About the job

Job summary

The Ministry of Defence employs over 50,000 Civil Servants. Within that, the Army Top Level Budget (TLB) employs around 7,000 MOD Civil Servants located at over 300 locations. Ours is a diverse workforce, with roles ranging from trainers, human resources, teachers, and psychologists to storekeepers, financiers, project and programme managers, and policy secretariat staff. There are many different functions and professions delivering key outputs for the Army.

This role is a Full Time role (37 Hrs a week). Flexible working is available.

The SO3 Office Manager will act as Branch Information Support Officer (ISO), responsible to the Branch COS and AH for the delivery of Information Management and exploitation (IM/IX) within CM Gen Staff. Review new and emerging technologies for their suitability of use by CM Gen Staff. Responsible for the management of the Branch SiHub which delivers daily admin support to CM Gen Staff. Responsible to Branch COS and AH for the delivery of the CM Gen Staff communication strategy, managing both internal and external content, developing new communication platforms as they become available and advising on their use. The individual is also responsible for delivering Board Domestics and IT support for each No.2 Board. 

Training will be provided on all systems used and a mandatory Pre Employment. Training will be expected to be done within 6 months in post.

Job description

What sets this opportunity apart is the unique blend of working as a Civil Servant within Kentigern House alongside military colleagues. This combination offers a dynamic and challenging work environment where you can showcase your skills and challenge in an elite organisation. Your contributions will directly impact the security and success of our establishment.

We are committed to encouraging an inclusive and collaborative workplace. We value diversity and believe that it plays a crucial role in driving innovation and creativity. We rigorously adhere to equal opportunity employment practices and provide reasonable accommodations/adjustments to qualified individuals. We are dedicated to ensuring that everyone has an equal opportunity to succeed and thrive in our organisation.

We are passionate about Smarter Working and believe that a combination of flexible working practices, digital technology and modern workspaces will give you the opportunity to enjoy a healthy work-life balance, while ensuing you deliver your outcomes effectively and efficiently – we expect you to know where to be to have the most impact, balancing your individual needs with that of your team and the organisation.  However, recognising the benefits of face to face working, especially for new joiners, there is an expectation that you would be in the office at least 60% of the time (3 days a week).

If you are a highly motivated individual with a proven track record in security management, we want to hear from you! Join us and together, we will resolve and efficiently implement the best security practices to protect our establishment.

Person specification

Confirmed experience in IT, preferably in a similar organization.

Proficiency in IT practices and regulations.

Excellent communication and social skills.

Ability to handle sensitive and confidential information with utmost discretion.

Outstanding problem-solving and decision-making abilities.

Proficient in using security-related software and systems.

Clearly demonstrate an ability to work to multiple leads.

Benefits

Alongside your salary of £28,300, Ministry of Defence contributes £7,641 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.

For your application, you will be asked to produce a Personal Statement (maximum 500 words) based on the essential criteria of the role.

At sift and Interview, you will be assessed against the following Success Profiles Behaviours:

• Seeing the Big Picture
• Changing and Improving
• Making Effective Decisions
• Leadership

In the event of a high volume of applications, we will sift on the lead behaviour Seeing the Big Picture and the Personal Statement.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.

The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.