About the job

Job summary

The Equipment Manager plays a pivotal role in ensuring the efficient management and control of all equipment within UKHSA, excluding IT-related items. This encompasses a wide range of responsibilities, from overseeing laboratory and process equipment acquisition to maintaining equipment throughout its entire lifecycle.

The Estates, Engineering and Facilities (EEF) Department is responsible for the engineering function comprising maintenance, validation, and calibration of assets, as well as repairs and capital work. Adopting the guiding principles of engineering excellence, EEF strive to contain and control risks associated with assets, infrastructure, and critical equipment on the estate. 

Key Responsibilities:

• Adherence to Engineering Policy and Compliance.
• Uphold UKHSA’s engineering policies and standards.
• Ensure compliance with relevant regulations and guidelines.
• Technical Coordination and Support:
  • Collaborate with technical and administrative teams.
  • Manage installation, repair, and preventative maintenance activities.
  • Facilitate equipment upgrades as needed.
• Strategic Decision-Making:
  • Provide valuable input to strategic decisions related to engineering equipment.
  • Align equipment functions with broader UKHSA projects and developments.
• Policy Implementation and Maintenance:
  • Oversee the development and implementation of equipment-related policies and procedures.
  • Ensure alignment with UKHSA policies.
• Continuous Improvement:
  • Analyse current equipment performance levels.
  • Strategically enhance existing equipment through extensive repairs and upgrades.

Qualifications and Skills:

• Degree in Engineering or a related field (or equivalent experience).
• Equipment procurement experience
• Strong communication skills to engage with stakeholders at all levels.

If you’re passionate about optimising equipment performance and contributing to the UKHSA’s mission, we encourage you to apply.

Location

Based at UKHSA Porton Down – due to the nature of the post, you will be expected to be based on-site on a full-time basis.

*Please be aware that this role can only be worked from within the UK and not overseas. Relocation expenses are not available.* 

 Working Pattern – Full Time

Job description

The job holder will be required to carry out the following responsibilities, activities, and duties:

• To exchange specialist information with suppliers to assure equipment is fit for purpose, provides best value and is available to meet business needs
• To manage the process of securing approvals for the expenditure, liaise with procurement to ensure orders are placed in a timely manner and monitor manufacture and delivery time periods with which to keep CEPRs Users advised of order progress
• To liaise with Site Engineering to ensure services, environment and delivery needs are provided in a manner that will enable the equipment to operate in accordance with the installation needs and UKHSA engineering processes
• To evaluate quotations and produce an auditable schedule in evidence of adherence to UKHSA’s Standing Financial Instructions
• To liaise with the administrative function within the department for the placement of orders through the procurement system and the manage the process through authorisation, receipt, acceptance, and delivery to final location

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

Please see job description attached for full list of duties and competencies associated with the post.

Person specification

It is important through your application and Statement of Suitability of 1000 words that you give evidence and examples of proven experience of each of the essential criteria (for full details of all essential criteria please refer to the attached job description):

 Essential

• Relevant experience in a similar supervisory/support role
• Equipment procurement experience
• Ability to obtain and process quotes and tender documents for equipment maintenance
• Ability to deal with cross-functional sensitive issues

 Desirable

• Provide input to revenue and capital budgets formulation
• Proven ability to lead and motivate teams
• Knowledge of project management principles, techniques, and Microsoft Project
• Completion of related in-house and external training courses i.e. H&S, Environmental, Facilities Management
• Must be proficient in the management of internal policies and procedures

 Please ensure that your statement of suitability does not contain any personal identifiers such as Name, Gender, Location, Marital Status, Sexual Orientation or Religion. The UKHSA operates a fair and open recruitment policy.

Benefits

Alongside your salary of £30,473, UK Health Security Agency contributes £8,227 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

STAGE 1 - APPLICATION & SIFT: 

You will be required to complete an application form. This will be assessed in line with the full list of essential criteria as detailed in the attached job description – please do provide evidence of how you meet this. 

If you are successful at this stage, you will progress to an interview.

STAGE 2 – INTERVIEW 

This competition will involve an in-person interview 

As part of the process, candidates will be invited to interview which will involve an in-depth discussion of your previous experience and professional competence in relation to the criteria set out in the Person Specification.   

Your Statement of Suitability should outline your skills, experience, and achievements, providing evidence of your suitability for the role, with reference to the essential criteria (outlined in the person specification section).

You will also be asked to provide information within the ‘Employer/ Activity history’ section of the application form. This is equivalent to the information you would provide on a CV, setting out your career history.

The Success Profiles framework will be used to assess and recruit the most suitable candidate.  The following behaviours will be used at the interview:

• Working Together
• Seeing the Bigger Picture
• Communicating and Influencing
• Making Effective Decisions
• Managing a Quality Service

 

Expected Timeline:

Advert close: 23:55hrs on 28th July 2024 – unfortunately, late applications will not be considered. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Please note these dates could be subject to change. 

 

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.