Events Administrator
House of Commons
About the job
Job summary
House of Commons
The House of Commons is a unique and exciting place to work right at the heart of the UK's thriving democratic system.
Behind the scenes, the House of Commons Service is made up of more than 3,000 employees who support and facilitate the smooth day to day running of the House. They provide professional services to Members of Parliament, their staff, and the wider parliamentary community.
Introduction
The Speaker's Office provides support to the Speaker of the House of Commons in the execution of his official duties. The Speaker’s Office team undertakes work ranging from:
- Ensuring that the business in the Chamber runs smoothly before the House sits and during the sitting itself (producing speaking lists, processing requests for urgent questions and ministerial statements, giving the Speaker guidance when in the Chair);
- Responding to Members, colleagues and public about points of procedure and handling a high volume and wide range of other queries;
- Arranging official events and international conferences, overseeing diplomatic and protocol arrangements for a variety of meetings with senior stakeholders;
- Managing heritage state apartments with works of art and historical objects collections;
- Managing the Speaker’s social media channels and producing internal and external communications;
- Supporting the Speaker in his various roles as Chair of the House of Commons Commission, Speaker’s Committee on IPSA, Speaker's Committee on the Electoral Commission, Honorary Joint- President of Commonwealth Parliamentary Association UK (CPA UK) and British Group Inter-Parliamentary Union (BGIPU).
Job description
This is a new and exciting role in the Speaker’s Office supporting the delivery of high-quality special events and activities for the Speaker of the House of Commons.
It is an exciting opportunity for a highly organised individual to support delivery of an ambitious programme of annual events and one-off ad hoc events. You will help deliver a high quality, purposeful and engaging programme. This role plays a vital part in delivering the Speaker’s priorities and consequently, offers the postholder challenge, variety, and opportunities for development.
Some of the responsibilities for this role include:
- Supporting the Speaker’s annual programme of special events in Speaker’s House and Speaker’s Court by:
- Providing an excellent event administrative service for the team; managing all the logistical elements of access, diary management, etc.
- Provide administration support for all special events planning meetings and follow up with action logs.
- Management of the registration process including production of name badges, attendee lists, meeting and greeting visitors, and checking visitor tickets.
- Responding to queries and questions about events in the shared mailbox.
Person specification
To be successful in this role you will demonstrate:
- Experience of supporting events through their planning, managing and delivering high quality events to budget and on time.
- Experience of supporting public engagement projects, including delivering high quality engagement programmes and activities.
- Strong organisational skills with the ability to effectively prioritise tasks.
- Well-developed communication skills, with the ability to communicate effectively to and with a wide range of stakeholders, delivering excellent customer service whilst upholding the values of equality, diversity and inclusion.
- Understands the demands of Parliament and is able to be responsive and flexible to these demands with short notice. Understands how Parliament operates and the structure and decision-making processes of the Administrations of both Houses.
Benefits
Alongside your salary of £29,150, House of Commons contributes £7,870 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
Things you need to know
Selection process details
- Application Form - If you would like to apply for this role, please submit an application providing evidence against criteria 1-5 in the Job Description.
More information on the role and the full criteria can be found in the Job Description.
Please note that most job offers will be made at the minimum of the salary range, other than in exceptional circumstances.
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window).
See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Working for the Civil Service
Please note this Post is NOT regulated by the Civil Service Commission. The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.