About the job

Job summary

The Defence Infrastructure Organisation (DIO) is the estate expert for 
defence. We support the armed forces to enable military capability by 
planning, building, maintaining, and servicing infrastructure. We 
enable defence people to live, work, train and deploy at home and 
overseas. Our vision is to equip defence with a significantly smaller, 
more efficient, better quality estate!
This role is based within the Corporate Communications Directorate. 
This is a hugely exciting opportunity for an organised and driven 
individual to join a highly regarded Board Secretariat team. The role 
will have specific responsibility for providing secretariat support for the 
Chief Executive and the Senior Executive team. It will also involve the 
coordination of activities to support the weekly ExCo meetings. The role has 
responsibility for ensuring the team conform with all agreed DIO 
processes and operating procedures, ensuring DIO 
Boards/Committees are managed and delivered under common 
arrangements providing continuity, control, and support in the 
management of Board and Committee business.
This role provides a solid foundation for long-term career progression. It 
gives visibility of wider organisational objectives and provides an 
opportunity to deliver timely and quality results with focus and drive. It 
will also encourage and support the delivery of objectives with 
professional excellence, expertise, and efficiency, taking account of 
diverse customer needs. The opportunity also offers the chance to 
form effective partnerships and relationships with people both 
internally and externally, from a range of diverse backgrounds,
sharing information, resources, and support.

This position is advertised at 37 hours per week full time hours.  However we are open to flexible working which can be discussed at interview.

Job description

Board/Committee Management
• Carry out the role of Secretary to the DIO ExCo, providing full 
support including proactively facilitating the management and 
maintenance of the forward agenda; preparation of monthly agendas; 
ensure a coordinated and coherent programme of meetings; drafting 
accurate and concise minutes; maintaining and updating the action 
log; proactively handling the submission of papers; and producing the 
packs for each meeting. Also responsible for the distribution of Out of 
Committee papers process for the ExCo.
• Provide secretariat support to the DIO Board and other Committees 
as required.
• Ensure the effective communication and continuous improvement of 
Secretariat timetable, processes and outputs and maintain and review 
the ExCo Terms of Reference to ensure they remain fit for purpose on 
an annual basis.
• Help coordinate and prepare the annual assurance requirement to 
look at the Committee’s effectiveness and undertake other secretariat 
duties as the need arises for other DIO Committees and Boards.

DIO Governance Framework- Ensure our Committees and Boards align with best practice around Governance and ensure this is reflected in the DIO Framework.

Person specification

Organisation and communication skills are key to this role, as well as 
working with a clear focus on ensuring the service provided meets 
needs and standards. Previous experience in supporting Senior 
Executives and Management Boards would be desirable.

Some travel to other UK locations may be required.

Benefits

Alongside your salary of £35,290, Ministry of Defence contributes £9,528 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Behaviours

We'll assess you against these Behaviours during the interview process:

• Leadership
• Communicating and Influencing
• Delivering at Pace
• Managing a Quality Service

We only ask for evidence of these behaviours on your application 
form:
• Leadership
• Communicating and Influencing

Experience:

• CV - Job History and Previous Skills & Experience

Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.

The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.