About the job

Job summary

Are you a dedicated person who is passionate about making a difference?

Would you like to work for the Ministry of Defence? 

Defence Business Services (DBS) is one of the largest shared service organisations in Europe that provides a wide range of corporate services, to over 1.2 million end users, including serving and past military and families, as well as MoD civil servants and industry. DBS delivers large scale administration and smaller specialist services to enable the wider MOD to focus on its core aims, maintaining the UK’s Defence and Security. Services include Human Resources, Pay, Veterans, Finance and Procurement. 
 
•    Our Vision - To support UK defence customers with outstanding service every time.

•    Our Mission – Together we will proudly support Defence, continuously improving and delivering flexible, timely, sustainable and value for money services that underpin the whole force and enhance operational capability. 

DBS is committed to creating a great place to work for all our colleagues. We are building an inclusive culture and respectful environment that reflects the diversity of the society. 

We want to maximise the potential of everyone who chooses to work for us through opportunities to develop your skills and experience. We also offer a range of flexible working patterns and support to make a fulfilling career accessible to you and offer a Civil Service pension with an average employer contribution of 27%. Where your role permits, we support a blended working approach alternatively known as hybrid working.

Where business needs allow, some roles may be suitable for a combination of office and home-based working.  This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments.  Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.  

Come and join the DBS community today! 

Job description

The Data Quality Analyst 1 post within the DBS Digital, Information and Technology (DIT) Data Quality team jointly manages and reports on the quality of data across HR systems within DBS. Reporting to the Data Services Senior Manager 1, they will be a data quality subject matter expert within DBS DIT and will engage with and support corporate transformation programmes, projects, and changes with expert input on data quality issues.

The Data Quality Analyst role is a hybrid role that requires both significant IT skills, as well as knowledge of HR processes, and how data enables them.

The responsibilities of the post holder includes, but not limited to:

• Provide an effective data quality service to DBS stakeholders and customers.
• Investigate, analyse and monitor data quality issues using HR systems and/or relevant IT systems, working with the Subject Matter Experts to correct the data and drive improvements.
• Introduce measures to improve data quality and efficiency of DBS data held on various systems.
• Ensure transactions on HR systems are performed accurately and in accordance with the relevant policy and procedures.
• Participate in other DBS data quality improvement programmes and projects.
• Work with different DBS teams to develop a detailed understanding of cross pillar business processes and data requirements.
• Raise awareness of active data quality issues and their impact across the DBS.
• Monitor and report on occurrence of data quality issues using the Data Quality Issues Register.
• Assist in the development of data cleansing plans with the business and provide feedback on the resolution of data issues.
• Provide training to other DBS teams where a trend in errors is shown for a particular area.
• Engage with DBS technical teams on data quality of interfaces that interact with HR systems.
• Develop and provide reporting and statistical metrics.
• Participate in the development and implementation of future data quality tools.

Support the Data Services Senior Manager 1 as required.

Person specification

Essential:

Experience of managing data and data governance.
Ability to extract, analyse and manipulate data in large datasets.
Knowledge of the operation of large corporate HR systems.
Use of the Microsoft Office 365 toolset, in particular MS Excel.

Desirable:

Experience of using data quality tools such as Informatica or Oracle Enterprise Data Quality.
Knowledge of the MoD HR policy and procedures.
Experience of the MoD MyHR system.

Benefits

Alongside your salary of £35,290, Ministry of Defence contributes £9,528 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Please ensure that at the application and interview stages of the campaign you review the Success Profiles Framework to assist you in the demonstration of your skills and experience.

Your suitability for the role will be assessed using the Success Profile elements that have been chosen for this campaign. Each element will be scored accordingly, and the successful candidate will be appointed on merit.

Applications will be sifted on all Success Profile elements, but in the event of a high number of applications, an initial sift will be conducted on the following success profile elements:

Primary: Experience - Personal statement

Secondary: Experience - CV

In this instance the remaining elements will be tested at interview.

At the application stage you will be assessed against the following:

• Experience - CV
• Experience - Personal statement - 1000 words - Please provide information of how you meet the criteria set out in the job description. You may wish to further include examples of how you have tackled similar tasks or demonstrated the skills outlined in the job advert. 

At the interview stage you will be assessed against the following:

• Behaviour - Changing and Improving
• Behaviour - Communicating and Influencing
• Behaviour - Leadership
• Behaviour - Making Effective Decisions
• Behaviour - Managing a Quality Service
• Behaviour - Working Together

In the rare case where individuals have exact matching scores, the order of merit will be determined based on the behaviour scores at interview in the following order:

• 1 - Behaviour - Changing and Improving
• 2 - Behaviour - Leadership
• 3 - Behaviour - Managing a Quality Service
• 4 - Behaviour - Making Effective Decisions
• 5 - Behaviour - Communicating and Influencing
• 6 - Behaviour - Working Together

If candidate scores are still exact, the merit order will then be determined on the sift score in the below order or priority:

• 1 - Experience - CV
• 2 - Experience - Personal statement

We want to offer opportunities to all who are successful at interview for our roles, but this isn’t always possible, so we do hold candidates on an active reserve list for 12 months. 

Application sifting to take place early February.

Interviews are currently taking place via the following method: MS Teams

Interviews will be conducted early - mid February.

A minimum of 2 full working days’ notice will be provided for interviews. We endeavour to stick to these dates, but these are subject to change around business needs.

To assist with your application please find attached below: 

1.     DBS Candidate Information Guide - Working for Defence Business Services - GOV.UK (www.gov.uk)

Disability Confident Scheme 

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.  

If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBS-EnhancedRecruitmentTeam@mod.gov.uk  

MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. 
The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer of employment withdrawn. 

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.