Deputy Finance Manager
House of Commons
About the job
Job summary
The Finance, Portfolio and Performance (FPP) team is critical to supporting a thriving Parliamentary democracy. We play a leading role in delivering the House of Commons’ Strategy and corporate priorities through business and financial planning, analysing performance, and supporting the delivery of projects and programmes across Parliament. Equally important are the financial services, systems, accounting, reporting and Members’ services that we provide to keep the House of Commons Service working effectively and efficiently on a day-to-day basis.Job description
There are 2 roles available:
Deputy Finance Manager - Cash Management x 1 (Permanent)
Deputy Finance Manager - Accounts Payable x 1 (18 month FTA)
The Financial Services Team engages with a range of stakeholders at all levels to ensure that financial processes run efficiently and that people can easily follow them. Financial Services covers a broad range of functions including; purchasing, income, cash and treasury management, grants management, and processes that impact individuals directly such as expenses and reimbursements. The Financial Services Team partners with users of the system and business areas, to help them with standard financial processes and general operational queries. They support and deliver data processing and transactional activity fundamental to the accounting processes and supporting the flow of resource around the organisation.
The Accounts Payable Team within Financial Services ensures invoices and requests for payment are appropriately processed, ensuring the House’s obligations are duly met. This team provides key financial services for the House of Commons, including supplier management, payments processing and supporting compliance with IR35 and CIS tax requirements. They work closely with the Cash Management Team to ensure that resources are available to pay owed amounts, supporting the cash flow process. This supports the maintenance of the Supplier Masterfile, ensuring details are appropriately captured, stored and disposed of.
The Accounts Receivables Team ensures that money owed to the House is appropriately collected. They create sales orders, capture requests for payments and reconcile received funds, ensuring that they are properly accounted for.
The Cash Management Team ensures that the House has the correct funding to meet its obligations and liaises with HM Treasury to ensure the House is funded. They work with key stakeholders to understand the fiscal needs of the organisation and produce suitable cash flow forecasts. They collect and account for cash collected on the Estate and ensure it is properly recorded and deposited. The Accounts Receivable Team also maintain the Customer Masterfile, ensuring details are appropriately captured, stored and disposed of.
The House of Commons has recently undertaken an independent review into financial management, examining key elements of financial management, including contract and programme management, to ensure the House has robust processes and controls in place to manage its finances. The jobholder will have a key role to play in supporting the implementation of recommendations following the review.
Person specification
- It is desirable that the applicant holds a level 4 finance qualification (AAT, CCAB or equivalent) and has a good understanding of financial services, along with practical experience of their application to an organisation’s financial operations.
- Ability to fosters a culture of knowledge sharing and collaboration between the business, finance and other corporate services.
- A business focus, with ability to identify customer needs, and react to change to manage emerging priorities to tight deadlines, respond to varying situations in a professional manner and deliver tailored operational finance processes in response to changes in the environment.
- Strong organisational skills with the ability to effectively prioritise your own work as well as supervise/delegate workload of the team and team members.
Benefits
Alongside your salary of £34,980, House of Commons contributes £9,444 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
Things you need to know
Selection process details
Further details will be provided if you are successful at the initial application stage.
We may ask you to complete a test, presentation or other assessment as a part of your recruitment process.
If you are invited to interview, we will ask you a combination of competency questions and role specific questions solely based on the criteria below. Any presentation or test requirements will be clearly communicated to you well in advance of your interview.
As a Disability Confident Leader, it is important that we are able to make appropriate arrangements or adjustments where necessary in order to create a full and equal participation in the selection process. If you require any reasonable adjustments, please contact the recruitment team to see how we can meet your needs.
How to apply
All applications should be sent to commons@allenlane.co.uk
Please clearly specifiy the role you wish to apply for in the subject heading.
In order to apply for these posts please submit:
Your CV (max. 4 pages) in Word format not PDF;
A personal statement in Word format not PDF, limited to no more than two sides of A4, first stating your motivations to apply and then describing how you meet the role specific requirements given your skills and experience.
A completed Diversity Monitoring Form (Please complete via this link). If you do not wish to provide a declaration on any of the particular characteristics, you will have the option to select ‘prefer not to say’. The information you provide when submitting your application will help us monitor our progress towards the House of Commons becoming a more inclusive employer.
If invited to interview you will be assessed on your experience, technical skills as well as the the criteria based on the job description.
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window).
See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
Open to UK nationals only.
Working for the Civil Service
Please note this Post is NOT regulated by the Civil Service Commission. The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.