About the job

Job summary

DE&S Deca is a specialist part of Defence Equipment & Support (DE&S) tasked with supporting a vast range of Defence avionics, electronics and components to provide high-quality, cost effective support to the UK Armed Forces. We have a rich heritage as the MOD’s in house repair, maintenance, overhaul and upgrade  service provider by offering innovative solutions to guarantee best value for Defence.

To ensure all auditable paperwork is accounted for in accordance with MoD guidelines as laid down in the Defence Logistics Framework (DLF) and actioning all Discrepancy Reports (DRs) making sure they are logged and actioned to a satisfactory outcome.

Being mindful of the scrutiny on Public Sector pay and in accordance with Civil Service Terms and Conditions, salary on appointment is normally at the minimum point of the salary range and this should therefore be the expectation. Existing Civil Servants will be appointed in line with the normal Civil Service pay rules.

This role is not open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected. 

Job description

The successful candidate will hasten external customers and use the internal ERP (Enterprise Resource Planning) system, as well as logistics systems.

Responsibilities of the role include the following:

• Adhere to Health and Safety legislation and any internal Policy covering the same to ensure safe working.
• Maintain the quality requirements as identified by the Business in relation to activities carried out.
• Undertake mandatory training to enable continuation of duties.
• Raise discrepancy reports for overdue incoming consignments using approved MoD paperwork and update the site register.
• Liaise with external customers and units and carry out investigations using the appropriate supply databases to enable satisfactory closure of the discrepancy.
• Maintain the MoD Forms F640 / F650 register with details of all customer receipts that involve payment by Defence Bills in Manchester.
• Hasten all outstanding receipt and issue paperwork from external and internal customers.
• Sign and return MoD  paperwork to allow customers to claim payment for provided goods from Defence Bills.
• File and maintain all supply chain auditable paperwork within stated timescales.
• Management of customer orders, demand errors log and demand validation, including amending, cancelling and action sales orders requests.
• Review outstanding sales orders and pass queries to appropriate DE&S Deca teams. 

Person specification

Essential Criteria:

• Computer literate including working knowledge of Microsoft Office.
• Basic secondary education.
• An ability to liaise with internal and external customers.

Benefits

Alongside your salary of £23,500, DE&S Deca contributes £6,345 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

At application you will need to provide a CV and personal statement of up to 500 words clearly evidencing against all essential criteria, as well as your overall suitability for the role. 

At interview you will need to provide specific competency examples against the following behaviours:

• Communicating and Influencing 
• Making Effective Decisions
• Managing a Quality Service
• Working Together

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.