About the job

Job summary

This is a Nationally based role

Job description

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Do you have the passion, values, and ability to help us solve the biggest problems of the justice system?

Evidence Library Support Manager HEO, Data & Analysis, Ministry of Justice

1.  Overview

We have one role in the Data Improvement Team, within the Data & Analysis Directorate.

Minimum requirements to apply:

Candidates must be able to show the relevant experience and skills and must meet the criteria for entry:

HEO grade – must have:

• Significant experience (usually a minimum of two-years’ work experience) evidencing use of data and/or analytical skills (outside of a part-completed Civil Service degree apprenticeship).
• You have significant experience of managing projects

We welcome applications from candidates based across the UK. Candidates will have the option of being based in the Leeds or London HQ offices (with flexible working arrangements available) or your nearest Justice Collaboration Centre or Justice Satellite Office. These are based at the following JCCs: Cardiff, Leeds, Nottingham, South Tyneside, Brighton, Ipswich and Liverpool, and the following JSOs: Ashford, Beverley, Haverfordwest, Hull, Merthyr Tydfil, Manchester, Newport, Birmingham, Sheffield, North Shields, Bristol, Wolverhampton, Weston-Super-Mare, Stafford, Truro, Winchester and Leeds.

Alternative locations may be available and will be discussed and agreed on the completion of background checks.

Interviews are likely to take place in February 2024 and will be held via MS Teams. We will keep a merit list for a year for those who successfully pass the interview board but who are not offered a post.

2.  About Data & Analysis

We are passionate about improving justice outcomes through innovative research, data and analysis. In Data and Analysis, we provide high quality data and analysis helping to ensure strategic, policy, finance, corporate and operational decisions are based on robust evidence.

We create a culture in which people are empowered with the data and information to make excellent decisions; using cutting edge tools, techniques and collaboration; putting evidence at the heart of the justice system.

We are a multi-disciplinary team of around 700 staff that sits at the heart of the Ministry of Justice providing analytical support across a diverse and exciting agenda. We work in a dynamic and fast-paced context and our skills are in heavy demand across the Ministry of Justice. Our collaborations beyond government are seen as ground-breaking. The Data and Analysis community is made up of analysts and specialists including: Social Researchers, Economists, Operational Researchers, Statisticians, Data Engineers, Data Scientists and other data specialists (such as data strategists, data dissemination, generalists and assurance experts).

Why work in Data and Analysis?

In Data and Analysis, we want all our people to feel valued for who they are and for the work they do. We provide a warm, inclusive place to work and offer a wide range of flexibilities and benefits as part of our people offer to reward our staff.

What we offer

• Flexible working arrangements and a focus on equality of opportunity – including welcoming part-time and/or job-share arrangements, compressed hours, working from home or your nearest Justice Collaboration Centres or Justice Satellite Office.
• Career development – regular development and promotion opportunities across a wide range of roles, career development support, with a generous individual learning and development budget.
• Range of new areas of work and new tools and techniques – we pride ourselves on our excellent deployment of well-established analytical methods, but also our progress to date. Progress such as our ambitious and innovative transformation programme to leverage departmental data and drive evidence-based decision-making using cutting-edge tools and techniques (for example: experimentation, personalisation, artificial intelligence).
• Analysis is at the centre of the Department’s decision making – our transformation programme is focused on maximising our impact on departmental outcomes. The Ministry of Justice’s Senior Team and our Ministerial Team want all decisions to be evidence driven – your analysis will be key in influencing decisions and real-world impact
• Vibrant community – part of a multidisciplinary team that has a supportive culture and is looking to further develop the community with the help of everyone.
• See the frontline and what your work is influencing – regular opportunities to visit our front-line service providers, including courts, prisons, and probation to better understand the areas your analysis is affecting.

3.  What you’ll do

Key Responsibilities 

• Planning and scheduling – Ensure systems are in place to enable effective planning and scheduling.
• Monitoring and reporting – Manage project controls, reporting to the Head of Data Evidence Dissemination about the project status. Contribute to the completion of the analysis and end of programme reports, making clear recommendations based on the information available to you e.g. statistics, observations, learning outcomes etc. Provide data usage analysis, using products such as Google Analytics.
• Admin – Ensure organisational tasks are carried out efficiently. Support with secretariat duties including minute taking and project board support. Ensure library content and documentation is maintained. Manage compliance of the project with Data Governance Board, Data Security, Health & Safety, Equality & Diversity, Business Continuity and Business Planning.
• Stakeholder – Manage and engage with a wide range of internal and external stakeholders. Drafting of correspondence.
• Risks and Issues – Lead potential risk areas, working with risk manager and escalating as appropriate.
• Management - Experience of successfully supporting projects and working with multi-disciplinary teams to deliver results within fixed timeframes with limited resource. Experience of organising teams, establishing processes and working to deadlines.

4.  Who you are

The following experience and skills will be required:

• Good organisation and project management skills necessary to manage a series of workstreams across a broad range of areas.
• Requirements of Government Information Assurance
• Developing and maintaining large and complex databases
• Use of Web Based Data Visualisation methodology and tools
• Use of data manipulation tools, such as Excel
• Experience of using Microsoft Office 365 suite of products, including MS Teams, Excel, MS Forms, PowerPoint and SharePoint or aptitude to learn.

The following experience and skills are desirable:

• Be adept at identifying and utilising appropriate methodologies in projects, delivering quality outcomes to deadline and identifying risks.  
• Working with partners around analytical options and to evaluate their relative merit, dealing constructively with challenge 
• Experience of working with colleagues to adapt the analytical programme when requirements and circumstances change. 
• Be skilled in maintaining effective relationships with diverse stakeholder groups. 
• Have good written and oral communication and interpersonal skills and the ability to explain data and analytical concepts and practices to non-technical stakeholders. 
• Strong analytical ability - in particular robust data skills and good working knowledge of the main quantitative, qualitative and/or evaluative research methodologies of relevance in their field of expertise.
• Project management skills e.g. PRINCE2 and/or Agile - Experience working in digital or agile teams and awareness of agile ways of working

If you are unsure if you are qualified for the role, please reach out to the hiring manager for an informal conversation.

5.  How to apply

You’ll need to submit an anonymised CV and Statement of Suitability as part of your application. You will not be considered if you do not provide both.

Your CV should be no more than 2 pages long and should show us your work history and previous experience. It should be well structured, succinct and written in clear language.

Your Statement of Suitability should be no more than 750 words and should give us examples of how your skills and experience match those needed for this role. Consider giving examples that cover all the requirements in the ‘Who you are’ section and use work you have completed to demonstrate how you meet each one. 

5a. Selection Process

There will be an initial sift of applicants through comparing submitted evidence against the ‘Who you are’ bullets. This usually takes two weeks, depending on the number of applications.

Those who make it through the initial sift will be invited to a Civil Service Success Profile interview. In the Civil Service we use Success Profiles to help us find the right person for the job. We will be using a mixture of methods to assess your abilities, strengths, experience, technical skills and behaviours. We highly recommend learning about Success Profiles and using the Situation, Task, Action, Result and Reflection (STARR) framework when structuring your answers.

The highest scoring candidates that pass the interview will be offered the roles. The whole process can take up to a month.

Behaviours

You will be assessed against the Civil service success profiles framework at interview stage:

• Developing Self and Others
• Changing and Improving 
• Seeing the Bigger Picture
• Working Together

Please also refer to the CS Behaviours framework for more details at this grade.

https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/717275/CS_Behaviours_2018.pdf

6.  Applicants invited for Interview 

You may be required to give a 5-minute presentation at interview to demonstrate your Civil Service behaviours and data literacy technical expertise. Details of this will be sent to those candidates who are invited for interview.

7.  Further Information

If you require any additional information about the role, please contact:

Kevin Finn Data, Evidence and Performance Dissemination Lead kevin.finn@justice.gov.uk    

Person specification

Please refer to Job Description

Benefits

Alongside your salary of £32,827, Ministry of Justice contributes £8,896 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.