About the job

Job summary

Are you a dedicated person who is passionate about making a difference?

Would you like to work for the Ministry of Defence? 

Defence Business Services (DBS) is one of the largest shared service organisations in Europe that provides a wide range of corporate services, to over 1.2 million end users, including serving and past military and families, as well as MoD civil servants and industry. DBS delivers large scale administration and smaller specialist services to enable the wider MOD to focus on its core aims, maintaining the UK’s Defence and Security. Services include Human Resources, Pay, Veterans, Finance and Procurement. 
 
•    Our Vision - To support UK defence customers with outstanding service every time.

•    Our Mission – Together we will proudly support Defence, continuously improving and delivering flexible, timely, sustainable and value for money services that underpin the whole force and enhance operational capability. 

DBS is committed to creating a great place to work for all our colleagues. We are building an inclusive culture and respectful environment that reflects the diversity of the society. 

We want to maximise the potential of everyone who chooses to work for us through opportunities to develop your skills and experience. We also offer a range of flexible working patterns and support to make a fulfilling career accessible to you and offer a Civil Service pension with an average employer contribution of 27%. Where your role permits, we support a blended working approach alternatively known as hybrid working.

Where business needs allow, some roles may be suitable for a combination of office and home-based working.  This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments.  Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.  

Come and join the DBS community today! 

Job description

The role holder is responsible for the effective delivery of DBS Estates, Infrastructure, Physical Security and Safety, Health & Environmental Protection functions at 4 core sites in the Southwest region. They will achieve this through leadership of site-based Estates teams consisting of 10 staff based across 4 core DBS locations.  The role holder is also responsible for the effective coordination and implementation of the DBS Infrastructure Management Plan which consists of programme, and finance planning, management and delivery. They will have knowledge and experience in some or all of the role responsibilities, and confidence in communicating at all levels of management internally and externally.

Although the role’s duty station is DBS ABWN, Bristol, the holder will be required to travel in the SW region approximately once per month.

The DBS FCS Estates Regional Manager South will be responsible for:

• Tactical & Operational planning for the DBS Estates in the South, including BAU and organisational change.
• Working collaboratively with Defence Infrastructure Organisation (DIO) and Industry Partners to deliver efficient and effective hard and soft facilities management services across the DBS built Estate. 
• Support the operational requirements for the Estates team by ensuring the scrutiny of all requirements ensuring value for money and within control totals.  Acting as focal point with delegated authority for Estates procurements through the Contracting, Purchasing and Finance (CP&F) system.
• Site Business Continuity Plan ownership and active participation in incidents / exercises as a key stakeholder.
• Senior Estates lead and DBS Head of Establishment support at large DBS Abbeywood North site housing a variety of Defence lodger organisations, contractors and DBS by providing managed Estates and FM services to support operational capability.
• Ensure the delivery and continuous improvement of all DBS Estate processes including flexible resourcing across DBS sites to ensure services excellence and to support operational capability.
• All Statutory, mandatory, and other assurance reporting relating to Estates functions in the Southwest region including HS&EP, and Physical Security.
• Physical Security, ensuring the Estate and supporting contracts operate within the appropriate frameworks set out in Defence policy.
• Working collaboratively with DBS FCS Estates Regional Manager (North) and the Estates senior leadership team to support coherence across national operations.

Centralised national responsibility to support AH for:

• Effective coordination and implementation of the DBS Infrastructure Management Plan which consists of programme and financial planning, and management / delivery of the Command Infrastructure Delivery Plan (CIDP) programme of work.
• Work collaboratively with internal and external finance teams to plan and secure funding within the Annual Budget Cycle process for the DBS Infrastructure budget to support delivery of the CIDP and Infrastructure Management Plan.
• Monitor and challenge delivery performance through the agreed infrastructure Governance arrangements, promulgating or escalating issues/actions as appropriate.
• Membership of appropriate Infrastructure governance, planning, delivery, performance, and finance committees and working groups.
• Undertake any other duties within the terms and conditions appropriate to the grade and role as directed by the Line Manager.

Person specification

The successful candidate must be able to demonstrate their experience and skills against the following criteria:

• Excellent leadership skills with an ability to set clear direction, that motivates and empowers others to work towards a common goal.
• Experience in making effective decisions and recommendations using evidence-based approaches and knowledge to provide accurate, expert and professional advice to a variety of stakeholders including seniors.
• Experience of stakeholder management with evidence of building credible and respected relationships at a variety of levels. You must also demonstrate your effective communication and influencing skills with a range of internal and external stakeholders.
• Experience in budget and programme management and delivery.
• Evidence of operating in an environment that attracts significant stakeholder interest, a high customer focus and an ability to successfully collaborate at all levels internal and external to the Estates team.

Benefits

Alongside your salary of £43,080, Ministry of Defence contributes £11,631 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Please ensure that at the application and interview stages of the campaign you review the Success Profiles Framework to assist you in the demonstration of your skills and experience.  

Your suitability for the role will be assessed using the Success Profile elements that have been chosen for this campaign. Each element will be scored accordingly, and the successful candidate will be appointed on merit.  

Applications will be sifted on all Success Profile elements, but in the event of a high number of applications, an initial sift will be conducted on your Personal Statement.

In this instance the remaining elements will be tested at interview. 

At application stage you will be assessed against the following:

Behaviours:  

• Managing a Quality Service

Experience:   

• CV: including Job History, Full Qualification Details  & Previous Skills / Experience. 
• Personal Statement: In no more than 750 words, Please provide information of how you meet the criteria set out in the job description. You may wish to further include examples of how you have tackled similar tasks or demonstrated the skills outlined in the job advert.  

At interview you will be assessed against the following:

• Leadership
• Communicating and Influencing
• Changing and Improving
• Managing a Quality Service

In the rare case where individuals have exact matching scores, the order of merit will be determined based on the behaviour scores at interview in the following order:  

1. Behaviour - Leadership
2. Behaviour - Communicating and Influencing
3. Behaviour - Managing a Quality Service
4. Behaviour - Changing and Improving

If candidate scores are still exact, the merit order will then be determined on the sift score in the below order or priority:  

1. Behaviour - Managing a Quality Service
2. Behaviour - Leadership
3. Experience - CV
4. Behaviour - Communicating & Influencing
5. Behaviour - Changing and Improving
6. Experience - Personal statement

We want to offer opportunities to all who are successful at interview for our roles, but this isn’t always possible, so we do hold candidates on an active reserve list for 3 months. 

Application sifting to take place early July.

Interviews are currently taking place via Face to Face  and will be conducted mid July

A minimum of 2 full working days’ notice will be provided for interviews. We endeavour to stick to these dates, but these are subject to change around business needs.  

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.  If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBS-EnhancedRecruitmentTeam@mod.gov.uk  

MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.  

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical.   

The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer of employment withdrawn.   

To assist with your application please find attached -    

DBS Candidate Information Guide -  Working for Defence Business Services - GOV.UK (www.gov.uk)    

(26) UK Ministry of Defence: Life , LinkedIn

DBS Finance and Corporate Services -

Finance and Corporate Services - GOV.UK (www.gov.uk)

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.