About the job

Job summary

The Deputy Facilities Manager will assist the Facilities Manager in ensuring all aspects of day to day hard & soft FM services within the designated facilities are delivered in accordance to the strategic objectives and operational requirements of DSTL. The Deputy Facility Manager will supervise specific tasks as requested by the Facility Manager with specific requirement to planning, scheduling and delivery of extensive maintenance programme. The role will ensure the work areas are managed safely, securely and are compliant with all relevant regulations and legislation. 

Dstl recognises the importance of diversity and inclusion as people from diverse backgrounds bring fresh ideas. We are committed to building an inclusive working environment in which each employee fulfils their potential and maximises their contribution. 
We particularly welcome female and ethnic minority applicants and those from the LGBTQI community, as they are under-represented within Dstl at these levels.

Job description

In this role you will:

• Ensure safe, secure and compliant facilities are provided in line with strategic and operational requirements.
• Accountable for the planning, scheduling and delivery of maintenance programme in your work area with Estates Service Provider.
• Minimise the collective risks within the work area by taking a holistic view of hazards, threats and vulnerabilities to ensure the operation of the building/work area is maintained 
  within delegated safe working/operating limits.
• Responsible for Health, Safety, Security, Resilience and Sustainability issues within the work area.
• Provide support to Facilities Manager to enable management of their work area.
• Conduct and contribute Audits and workplace inspections to ensure facilities are compliant and ensure FM supplier are delivering to their contract.
• Ensure specific Statutory inspections and Pre Planned Maintenance are completed by Estates Service Provider as per SFG 20 and documenting as required.
• Responsible for deputising for Facilities Manager when required.
• Responsible for management of redundant buildings within their cluster

Pro-actively support safe working practices, appreciating the need for colleague welfare is the top priority for Dstl. You will take responsibility for working safely and report on any practices, no matter how big or small, to mitigate any potential risks.

Person specification

We are looking for someone who has:

• The work area will include responsibility for a number of fixed infrastructure assets and designated surrounding open-air spaces, along with some soft services requirements in the facilities.
• The scope of hazards present within the work area will vary depending on the activities undertaken within the building(s) and outside spaces. The Deputy Facilities Managers will have no direct line management responsibilities.
• The Deputy Facilities Managers will build and maintain effective working relationships with Facilities Managers, Site Operations Manager, WPMs, local Senior Technical Experts, the Estates Service Providers and Division/Function management teams.
• The role will require deputising for Facilities Manager during leave and other periods.
• This role may require the management of other DSTL sites around the United Kingdom.
• Experience of Facilities Management
• Excellent Customer Service Skills
• Good communication and influencing skills
• Experience of managing health, safety and environment aspects within a work area
• Experience of hazard management, risk assessment and risk management
• Experience of asset management

It is advantageous to hold or currently studying towards membership of, or qualifications recognised by a Building Services Professional Organisation - i.e. RICS, CIOB, IWFM. If not you should be willing to undertake this within your first year at Dstl. Please see Technical skills question.

Important Information

Our work in defence, security and intelligence requires our employees to be UK Nationals who are able to gain a high level of security clearance to undertake the projects we are involved in to protect us from security threats. For this reason, only UK Nationals will be able to apply for this role. If you are an international or dual-national candidate, and you think you have the skills we need, please consider applying to any of our government, security or defence partners.

This role will require full UK security clearance and you should have resided in the UK for the past 5 years. For some roles Developed Vetting will also be required, in this case you should have resided in the UK for the past 10 years.

Benefits

Alongside your salary of £35,970, Defence Science and Technology Laboratory contributes £9,711 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills.We want you to have your best chance of success in our recruitment process, so If at any stage of the application process you would like help or assistance please contact the Dstl Recruitment Team dstlrecruitment@dstl.gov.uk and we will do all we can to support you.

Sifting will take place on the 12th February 2024 with interviews to be arranged week commencing 26th February 2024.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

Open to UK nationals only.

This job is not open to candidates who hold a dual nationality.

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.