General, Service Transformation Group

Location: London, 102 Petty France

Closing Date: 09 July 2024

Interviews: 17 July 2024

Grade: EO

(MoJ candidates who are on a specialist grade, will be able to retain this grade on lateral transfer)

Salary: £31,169 - £32,760

Working pattern: Full Time, Part-time, Flexible working

Contract Type: Permanent

Vacancy number: 88398

The Role

We’re recruiting for a Executive Assistant here at the Ministry of Justice, to be part of our warm and collaborative Service Transformation Group.

The Service Transformation Group has been formed to lead on service transformation across the Ministry of Justice and its agencies, including building a strategic vision for modernising and digitising MoJ’s legacy systems and generating a coordinated plan for transformation. The Group consists of Justice Digital and three of MoJ’s executive agencies – the Office of the Public Guardian, Legal Aid Agency, and the Criminal Injuries Compensation Authority.

The STG Director General’s office is a new, closely-knit and highly efficient team. The Executive Assistants will provide administrative support to the Director General and senior team. Responsibilities include meeting support, collation of routine information, and ad hoc administrative tasks.

Key Responsibilities:

• Support the DGs Private Office to manage core office functions and processes.
• Support the day-to-day running of the Private Office or allocated unit.
• Manage incoming requests in a timely and professional manner.
• Provide Secretariat support for key meetings for the DG and the senior team.
• Support the teams with ad-hoc duties.
• Organise, produce and maintain accurate records for area of work.
• Act as first point of contact for general administrative support as and where required.
• Maintain and create relevant databases and ensure they contain accurate data, routinely quality assuring them – this can include restricted or confidential information.

If this feels like an exciting challenge, something you are enthusiastic about, and want to join our team please read on and apply!

Benefits

• 37 hours per week and flexible working options including working from home, working part-time, job sharing, or working compressed hours.
• A £1k per person learning budget is in place to support all our people, with access to best in class conferences and seminars, accreditation with professional bodies, fully funded vocational programmes and e-learning platforms
• Staff have 10% time to dedicate to develop & grow
• Generous civil service pension based on defined benefit scheme, with employer contributions of 28.97% from April 1st 2024 (Contribution Rates)
• 25 days leave (plus bank holidays) and 1 privilege day usually taken around the Kings’ birthday. 5 additional days of leave once you have reached 5 years of service.
• Compassionate maternity, adoption, and shared parental leave policies, with up to 26 weeks leave at full pay, 13 weeks with partial pay, and 13 weeks further leave. And maternity support/paternity leave at full pay for 2 weeks, too!
• Wellbeing support including access to the Calm app.
• Bike loans up to £2500 and secure bike parking (subject to availability and location)
• Season ticket loans, childcare vouchers and eye-care vouchers.
• 5 days volunteering paid leave.
• Free membership to BCS, the Chartered Institute for IT.
• Some offices may have a subsidised onsite Gym.

 Person Specification

Essential

• Ability to work effectively both independently and collaboratively and flexibly with others and within a dynamic team, often to short deadlines and to achieve common goals.
• Good judgement and approach to situations, tasks and problems, and a self-starter who can work independently.
• Good working practice of Outlook, Excel, Word, OneNote.

Willingness to be assessed against the requirements for BPSS clearance (candidates may be required to undergo SC clearance at a later date)

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service D&I Strategy.

Person specification

Please refer to Job Description

Benefits

Alongside your salary of £31,169, Ministry of Justice contributes £8,446 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

How to Apply

Candidates must submit a CV, which describes how you meet the requirements set out in the Person Specification above.

At the Ministry of Justice, we recruit using the Success Profiles Frameworks. We will assess your Experience, Technical skills and the following Behaviours during the assessment process:

• Communicating & Influencing
• Delivering at Pace
• Managing a Quality Service
• Working Together

A diverse panel will review your application against the Person Specification above.

Successful candidates who meet the required standard will then be invited to a 1-hour panel interview held via video conference.

Should we receive a high volume of applications, a pre-sift based on your ability to work effectively both independently and collaboratively and flexibly with others and within a dynamic team, often to short deadlines and to achieve common goals. will be conducted before the sift.  Your CV and cover letter should address this criteria.

Should you be unsuccessful in the role that you have applied for but demonstrate the capability for a role at a lower level, we reserve the right to discuss this opportunity with you and offer you the position without needing a further application.

A reserve list may be held for up to 12 months, from which further appointments may be made.

Terms & Conditions

Please review our Terms & Conditions which set out how we recruit and provide further information related to the role and salary arrangements.

If you have any questions, please feel free to contact recruitment@digital.justice.gov.uk

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.