About the job

Job summary

Please refer to Job Description

Job description

We are recruiting for two posts in London and one in Loughborough. If we require to draw from the reserve list we will do this on the basis on location needed and highest scores.

The Judicial College has an exciting opportunity for an Executive Officer to join its Planning and Operations Team (POpS) to lead a team of event organisers.

The Judicial College is part of the Judicial Office ─ a unique part of the Civil Service, independent from government and dedicated to supporting the judiciary and promoting and safeguarding judicial independence to maintain confidence in the rule of law. The College supports the Lady Chief Justice and Senior President of Tribunals to fulfil their statutory responsibilities for training the judiciary in an evolving justice system. We support the judicial leadership of the College to set strategic direction and advise on the design and delivery of the training programme. We deliver around 2,000 courses to around 23,000 office holders every year. We aim to be a world leader in judicial education.

The Judicial Office (JO) reports to, and is accountable, to the Lady Chief Justice (LCJ). It was established in 2006 to provide support to the LCJ and to the wider judiciary in upholding the rule of law and in delivering justice impartially, speedily and efficiently, following the Constitutional Reform Act 2005.

In addition, we support, and are accountable to, the Senior President of Tribunals, whose responsibilities extend to Scotland and Northern Ireland.

The JO is an interesting and unique place to work. Everything we do is in support of upholding the independence and impartiality of the judiciary. We work closely with HM Courts & Tribunals Service (HMCTS), the Ministry of Justice (MoJ) and others across Government as well as with the legal professions.

We are an Arm’s Length Body sponsored by the Ministry of Justice. This creates an interesting and complex environment in which to work where we agree our priorities with the senior judiciary and receive our funding to deliver them from the Ministry of Justice. The Judicial Office has been through a period of significant growth resulting from an expansion of our remit and responsibilities.

For more information see www.judiciary.uk and https://www.linkedin.com/company/judicial-office/

 See JO staff talk about working here: https://design102.wistia.com/medias/uhgtmbtnlv

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The Judicial College is a very busy and high-profile section of the Judicial Office.  We are responsible for judicial training, and we currently deliver approximately 400 judicial seminars each year and have a budget of approximately £15.5 million.  This is an exciting time for the Judicial College as our training programme is expanding to address judicial training needs emerging from HMCTS Reform work and EU Exit.  In addition, the College is continuing to develop its methods of delivering training to incorporate more digital platforms, increasing its use of e-learning and webinars. 

The POpS Team is the customer facing hub of the College, providing planning and organisational support to judicial training events across the UK.  The team is based over three sites – Loughborough, London and Leeds.  We make good use of flexible and remote working across our offices. This is a part-time post based in the London/ Loughborough/ Leeds office.

Some UK based travel to venues will be required to support event organisers and training events - the event organisers on your team will cover at event support, your role will be to support them while out at venues and if necessary, help cover at event support. This will involve some overnight stays including the occasional Sunday where an event is starting on a Monday. Training events range from one to five days in length and commence on various days of the week. You may also be required to occasionally travel to our other offices for meetings, staff events etc.

You will be part of a team of team leaders with responsibility for a section of the annual training programme and line manager to between 2 – 6 event organisers. Staff number allocation varies depending on how complex your part of the training programme is, this levels out to an even distribution of responsibility.

You will work very closely with our judicial training teams, Judicial Office Holders and wider stakeholders, such as the Judicial Office Business Support Team and venue finding agents, to monitor and manage a training programme.

As the result of the pandemic, the College revised its training programme to focus on supporting priority training needs. Training was delivered digitally in line with public health guidance. We returned to face-to-face training in September 2021 whilst also continuing to deliver a busy digital training programme. In addition to attending seminars your team will be required to provide some technical online support at digital training events.

We have a strong culture of team working and continuous improvement (C.I.) and all staff are expected to embrace CI as part of their role.

You will report to a team manager at Higher Executive Officer grade.  

Key Duties

 

• Lead and manage your team to support the planning and organisation of a programme of judicial training.
• Manage your team supporting people issues including performance, attendance and conduct in line with HR policies.
• Establish, monitor and revise plans for the administrative support for jurisdictional training programmes.
• Work closely and flexibly as part of a team of team leaders and managers to ensure that the wider training programme is effectively managed and resourced, deploying staff and other resources as required.
• Manage and monitor the maintenance of accurate records of attendees at training events - both prior to and at the event.
• Support senior managers in the design, testing and embedding of new or improved administrative procedures as part of continuous improvement projects.
• Ensure that there is ‘on the day’ administrative support in place for all face-to-face and digital training seminars.
• Take responsibility for the set up and management of your training event area on the College’s online Judicial College Learning platform. This involves making sure that course pages are set up, oversee online bookings and the addition of course materials etc.  This includes delivering some tasks personally and managing/quality checking others.
• Ensure appropriate training venues are booked and that delegates are fully informed of arrangements for events. 
• Attend training events to provide support for an event or an event planner when necessary.
• Take minutes of committee and planning meetings when required.

Other Duties

You will be required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post.

Person specification

We are looking for an Executive Officer who has experience in:

• leading and managing a team
• operational delivery and customer service
• working accurately with numbers, monitoring, and quality checking
• planning and managing a large portfolio of work
• reviewing and improving ongoing practises in an organisation
• ability to build effective working relationships with a range of stakeholders and work as part of a team
• good skills in a wide range of IT platforms e.g., Excel, Microsoft Office Suite
• technical experience is required on working accurately with numbers and in the use of IT tools e.g., Excel, Microsoft Office Suite.

Person specification

Please refer to Job Description

Benefits

Alongside your salary of £27,223, Ministry of Justice contributes £7,377 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.