About the job

Job summary

Please refer to Job Description

Job description

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Event Organiser Team Leader, Planning and Operational Support Team, Judicial College – Executive Officer (EO)

The Judicial College has an exciting opportunity for an Executive Officer to join its Planning and Operations Team (POpS) to lead a team of event organisers based in the Loughborough or Leeds offices.

The Judicial College is part of the wider Judicial Office, which is a unique branch of the Civil Service dedicated to supporting judicial independence, to maintain confidence in the rule of law.  The Judicial Office assists the Lord Chief Justice and the Senior President of Tribunals to fulfil their responsibilities to the judiciary (about 25,000 judicial office holders), and an ever-evolving justice system.

The Judicial College is a very busy and high-profile section of the Judicial Office.  We are responsible for judicial training and we currently deliver approximately 400 judicial seminars each year and have a budget of approximately £15.5 million.  This is an exciting time for the Judicial College as our training programme is expanding to address judicial training needs emerging from HMCTS Reform work and EU Exit.  In addition, the College is continuing to develop its methods of delivering training to incorporate more digital platforms, increasing its use of e-learning and webinars. 

The POpS Team is the customer facing hub of the College, providing planning and organisational support to judicial training events across the UK.  The team is based over three sites – Loughborough, London and Leeds.  We make good use of flexible and remote working across our offices. This is a full-time post based in our Loughborough or Leeds offices.

Some occasional UK based travel to venues will be required to support event organisers and training events - the event organisers on your team will cover at event support, your role will be to occasionally support them while out at venues and if necessary help cover at event support. This will involve some overnight stays including the occasional Sunday where an event is starting on a Monday. Training events range from one to five days in length and commence on various days of the week. You may also be required to occasionally travel to our other offices for meetings, staff events etc.

You will be part of a team of team leaders with responsibility for a section of the annual training programme and line manager to between 2 – 6 event organisers. Staff number allocation varies depending on how complex your part of the training programme is, this levels out to an even distribution of responsibility.

You will work very closely with our judicial training teams, Judicial Office Holders and wider stakeholders, such as the Judicial Office Business Support Team and venue finding agents, to monitor and manage a training programme.

As the result of the pandemic, the College revised its training programme to focus on supporting priority training needs. Training was delivered digitally in line with public health guidance. We returned to face to face training in September 2021 whilst also continuing to deliver a busy digital training programme. In addition to attending seminars your team will be required to provide some technical online support at digital training events.

We have a strong culture of team working and continuous improvement (C.I.) and all staff are expected to embrace CI as part of their role.

You will report to a team manager at Higher Executive Officer grade.  

Your key duties will be to:

• Lead and manage your team to support the planning and organisation of a programme of judicial training.
• Manage your team supporting people issues including performance, attendance and conduct in line with HR policies.
• Establish, monitor and revise plans for the administrative support for jurisdictional training programmes.
• Work closely and flexibly as part of a team of team leaders and managers to ensure that the wider training programme is effectively managed and resourced, deploying staff and other resources as required.
• Manage and monitor the maintenance of accurate records of attendees at training events (both prior to and at the event) to assist with budget management. This includes effectively planning and monitoring venue bookings and requirements, accommodation, managing delegate/syndicate groups lists etc.
• Support senior managers in the design, testing and embedding of new or improved administrative procedures as part of continuous improvement projects.
• Ensure that there is ‘on the day’ administrative support in place for all face-to-face and digital training seminars.
• Take responsibility for the set up and management of your training event area on the College’s online Learning Management System. This involves making sure that course pages are set up, oversee online bookings and the addition of course materials etc.  This includes delivering some tasks personally and managing/quality checking others.
• Ensure appropriate training venues are booked and that delegates are fully informed of arrangements for events. 
• Attend training events to provide support for an event or an event planner when necessary.
• Take minutes of committee and planning meetings when required.

Other Duties:

You will be required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post.

Person specification:

We are looking for an Executive Officer who has experience in:

• leading and managing a team
• operational delivery and customer service
• working accurately with numbers, monitoring and quality checking
• planning and managing a large portfolio of work
• continuous improvement
• collaborative working
• good skills in a wide range of IT platforms e.g. Excel, Microsoft Office Suite

How you’ll be assessed

• An application screening process. We ask for a Statement of suitability (500 words) - please ensure that your Statement of suitability (SOS) includes how you meet the essential criteria and experience listed in the “person specification” section above. 
• An interview - We will assess you against the 4 behaviours listed and strengths. 

Sifting Stage

Statement of suitability (SOS) – 500 words 

A SOS is a short description of how you meet the essential criteria listed in the role. It offers you the opportunity to explain how you have the experience to forge a successful career in the Judicial College. You may choose narrative, or bullet points.  

Interview Stage

The success profile framework will be used to assess candidates. We will focus on your Behaviours, Experience (including Technical) and Strengths. 

Candidates will be assessed at Level 2 against the following Civil Service Behaviours https://www.gov.uk/government/publications/success-profiles

• Leadership
• Changing and Improving
• Working Together
• Delivering at Pace

Please use STAR approach to structure your examples in the interview.  

• Situation – Describe the situation you found yourself in and what happened. 
• Task – The Hiring Manager will want to understand what you tried to achieve from the situation that you found yourself in.  
• Action – What actions did you take and how did you do it. Make sure to use “I”, not “we” to explain how your actions lead to a result. 
• Result – Use facts and statistics to demonstrate the results that your actions produced. Explain whether it was a successful outcome, and if not, what you learned from the experience.

If a high volume of applications is received, an initial sift will be done on the key Behaviour, Leadership.

Feedback will only be provided if you attend an interview.

Salary, Working Arrangements & Further Information

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

Starting Salary

Starting salary:

£ 27,223

Flexible working hours

We make good use of flexible and remote working across our offices. This is a full-time post based in our Loughborough or Leeds offices.

Person specification

Please refer to Job Description

Benefits

Alongside your salary of £27,223, Ministry of Justice contributes £7,377 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.