About the job

Job summary

This is a Nationally based role

Job description

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Digital Workforce Manager

Location: National*

Closing Date: 12 February 2024

Interviews: From 21 February 2024

Grade: SEO

(MoJ candidates who are on a specialist grade, will be able to retain this grade on lateral transfer)

Salary: London: £45,824 - £50,039; National: £39,868 - £43,535

Working pattern: full-time, part-time, flexible working

Contract Type: 12 month Fixed Term Contract

Vacancy number: 83823

*We offer a hybrid working model, allowing for a balance between remote work and time spent in your local office. Office locations can be found ON THIS MAP

The Role

We’re recruiting for a Digital Workforce Manager here at Justice Digital, to be part of our warm and collaborative Strategy & Operations team.

When our managers want to recruit great people for their team, working on some of the largest technology programmes in the Civil Service, they will come to you looking for expert advice, solutions and guidance. You will enjoy partnering and crafting relationships and will be someone who takes pride in providing a slick, great hiring experience.

As a Digital Workforce Manager, you will belong to a warm and welcoming team that works at pace, collaborating and contributing to a range of exciting change projects and sit as part of our broader Strategy & Operations team. We are responsible for enabling our colleagues to get on with delivery by instilling a culture of accountability, value for money and commerciality across Justice Digital and we want to make it a great place to work.

To help picture your life at MoJ Justice Digital please take a look at our blog and our Digital and Technology strategy 2025

Key Responsibilities:

Workforce Planning:

• Working with SMT, HoPs/Leads & Managers at all levels across Justice Digital to support them in determining their people needs, both “the who and the when”.
• Collaborate with these partners, and with the Recruitment Team, to plan, monitor and deliver hiring objectives within agreed timeframes, proactively identifying and managing risks.
• Manage and support the end-to-end cycle of annual workforce planning from collection during annual budget planning to tracking and governance throughout the plan year, including headcount to support business objectives.
• Work with SMT and Finance to forecast workforce growth, establish targets and provide monthly reports on progress and risk.
• Develop and implement wider workforce planning and demand forecasting processes in partnership with SMT, HoPs/Leads, Managers, Budget/Finance teams and recruiters.
• Provide relevant tools and processes, and partner with the Recruitment Team, to drive strategic recruitment that delivers the right people at the right time, and at the right cost

Business Cases:

• Manage the business case approvals process, including the tracking and reporting of conditions and outcomes, ensuring a quality service that requires minimal input from Managers.
• Continued development of the Business Case Writing process, involving ownership for writing contractor business cases across Justice Digital.
• Develop streamlined processes and take advantage of available automation to continue maximising efficiencies within the Business Case Writing Process.

Reporting:

• Effectively use reporting tools and dashboards to support business decision-making and provide ad-hoc analytics to SMTs, HoPs/Leads and Managers.
• Develop and produce a range of regular reports that support the wider Recruitment & People Teams.
• Ownership and responsibility for People-related data across Justice Digital (Joiners, Movers, Leavers), ensuring necessary processes are in place to ensure consistency and build confidence.

If this feels like an exciting challenge, something you are enthusiastic about, and want to join our team please read on and apply!

Benefits

• 37 hours per week and flexible working options including working from home, working part-time, job sharing, or working compressed hours.
• We are committed to nurturing our staff and provide lots of training and development opportunities with learning platforms such as: Linux Academy, O’Reilly, Pluralsight, Microsoft Learning, Civil Service Learning, GDS Academy, etc.
• 10% dedicated time to learning and development with a budget of £1000 a year per person
• Generous civil service pension based on defined benefit scheme, with employer contributions of 26-30% depending on salary.
• 25 days leave (plus bank holidays) and 1 privilege day usually taken around the Kings’ birthday. 5 additional days of leave once you have reached 5 years of service.
• Compassionate maternity, adoption, and shared parental leave policies, with up to 26 weeks leave at full pay, 13 weeks with partial pay, and 13 weeks further leave. And maternity support/paternity leave at full pay for 2 weeks, too!
• Wellbeing support including access to the Calm app.
• Nurturing professional and interpersonal networks including those for Carers & Childcare, Gender Equality, PROUD and SPIRIT
• Bike loans up to £2500 and secure bike parking (subject to availability and location)
• Season ticket loans, childcare vouchers and eye-care vouchers.
• 5 days volunteering paid leave.
• Free membership to BCS, the Chartered Institute for IT.
• Some offices may have a subsidised onsite Gym.

Person Specification

Essential

• Experience in workforce planning, recruitment/resourcing or similar people-related functions
• Experience managing large data sets and reporting to senior stakeholders

Willingness to be assessed against  the requirements for BPSS clearance

We welcome the unique contribution diverse applicants bring and do not discriminate based on culture, ethnicity, race, nationality or national origin, age, sex, gender identity or expression, religion or belief, disability status, sexual orientation, educational or social background or any other factor.

Our values are Purpose, Humanity Openness and Together. Find out more here about how we celebrate diversity and an inclusive culture in our workplace.

Terms & Conditions

Please review our Terms & Conditions which set out how we recruit and provide further information related to the role and salary arrangements.

If you have any questions, please feel free to contact recruitment@digital.justice.gov.uk

Person specification

Please refer to attached Job Description

Benefits

Alongside your salary of £39,868, Ministry of Justice contributes £10,804 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

How to Apply

Candidates must submit a CV and Cover Letter (c.750 words) which describes how you meet the requirements set out in the Person Specification above and essential Civil Service behaviours below.

In Justice Digital, we recruit using a combination of the Government Digital and Data Profession Capability and Success Profiles Frameworks. We will assess your Experience and the following Behaviours during the assessment process:

• Changing & Improving
• Communicating & Influencing
• Managing a Quality Service
• Seeing the Bigger Picture
• Working Together

A diverse panel will review your application against the Person Specification above.

Successful candidates who meet the required standard will then be invited to a 1-hour panel interview held via video conference.

Should we receive a high volume of applications, a pre-sift based on your experience in workforce planning, recruitment/resourcing or similar people-related functions will be conducted before the sift.

Should you be unsuccessful in the role that you have applied for but demonstrate the capability for a role at a lower level, we reserve the right to discuss this opportunity with you and offer you the position without needing a further application.

A reserve list may be held for up to 12 months, from which further appointments may be made.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.