Estates and Facilities Manager
UK Health Security Agency
About the job
Job summary
Estates and Facilities Manager
Grade 7 National - £51,824 - £61,414
Based at UKHSA Porton Down – site-based
Permanent Contract
We are looking for an Estates and Facilities Manager to join our Estates, Engineering and Facilities (EEF) Department at UKHSA, Porton Down. You will:
- Manage the accommodation and FM Service needs of the divisions and business units on site, ensuring they are met effectively and efficiently
- Keep stakeholders informed of all works and services being undertaken and plan for their future needs
- Contribute to appropriate business continuity arrangements
- Lead and motivate the facilities team to provide a high-quality service that supports the site in achieving its objectives
- Collaborate with the Head of Estates, Engineering and Facilities and represent the site on various corporate groups
The EEF Department is responsible for engineering, maintenance, environmental sustainability, facilities services, and capital works projects at Porton Down. The department has a combined budget of £40M PA and manages and controls a team of both in-house and contracted staff. The department ensures the site is safe, regulatory, and compliant, and meets current and future business objectives. The department also liaises with the site’s stakeholders over current and future facilities, engineering, and equipment maintenance requirements.
Location
Based at UKHSA Porton Down – due to the nature of the role, you will be expected to be based on-site on a full-time basis.
*Please be aware that this role can only be worked from within the UK and not overseas. Relocation expenses are not available.*
Working Pattern – Full Time
Job description
The Estates and Facilities Manager will deputise for the Head of Estates, Engineering and Facilities (HEEF) on facilities and other management matters as determined by the HEEF, and be responsible for the:
- Development and delivery of the site estates strategy and its integration with the overarching corporate estate strategy
- Close liaison with department managers to assess their current and future facilities requirements and other needs (and incorporate those requirements within future facilities plans)
- Management of all space and property associated facilities budgets on the Porton Down site, including UKHSA offices, laboratories, and support facilities. Maximise the utilisation of accommodation through effective capacity planning and coordination of both internal and external resources to resolve any difficulties
- Manage budget of approx. £13m ensuring a balanced budget at year end
- Line management of the Environmental Manager and Environmental Support Officer contributing towards delivery of the site environmental goals and objectives
- Site fire prevention arrangements with technical support from HEEF
- Management of the outsourced facilities services contracts including cleaning, catering, and security and ensure that services are delivered in line with business unit and contractual requirements
- Facilities business continuity planning, in conjunction with other stakeholders
- Close liaison with the site’s engineering group to ensure a coordinated approach to maintenance scheduling and service delivery and alignment with occupational requirements
To represent UKHSA Porton on a variety of internal, campus and industry committees to contribute towards the development of future Porton Down site, via Science Hub programme, providing specialist knowledge in relation to:
- Site master planning, estates standards, UKHSA policy, sustainability, and operational costs
- Facilities design standards, building design, estates adjacencies
- Transport, ecology, environment, sustainability, energy supply and other utilities
- Facilities transition planning and implementation, issue resolution, risk mitigation and Facilities assurance on behalf of the HEEF
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.
Please see job description attached for full list of duties and competencies associated with the post.
Person specification
It is important through your application and Statement of Suitability of up to 1500 words that you give evidence and examples of proven experience of each of the essential criteria (for full details of all essential criteria please refer to the attached job description):
Essential
- Educated to degree level in relevant subject or equivalent level qualification or significant experience of working at a similar level in specialist area.
- Significant successful facilities management experience in a demanding environment, including design and operations of facilities, and experience at senior management level.
- Significant knowledge of estates, facilities and building management systems, their implementation and management, e.g., CAFM such as Planet, Maximo
- Emergency Planning experience.
- Specialist knowledge of laboratory design (inc. sustainability), operation and management.
- Previously responsible for a budget, involved in budget setting and working knowledge of financial processes.
Desirable
- Full membership of appropriate Professional Body e.g., CMI, CIBSE, IWFM.
- Post-graduate degree in Management Studies or equivalent.
- Facilities management experience of a high containment, science-based organisation.
- Knowledge of current and future UK and International Estates Standards, carbon standards and environmental schemes and sustainability targets.
Please ensure that your statement of suitability does not contain any personal identifiers such as Name, Gender, Location, Marital Status, Sexual Orientation or Religion. UKHSA operates a fair and open recruitment policy.
Benefits
Alongside your salary of £51,824, UK Health Security Agency contributes £13,992 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
Things you need to know
Selection process details
STAGE 1 - APPLICATION & SIFT:
You will be required to complete an application form. This will be assessed in line with the full list of essential criteria as detailed in the attached job description – please do provide evidence of how you meet this.
If you are successful at this stage, you will progress to an interview.
STAGE 2 – INTERVIEW
This competition will involve an interview in person.
As part of the process, candidates will be invited to interview which will involve an in-depth discussion of your previous experience and professional competence in relation to the criteria set out in the Person Specification. Candidates will also be asked to participate in a session where they will be required to prepare and deliver a 5-minute presentation to the panel. This will be followed by a question-and-answer segment. The presentation will be designed to assess each candidate’s experience in line with the requirements of the role. Full details will be provided prior to the interview.
Your Statement of Suitability should outline your skills, experience, and achievements, providing evidence of your suitability for the role, with reference to the essential criteria (outlined in the person specification section).
You will also be asked to provide information within the ‘Employer/ Activity history’ section of the application form. This is equivalent to the information you would provide on a CV, setting out your career history.
The Success Profiles framework will be used to assess and recruit the most suitable candidate. The following behaviours and strengths will be used at the interview:
Behaviours:
- Changing and Improving
- Seeing the Big Picture
- Communicating and Influencing
- Managing a Quality Service
Strengths:
- Adaptable,
- Improver,
- Analytical,
- Precise,
- Organiser,
- Team player,
- Relationship builder,
- Responsible,
- Disciplined,
- Collaborative
Expected Timeline:
Advert close: 23:55hrs on 17th March 2024 – unfortunately, late applications will not be considered. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Shortlist: 22nd March 2024
Interviews: w/c 1st April 2024
Please note these dates could be subject to change.
Eligibility Criteria
Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants)
Nationality requirements
Appointments to roles within UKHSA will be made in accordance with the Civil Service nationality rules. These can be found at https://www.gov.uk/government/publications/nationality-rules This job is broadly open to the following groups:
- UK nationals
- Nationals of Commonwealth countries who have the right to work in the UK
- Nationals of the Republic of Ireland
- Nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS)
- Relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- Relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- Certain family members of the relevant EU, EEA, Swiss or Turkish nationals
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's Recruitment Principles.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment.
Security clearance level requirement
Successful candidates must pass a disclosure and barring security check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Basic Personnel Security Standard. People working with government assets must complete Basic Personnel Security Standard checks.
For posts on UKHSA Civil Service terms and conditions, new entrants to the Civil Service are expected to start on the minimum of the pay band. For existing Civil Servants and roles advertised across government, the rules of transfer apply, i.e., level transfers move on current salary or the pay range minimum, transfers on promotion move to new pay range minimum or receive a 10% increase. Either case is determined by whichever is the highest.
Please Note
This role is to be appointed under Civil Service Terms & Conditions. Full details on the T&C’s are found https://www.ukhsa.reed.com/
Are you already a civil servant, or employed by a Civil Service Commission accredited public body? Please state home department on your application form.
Do you meet the nationality requirements for this post? https://www.ukhsa.reed.com/
Complaint process:
The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission's Recruitment Principles. If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact UKHSA Public Accountability Unit via email: Complaints1@ukhsa.gov.uk. If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website.
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.