About the job

Job summary

Please refer to Job Description

Job description

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Job Profile

Reports to:    Jodie Oakley
Capability and Engagement Manager 
Location and terms of appointment:    102 Petty France
Permanent 
Grade    1 x Band D/EO
Salary     £27,223 to £32,760

Role Purpose  

Are you looking for a new challenge working at the heart of the justice system? We are looking for a motivated and collaborative individual to join Security and Information Group (SIG). As Diary Manager to the Director of SIG you will support the Director and her leadership team to deliver on our priorities and contribute to the effective running of the Directorate. You will be working in a fast-paced environment, balancing competing demands, and delivering challenging objectives. 
This is a challenging and fast-paced role that would be suited to an individual with outstanding organisational and interpersonal skills. The successful candidate will need the ability to manage multiple deadlines across a wide spectrum of work and a track record in building relationships quickly across key partners. You will provide diary, administrative and reporting support as well as helping with the day-to-day running of the Director’s office. You will also contribute to the wider Directorate encouraging continuous improvement and promoting ideas to improve ways of working.

Responsibilities include but are not limited to:

•    Provide first class day-to-day diary manager support to the Director. Effectively manage the Director’s inbox and correspondence; making decisions on prioritisation, tracking deadlines and responding on behalf of the Director. Act as the main point of contact and gate keeper for her diary, prepare day packs, briefings and create itineraries.
•    Keep abreast of the Director’s changing priorities when organising and agreeing their schedule; building and maintaining excellent working relationships with internal and external stakeholders, often at senior level. Maintain and develop good relationships and working contacts with ministerial and Perm Sec Private offices, DG offices, and MoJ Directors.
•    Support the Director in her role as a senior leader in Government Security Group including taking the lead on preparing for meetings boards and wider corporate responsibilities. Commission work on behalf of the Director in order to meet specified timescales and ensuring delivery on time and to the required quality standard.
•    Maintain a broad but thorough understanding of directorate business with a particular focus on corporate issues and governance arrangements.

Skills and experience

•    Very strong organisational skills and attention to detail, particularly in providing support at Director and DD level.
•    Excellent oral and written communication skills, including the ability to speak with authority when dealing with senior officials and leaders.
•    Tact and discretion, particularly in supporting the Director’s responsibilities in respect of sensitive issues and work.
•    Experience of working at pace, under pressure, and of taking decisions in a fast-moving environment.
•    A track record in building relationships quickly across key partners.
•    Ability to work effectively both independently and as part of a team.

Key behaviours required for the role include:

•    Delivering at pace
•    Working together
•    Communicating and Influencing
•    Managing a Quality Service

Person specification

Please refer to Job Description

Benefits

Alongside your salary of £27,223, Ministry of Justice contributes £7,377 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.