About the job

Job summary

The Civil Service embraces equality, diversity, and inclusion. At HSE, your personal qualities are as important as your professional experience. We welcome applications from all backgrounds and all walks of life. Our approach is to recruit “on merit on the basis of fair and open competition”, in line with the Civil Service Commission’s Recruitment Principles. As such, our thorough selection process ensures that you and every other candidate receive equal and fair treatment.

Energy Division numbers around 180 staff and regulates the UK's Major Hazard energy and extractive industries both onshore and offshore. Within Energy Division we are placing much focus on improving our operational delivery. This includes ensuring we have the correct resources and materials in place to enable frontline staff to deliver impactful work in the sectors we regulate.

We are seeking to recruit an Divisional Support Team Business Manager to support us in delivering this work. They will report to the Head of the DST team and their work will link in with business improvement work already being carried out by others within the same Unit. The role will also have line management responsibility for a small team of support staff. The role will involve some exploratory work to establish the current picture in relation to operational delivery and then work with others in ED 1 to establish delivery frameworks and resources to improve the work we do. You will have work stream management responsibilities to help and support staff working in the Division, and work with the Divisional Management Team and other senior leaders within HSE to ensure operational business needs and priorities are met across the Division.

This is a key role in facilitating management of the Division, particularly during a time of change. You will be required to work across different Units and Sectors, take responsibility for the work and drive it forwards personally and with your team. This is an exciting, varied and challenging role with opportunity to help shape our future working within a supportive team. You’ll provide strong leadership to a team of administrators that provide support to the Senior Leadership Team and the wider Division.

Job description

Overall purpose and responsibilities:

The post holder will work as part of the broader Divisional Support Team, supporting Energy Division, to improve Operational Delivery. The role is a mixture of management and self-tasking activities, and does include line management of one Band 5 and two Band 6 colleagues in the DST including:

• The Executive Assistant to the ED Director.
• Two Band 6 Administrative colleagues providing performance monitoring support and other general support functions in the Division, including reporting tools and dashboards.

Main Duties:

• Be accountable for the governance and maintenance of Energy Division’s SharePoint, ensuring the content is fit for purpose.
• Managing the training planning process and delivery, events management and support to the Head of Division and Senior Leadership Team.
• Support and manage Divisional communications.
• Support Divisional assurance processes.
• Contribute and support the Division in delivering business improvement activities
• Input into Divisional annual planning processes and an ability to engage with ED staff.

There will be an occasional need to travel between Energy Division Offices, with some overnight stays. Candidates may need to attend our Bootle office on a Monthly basis.

Training Provided:

On the job training will be provided to the successful candidate to help them understand the work and people in the Division. Further ongoing development will be identified and tailored to the successful candidate and included in the annual Divisional Training Planning process.

At HSE, we are proud to be able to offer our people the opportunity to work in a hybrid way which combines working from home and the office. This is a voluntary, non-contractual arrangement and your allocated office will be your contractual place of work. There will be a requirement to travel to the office for various activities e.g., collaborative working, supporting and training colleagues. If hybrid working is suitable for you and your role, the arrangements will be determined primarily by business need, but personal circumstances and other relevant circumstances will also be taken into account. Therefore, we would encourage candidates to consider if the commute from home to the office is a feasible distance to travel before making an application. Please note that if you are successful, hybrid working will be discussed prior to taking up the post.

Part time working hours are available for this role. We can accept part time applicants who can commit to working a minimum of 30 hours per week.

Person specification

The successful candidate will need to be a confident change agent, collaborative in approach and be able to quickly develop constructive networks across the Division with colleagues from a range of job bands, technical and functional roles.

Essential Skills and Criteria:

• Effective interpersonal and stakeholder management skills to work collaboratively to deliver constructive and positive working relationships. 
• Ability to work flexibly and with own initiative in an ever-changing environment.
• Planning, prioritisation, problem solving, and time-management skills, with the ability to work under pressure to meet key deliverables and review and enhance working processes.
• Ability to communicate effectively internal and external stakeholders and provide clear and robust advice and guidance to Senior Leadership Team and colleagues.
• Ability to lead and manage people to deliver business priorities.
• Ability to develop and implement change within the service.
• Good working knowledge and application of Microsoft Office.

Experience:

• Prior experience of direct line management, or the ability to demonstrate managing people to deliver tasks;
• Ability to manage multiple projects at pace;

Benefits

Alongside your salary of £32,802, Health and Safety Executive contributes £8,856 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Application information 

As part of your application, you will be invited to complete a CV, a personal statement of up to 500 words which demonstrates how you meet the essential skills and criteria of the job advert, and 250 words demonstrating how you meet the lead behaviour 'Communicating and Influencing'.

Please note that you will not be assessed on your CV at sift, this will be used for information purposes only.

Application Guidance

Please access the following link for guidance on how to apply and how to complete a personal statement https://www.civil-service-careers.gov.uk/how-to-apply/

Sift information

At Sift you will be assessed on your personal statement and 250 word write up on the lead behaviour 'Communicating and Influencing.' The Sift will take place date/week commencing Monday 25th March 2024

In the event of a high number of applications that pass the interview standard at sift, we will assess on the lead behavior 'Communicating and Influencing.'

Interview information

At interview, you will be assessed against the behaviors detailed within the job advert. 

Interviews will take place week commencing Monday 8th April 2024.

Further Information

Please note that a Reserve List will be held for the period of up to 12 months.

If you are successful at sift, you will be assessed at interview against your experience and the three behaviours detailed in the advert.

AI Tools & Platforms

During the application process candidates are allowed to utilise AI (artificial intelligence) platforms and Tools to support them in writing their Behaviours, CV’s and Personal Statements. However, all information submitted must be factually accurate. This includes presenting the ideas and experience of others, or those generated by artificial intelligence, as your own. All presented information will be assessed at the Interview Stage.

Sponsorship

This role is not open to application from those who will require sponsorship under the points based system. Should you apply for this role and require sponsorship your application will be rejected, and any provisional offers of employment will be withdrawn.

It is the candidate’s responsibility to ensure they are aware of the terms and conditions they will adopt should they be successful in their application.

For a summary of HSE terms and conditions as part of Civil Service Reform, please see the attached document.

Any move to HSE from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at here

HSE is proud to be a part of the Disability Confidence Scheme (DCS). As a Disability Confident employer, we positively welcome applications from disabled people. We are committed to making workplace adjustments to ensure anyone can participate in the recruitment and selection process.

We offer a guaranteed interview scheme for all disabled applicants who provide evidence of meeting the minimum requirements necessary for the post. If, during the application or interview process, you require any assistance due to a disability or a medical condition, please contact us at the email address below to discuss how we can support you.

If successful in securing your role, HSE can provide suitable workplace adjustments to support you throughout your career with HSE.

If you have a disability and you need an application form in an alternative format or you would like to know more about our recruitment process, please contact: hr.resourcing-team@hse.gov.uk 

Please note, if you are a current civil servant and you are currently undergoing any of the following formal actions your application will not be progressed any further; Formal discipline action, any formal action regarding attendance, poor performance or any restriction of duties as a result of disciplinary action.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.