About the job

Job summary

Digital Records Manager
£33,480- £39.611 plus £1750 location allowance and excellent benefits 
Full time based at Hanslope Park near Milton Keynes
Free shuttle bus available between central Milton Keynes and Hanslope Park

You’re flexible and adaptable with a positive attitude and experience of managing records and information. You’re ambitious and now you want to move on to a new challenge with an influential and important organisation. Here at FCDO Services we’ve got a unique opportunity for you, one that will see you using all your knowledge of the Public Record, Data Protection and Freedom of Information Acts in an important role with a growing team.

At FCDO Services, we protect the UK’s interests at home and overseas. We design and construct secure government buildings, courier diplomatic packages worldwide, safeguard government tech, and a whole lot more. Our work is as varied and vital as it gets, but we never lose sight of our people. Their skills, aspirations and growth mean as much as the global mission we're on. In our world, it all matters. 

The Digital Sensitivity Review service we’ve developed enables the UK’s Government departments to meet the requirements of Public Records legislation by selecting, reviewing and transferring records consistently and securely for permanent preservation at The National Archives. The growth in digital records means the team are embracing the use of AI and other advanced technologies to tackle the complex challenges we face. The work is vital and protects the UK’s relations with other countries, as well as our defence interests, the intelligence services, and the personal data of individuals, all within a legal framework. Now we’re looking for a team-focused digital records manager to join them.

Join the team that transfers records to the National Archives.

Job description

In this role, you’ll be a key member of a team that enables UK Government departments to select, review and transfer records consistently and securely for permanent preservation at the National Archives. Managing multiple work streams and a large review team, you’ll work closely with our government customers and external IT partners as you process digital records in preparation for their transfer to the archive. Your colleagues will include policy officers with experience of historical world events, operations specialists responsible for preparing the information for review, and a technology team which develops and supports the cutting-edge software applications. 

Collaborate with senior colleagues throughout Government

You’ll have a range of additional responsibilities – these include engaging with government customers to manage the Digital Records process and ensuring that retention, referral and redaction policies are in place for all review services. You’ll be expected to liaise with stakeholders in Government Departments and the National Archives, collaborate with senior colleagues throughout our organisation and engage with our technology collaboration partner to inform the development and design of our digital capabilities. We’ll also expect you to attend cross-government forums and meetings with members of the information assurance community.

Use all your management skills as we defend the UK’s national security interests

With strong governance, resource, risk, records and line management skills, you’ll be capable of analysing, interrogating and evaluating data, and have well developed experience of working in service delivery. A collaborative and motivating team manager with excellent customer, stakeholder and supplier service skills, you’ll be capable of working to tight deadlines in a fast-paced environment. Advanced knowledge of MS Excel, Word and Teams would be desirable, as would experience of using a bespoke document management system and dealing with subject access requests. In addition, Practitioner CSEG KIM Accreditations would be a bonus.

Grow your career with full support

Working with us you’ll help keep people, information, and assets safe around the world. It’s a role you can feel proud of; and we aim to make every part of your career just as rewarding. That’s why when you join us, expect to receive a competitive salary, generous holiday entitlement and a Civil Service Pension. Along with this, you’ll also have access to training and other development opportunities to help grow your career with us. Our offices have an on-site gym, nursery, café, and restaurant, and we offer interest-free loans on season tickets and bikes to help you get there. It's a great set of benefits made to support all you do, and all you need.

If you’re successful with your application you’ll need to achieve Developed Vetting security clearance. This process can take some time, but the end result – an exciting and fulfilling career with FCDO Services – means that it’s well worth the wait. If you want to find out more about vetting and what we can offer you, please visit fcdoservicescareers.co.uk 

Or you can start your application today at: FCOS Careers Current jobs (fcdoservicescareers.co.uk)

Closing date for applications is: Midnight of 28th May 2024

It takes a diverse team to protect a diverse world.

The vital work we do takes an incredible community of colleagues with different skills, backgrounds, cultures and identities. We support every individual, so that you always know you’re welcome and valued. It’s what makes us a Disability Confident employer. And why we’re recognised as a ‘Carer Confident’ workplace. And it’s how you know you’re joining an inspiring, inclusive organisation.

Person specification

Essential  •    Must hold or be eligible for DV security clearance •    Knowledge of the Public Records Act, Data Protection Act/GDPR and the Freedom of Information (FOI) Act, probably gained through previous employment in this area of work •    Records and Information Management qualification or experience •    Experience in a service delivery area  •       Must hold or be eligible for DV security clearance •       Knowledge of the Public Records Act, Data Protection Act/GDPR and the Freedom of Information (FOI) Act, probably gained through previous employment in this area of work •       Records and Information Management qualification or experience •       Experience in a service delivery area

Benefits

Alongside your salary of £33,480, FCDO Services contributes £1,240 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Strengths.

Shortlisting will be conducted against the Job Specific Skills, Knowledge & Experience outlined in the Role Profile.

Interviews will be conducted using a mixture of Behaviours and Job Specific questions, psychometric testing, presentation or job specific exercise.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is developed vetting (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

Open to UK nationals only.

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.