About the job

Job summary

Do you want to work for the Defence Infrastructure Organisation (DIO) and care for the Defence Estate? DIO is part of the Ministry of Defence (MOD). DIO enables Defence to live, work, train and deploy, all with sustainability in mind. We play a vital role in supporting defence, providing the armed forces and their families with a fit-for-purpose estate that includes accommodation. As part of MOD, we are responsible for all acquisition, disposal, allocation of assets, construction, and maintenance of estate infrastructure in the UK and abroad. Our people share the common goal of supporting our armed forces through management of the military estate. We employ approximately 4,900 staff from a truly diverse range of professions including head office functions and specialisms such as surveyors, town planners, airfield pavement experts, foresters, and construction engineers. We work across the world, in Germany, Cyprus and the Falkland Islands, Norway, Poland, Kenya, Belize, Nepal and Oman.

This position is advertised at 37 hours per week not inclusive of meal breaks.

Job description

The Regional Delivery Accommodation (RDA) Admin Officer Regional Data Support is accountable for ensuring their team adhere and conform with all agreed DIO TLB processes and operating procedures, and particularly those which are detailed under the key infrastructure process.

Due to the role and responsibilities of the position, only full-time with flexible working is offered.

 

Job Description

Who are we looking for?

Duties required of the Regional Data Support officer will include but are not limited to:

Leadership and Management of Regional Delivery Accommodation
• Support team in delivering departmental goals
• Promote strong working relationships within internal and external teams

Data Support
• Responsible for monitoring, verifying and reporting contract deliverables
• Provide trend analysis and report risks
• Responsible for prompt distribution of assurance monitoring tasks to the team
• Co-ordinate, collate and present data required by team

Administrative Support
• Support Area Housing Manager and team in providing an effective and efficient delivery of support services
• Provide administrative support to regional staff
• Manage the region’s fleet vehicles in accordance with current departmental policy guidelines and instructions

Meetings and Travel Management
• Arrange meetings, venues and travel across the region, ensuring all bookings meet value for money policy
• Manage meeting arrangements as required

Travel Requirements

Travel is not part of the role but occasional travel to sites within different sites and occasional overnight stays may be required. A Full UK Driving Licence would be desirable.

About our Team

DIO Regional Delivery Accommodation (RDA) is responsible for providing Service Family Accommodation (SFA) in the UK. This includes the management of circa 50,000 properties. Providing a comprehensive repair and maintenance service together with major upgrades and other improvement works and managing the allocation of SFA to Service Personnel.

Person specification

It would be desirable for the successful candidate to have strong IT skills and a knowledge of Microsoft Office

Good communication skills with the ability to communicate using various methods

The ability to manage workloads and meet agreed deadlines

Benefits

Alongside your salary of £24,040, Ministry of Defence contributes £6,490 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours.

Please ensure that at the application and interview stages of the campaign you review the Success Profiles Framework to assist you in the demonstration of your skills and experience.

Your suitability for the role will be assessed using the Success Profile elements that have been chosen for this campaign.  Each element will be scored accordingly, and the successful candidate will be appointed on merit.

At application you will be assessed against the following behaviour:

• Leadership

At interview you will be assessed against the following behaviours:

• Working Together
• Delivering at pace

We want to offer opportunities to all who are successful at interview for our roles, but this isn’t always possible, so we do hold candidates on an active reserve list for 12 months.

Interviews will be conducted via face to face in Rosyth.

A minimum of 2 full working days’ notice will be provided for interviews.  We endeavour to stick to these dates, but these are subject to change around business needs. 

For help and support with your application check out our Civil Service Careers Homepage https://www.civil-service-careers.gov.uk/  and also working for DIO https://www.gov.uk/government/organisations/defence-infrastructure-organisation/about/recruitment  

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.

The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.