About the job

Job summary

Are you a dedicated person who is passionate about making a difference?

Would you like to work for the Ministry of Defence? 

Defence Business Services (DBS) is one of the largest shared service organisations in Europe that provides a wide range of corporate services, to over 1.2 million end users, including serving and past military and families, as well as MoD civil servants and industry. DBS delivers large scale administration and smaller specialist services to enable the wider MOD to focus on its core aims, maintaining the UK’s Defence and Security. Services include Human Resources, Pay, Veterans, Finance and Procurement. 

• Our Vision - To support UK defence customers with outstanding service every time.
• Our Mission – Together we will proudly support Defence, continuously improving and deliering flexible, timely, sustainable and value for money services that underpin the whole force and enhance operational capability. 

DBS is committed to creating a great place to work for all our colleagues. We are building an inclusive culture and respectful environment that reflects the diversity of the society. 

We want to maximise the potential of everyone who chooses to work for us through opportunities to develop your skills and experience. We also offer a range of flexible working patterns and support to make a fulfilling career accessible to you and offer a Civil Service pension with an average employer contribution of 27%. Where your role permits, we support a blended working approach alternatively known as hybrid working.

Come and join the DBS community today! 

Job description

Act as a Data Steward supporting the delivery of an effective data governance practice across the Armed Forces & Veteran Services (AFVS) data estate and associated data flows in accordance with the MoD’s Data Strategy, Defence Policies and AFVS Data Governance & Management practices.

• Work as part of a team with DBS’s Business Partner (SSCL) and Single Services, to implement effective data governance and management practices to all data holdings and data flows in AFVS estate. 
• Maintain working relationships with Data Customers ensuring that requirements are clearly understood, achievable, accurately articulated, offering advice where appropriate to ensure Customer requirements and expectations are met.
• Support delivery and maintenance of AFVS Data Holdings Register. Including data flows in and out of those holdings. Assist with identifying potential new data holdings, including their business use, critical data contents, Data Quality requirements and metadata artifacts.
• Manage and maintain Data Criticality Matrix’s for existing AFVS Data Holdings. Undertake data lifecycle activities for AFVS business data, ensuring business critical data items are defined in each data holding/flow, purpose & use understood and documented, and DQ rules requirements are identified as per criticality marking.
• Support the delivery of AFVS’s data holding’s systems technical information and associated metadata documentation, including interface lineage documentation. Publish to relevant stakeholders and consumers to promote intelligent use of data, iaw MoD/GDPR rules.
• Maintain Data Team’s SharePoint sites. All sites to remain current both in contents & format, and information/documentation is readily available for use and protected from unauthorised access.
• Support answering data related queries from stakeholders and consumers of AFVS data including use of Oracle Enterprise Metadata Management (OEMM) tooling.
• Attend / participate in AFVS’s data and technical meetings meetings as required.
• Cover for others team members as and when required to ensure Data Team’s service obligations/KPI’s are met.

Please note this role currently offers hybrid working arrangements with a minimum requirement to attend Gosport Office 60% of the time (e.g. 3 days per week). Role doesn’t attract any travelling/accommodation allowances.

Person specification

Essential

• Good communication skills, including the ability to communicate effectively at all levels. 
• Skills in data analysis and using analytical tooling, together with fully understanding and using different data types. 
• Experience in effective data presentation and use of statistics.
• Experience in applying principles of GDPR/MoD Security procedures (particularly HR data). 
• Experience in, or demonstrated ability to learn, use of MI Report Tooling (particularly Oracle Analytics Server (OAS)), including skills at using BI Publisher, SQL & CSS/HTML). 
• Expertise in using Microsoft Office (in particularly MS Excel). 

Desirable

• Knowledge and understanding of Military Service and Military HR data.
• Experience of Oracle Systems (in particular, Oracle Analytics Server (OAS), Oracle Enterprise Data Quality (EDQ) and Oracle Enterprise Metadata Management (EOMM)).

Benefits

Alongside your salary of £28,300, Ministry of Defence contributes £7,641 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills.

Please ensure that at the application and interview stages of the campaign you review the Success Profiles Framework to assist you in the demonstration of your skills and experience.

Your suitability for the role will be assessed using the Success Profile elements that have been chosen for this campaign. Each element will be scored accordingly, and the successful candidate will be appointed on merit.

Applications will be sifted on all Success Profile elements.

At application stage you will be assessed against the following:

Behaviours:

• Making Effective Decisions
• Changing and Improving 
• Communicating and Influencing  

Experience: 

• CV: Please include -  Job history, Full qualification details, Previous skills & experience 

• Personal Statement: In no more than 1250 words, please detail your experience of the following: 

1) Knowledge and experience of Data Governance and Data Management principles and putting them into practice.
2) Technical knowledge and experience of working with relational databases, in particular Oracle systems. Understanding data models, different data types, metadata and data lineage.
3) Practical strong data analytic capability and experience, including investigating data anomalies and handling big data sets.

Technical: Technical Requirements (Digital, Data and Technology Professional Capability Framework (DDat)):

• Analytical and Problem-Solving Skills - Working Level 
• Communication Skills - Working Level 
• Data Management - Working Level 
• Logical and Creative Thinking Skills - Working Level 
• Proven IT and mathematical skills - Working Level 
• Quality assurance, validation and data linkage abilities - Working Level 
• Data Modelling, Data Cleansing, and Data Enrichment Skills - Awareness Level 
• Data Visualisation - Awareness Level 
• Project Management Skills - Awareness Level 
• Statistical methods and data analysis skills -  Awareness Level 

At interview you will be assessed against all of the above.

In the rare case where individuals have exact matching scores, the order of merit will be determined based on the behaviour scores at interview in the following order:

1. Behaviour - Making Effective Decisions
2. Behaviour - Changing and Improving

If candidate scores are still exact, the merit order will then be determined on the sift score in the below order or priority:

1. Experience - Personal Statement

We want to offer opportunities to all who are successful at interview for our roles, but this isn’t always possible, so we do hold candidates on an active reserve list for 12 months.

Application sifting is scheduled to take place on week commencing: Late April 2024

Interviews are currently taking place remotely via Ms Teams and will be conducted week commencing:Middle of May 2024

A minimum of 2 full working days’ notice will be provided for interviews.

We endeavour to stick to these dates, but these are subject to change around business needs.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBS-EnhancedRecruitmentTeam@mod.gov.uk

MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. 
The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer of employment withdrawn. 

To assist with your application please find attached below: 

DBS Candidate Information Guide - Working for Defence Business Services - GOV.UK (www.gov.uk) (26) UK Ministry of Defence: Life , LinkedIn 
Technical Skills framework link - Digital, Data and Technology Profession Capability Framework - GOV.UK (www.gov.uk

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.