About the job

Job summary

The Delivery Support team provides professional administrative support to Programme Leaders within the divisional structure. As a Delivery Support Assistant you will have chance to build your skills by taking on a variety of responsibilities. You’ll be working with contacts from across Dstl, this means you need good people and customer service skills as well as a gift for teamwork. We’re also looking for the ability to meet deadlines and get the job done right first time, along with organisational skills and a readiness to learn.

Dstl recognises the importance of diversity and inclusion as people from diverse backgrounds bring fresh ideas. We are committed to building an inclusive working environment in which each employee fulfils their potential and maximises their contribution.

We particularly welcome female and ethnic minority applicants and those from the LGBTQI community, as they are under-represented within Dstl at these levels.

Job description

In this role you will:-
- Act as Point of contact to MoD staff outer offices, seconded team members and Gateways.
- Support and facilitate highly effective stakeholder meetings and Minutes or actions taken where needed. 
- Support to evidence based decision making through the collation and provision of timely and accurate business information.
• Provide professional support to increase the productivity of the Division;
- Organisation of UK & International Travel.
- Maintain awareness of relevant briefings, changes to procedures and policies that may impact the Division and BSS.
• Support the continued administrative capability in order to maintain and enhance the reputation of Business Support Services (BSS);
- Adhere to the BSS principles to demonstrate resilience within the capability as well as across the wider community.
- Ensure that levels of service are maintained during periods of absence.
• Act as a point of contact for the Division communications, ensuring the appropriate message is communicated to the right audience within a controlled manner;
• Providing continuity of business support across the Divisions to maintain business performance.
• Provide professional administrative support services that enhance and maintain the reputation of Operations (positive representation and reflect Operations’ contribution to the business)

Person specification

We are looking for someone who has:
A range of experience, skills and backgrounds. You might have experience working in administration and/or business support or providing support to small or large businesses. If you have the skills below we want to speak to you

• A desire to work directly with the management cells within individual Dstl divisions and deliver quality administrative support to the business.
• The ability to work directly with colleagues across the organisation in a professional manner.
Skills:
- Communication Skills
- Working to Deadlines
- Planning and Organisational Skills
- Working as part of a team
- Curious and willing to learn
- Decisive

Important Information

Our work in defence, security and intelligence requires our employees to be UK Nationals who are able to gain a high level of security clearance to undertake the projects we are involved in to protect us from security threats. For this reason, only UK Nationals will be able to apply for this role. If you are an international or dual-national candidate, and you think you have the skills we need, please consider applying to any of our government, security or defence partners.

This role will require full UK security clearance and you should have resided in the UK for the past 5 years. For some roles Developed Vetting will also be required, in this case you should have resided in the UK for the past 10 years.

Benefits

Alongside your salary of £22,754, Defence Science and Technology Laboratory contributes £6,143 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.We actively encourage and welcome applications from those who work alternative working patterns (part-time, job share, term-time only etc.), Please be prepared to discuss this if you are selected for interview. You can also discuss your working pattern with the recruiting line manager or talent acquisition adviser at the application stage if preferred.

If you are applying for this position as a Job Share please indicate if you have a partner who is also applying for this vacancy and if you are successful but they are not if you would still consider the role.

If you are a current Dstl employee, you are encouraged to inform your line manager of your application as they can support you through the process and should you be successful it will help in negotiating a release date.

The Sift will be completed week commencing 11th January 2024 and will assess your answers to the Behaviour question and how your CV matches the requirements for the role as detailed in the attached job description.

Interviews will be held on 22nd and 23rd January 2024, combined technical and behavioural interview assessing your skills and experience in relation to the job description.

Please note that Dstl will be contacting individuals via email and you should check your junk mail folder regularly. Any attachments may not be available via smart phone or tablet views.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

Open to UK nationals only.

This job is not open to candidates who hold a dual nationality.

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.