About the job

Job summary

This position is based nationally

Job description

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Diary Manager to the CTO

Location: National*

Closing Date: Midnight on the 27th Feb

Interviews: Expected from the 7th March

Grade: EO

(MoJ candidates who are on a specialist grade, will be able to retain this grade on lateral transfer)

Salary: London: £31,169 - £32,760 National: £27,223 - £28,613

Working pattern: Full-time, part-time & flexible working

Contract Type: Permanent

Vacancy number: 84440

*We offer a hybrid working model, allowing for a balance between remote work and time spent in your local office. Office locations can be found ON THIS MAP

The Role:

We’re recruiting for a Diary Manager here at Justice Digital, to be part of our warm and collaborative Chief Technology Officer’s team.

The Ministry of Justice Digital and Technology team is made up of around 1,300 digital and technology specialists, located throughout the UK with hubs in London, Sheffield, Birmingham and Glasgow. We support the 80,000 staff working within the Ministry of Justice (MoJ) who do important, even life-changing work, with citizens and legal professionals.

As a function, we provide digital services, technology and support for the digital transformation of prisons, probation and wider justice system through:

• Fixing the basics, providing modern and secure technology to users across the department.
• Making things more efficient by providing access to justice through simpler services such as applying for legal aid online
• Thinking about the whole system - working with colleagues across the justice system to design and deliver services that really work for those that use them
• Building diverse, inclusive and brilliant teams to reflect the users that we serve

To help picture your life at MoJ Justice Digital please take a look at our blog and our Digital and Technology strategy 2025

Key Responsibilities:

The Diary Manager will play a crucial role in supporting the smooth and effective running of the Director’s office. The Chief Technology Officer is the senior Civil Servant at Justice Digital who has responsibility for technology, data and security standards, products, governance and processes. Working in their office is fast-paced, exciting and dynamic.

You will get excellent exposure to many Senior Civil Servants and Ministers, and learn a lot about what it takes to run a busy and high-profile digital organisation.

We are a large but friendly organisation that values honesty, understanding and kindness. You will also have the opportunity to be part of a network of business support staff and will work very closely with other Director offices in this role.

The role of Diary Manager is crucial in positively building those relationships, by ensuring the Chief Technology Officer can use their time as efficiently as possible.

This is a varied role that requires a deep understanding of the Director’s aims and business objectives, excellent organisational skills and the ability to relentlessly prioritise.

You will:

• Support the Chief Technology Officer by managing their workload and priorities through comprehensive, prioritised diary management and calendar organisation.
• Schedule meetings and resolve conflicting demands to enable the Chief Technology Officer to deliver on their priority areas.
• Forward plan to ensure the Chief Technology Officer is well prepared and organised. 
• Where necessary, prepare briefings for the Chief Technology Officer for meetings and events.
• Prepare travel arrangements, accommodation and attendance at external events, including their potential visits to other office locations, external meetings or engagements.
• Book meeting rooms as required across the MoJ estate and externally. 
• Support the write up and action capturing by creating accurate minutes at some CTO led meetings.
• Helping to arrange some CTO events such as hackathons and project reviews.
• Maintain processes, systems and information/records.
• Building and maintaining a strong network across the function and the department.
• Work with the CTO business manager to coordinate activities and meetings to ensure alignment to the overall CTO delivery plan

If this feels like an exciting challenge, something you are enthusiastic about, and want to join our team please read on and apply!

Benefits:

• 37 hours per week and flexible working options including working from home, working part-time, job sharing, or working compressed hours.
• We are committed to nurturing our staff and provide lots of training and development opportunities with learning platforms such as: Linux Academy, O’Reilly, Pluralsight, Microsoft Learning, Civil Service Learning, GDS Academy, etc.
• 10% dedicated time to learning and development with a budget of £1000 a year per person
• Generous civil service pension based on defined benefit scheme, with employer contributions of 26-30% depending on salary.
• 25 days leave (plus bank holidays) and 1 privilege day usually taken around the Kings’ birthday. 5 additional days of leave once you have reached 5 years of service.
• Compassionate maternity, adoption, and shared parental leave policies, with up to 26 weeks leave at full pay, 13 weeks with partial pay, and 13 weeks further leave. And maternity support/paternity leave at full pay for 2 weeks, too!
• Wellbeing support including access to the Calm app. 
• Nurturing professional and interpersonal networks including those for Carers & Childcare, Gender Equality, PROUD and SPIRIT
• Bike loans up to £2500 and secure bike parking (subject to availability and location)
• Season ticket loans, childcare vouchers and eye-care vouchers.
• 5 days volunteering paid leave.
• Free membership to BCS, the Chartered Institute for IT.
• Some offices may have a subsidised onsite Gym.

Person Specification:

Essential:

• Diary management in a busy, pressured and complex environment.
• Quickly building a sound, high level knowledge of a function or organisation.
• Managing a wide range of issues with diplomacy and discretion.
• Strong communication skills, both written and verbal.
• Organising and prioritising work in an environment with high levels of change.
• Proactive and efficient with the ability to deliver at pace.
• Building relationships easily with people at different levels of an organisation.

Willingness to be assessed against the requirements for BPSS clearance

We welcome the unique contribution diverse applicants bring and do not discriminate based on culture, ethnicity, race, nationality or national origin, age, sex, gender identity or expression, religion or belief, disability status, sexual orientation, educational or social background or any other factor

Our values are Purpose, Humanity Openness and Together. Find out more here about how we celebrate diversity and an inclusive culture in our workplace.

How to Apply:

Candidates must submit a CV and Supporting Statement (Up to 1000 words) which describes how you meet the requirements set out in the Person Specification above.

In Justice Digital, we recruit using a combination of the Government Digital and Data Profession Capability and Success Profiles Frameworks. We will assess your Experience and the following Behaviours during the assessment process:

• Communicating & Influencing
• Delivery at Pace
• Working Together
• Seeing the Big Picture
• Making Effective Decisions

A diverse panel will review your application against the Person Specification above. Successful candidates who meet the required standard will then be invited to a 1-hour panel interview held via video conference.

Should we receive a high volume of applications, a pre-sift based on Experience as a Diary Manager will be conducted before the sift.

Should you be unsuccessful in the role that you have applied for but demonstrate the capability for a role at a lower level, we reserve the right to discuss this opportunity with you and offer you the position without needing a further application.

A reserve list may be held for up to 12 months, from which further appointments may be made.

Terms & Conditions:

Please review our Terms & Conditions which set out how we recruit and provide further information related to the role and salary arrangements.

If you have any questions, please feel free to contact recruitment@digital.justice.gov.uk

 

Person specification

Please refer to attached Job Description

Benefits

Alongside your salary of £27,223, Ministry of Justice contributes £7,377 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

How to Apply:

Candidates must submit a CV and Supporting Statement (Up to 1000 words) which describes how you meet the requirements set out in the Person Specification above.

In Justice Digital, we recruit using a combination of the Government Digital and Data Profession Capability and Success Profiles Frameworks. We will assess your Experience and the following Behaviours during the assessment process:

• Communicating & Influencing
• Delivery at Pace
• Working Together
• Seeing the Big Picture
• Making Effective Decisions

A diverse panel will review your application against the Person Specification above. Successful candidates who meet the required standard will then be invited to a 1-hour panel interview held via video conference.

Should we receive a high volume of applications, a pre-sift based on Experience as a Diary Manager will be conducted before the sift.

Should you be unsuccessful in the role that you have applied for but demonstrate the capability for a role at a lower level, we reserve the right to discuss this opportunity with you and offer you the position without needing a further application.

A reserve list may be held for up to 12 months, from which further appointments may be made.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.