About the job

Job summary

At Defence Equipment & Support (DE&S), we supply and maintain vital equipment and services for the Royal Navy, British Army and Royal Air Force. Together, we deliver a vast range of essential defence programmes, and strive for what's next. Because it helps keep our military at the top of their game and our nation safe – for today, and tomorrow.

We offer 25+ days’ holiday, flexible and hybrid working, enhanced parental leave schemes, shopping discounts, and an exceptional employer pension contribution of around 27%, to help work, work for you.

Nationality, visas and vetting: We’re unable to offer visa sponsorship.

This role requires you to have lived in the UK for the last 5 years and obtain Security Check (SC) security clearance. Clearance must be obtained without any caveats that prevent you from carrying out the role you have been recruited for. If it isn’t obtained, or is obtained but with caveats that prevent you from carrying out the role, any conditional offer made to you will be withdrawn. Obtaining SC security clearance can be a lengthy process, and we reserve the right to withdraw any conditional offer made if the necessary security clearance isn’t obtained within 12 months.

Job description

Are you ready to join a small close knit Supply Chain team working in a fast paced and challenging role? Do you want to start your Supply Chain career in a large supportive organisation with plenty of development opportunities? Our team support the Spearfish Weapons system allowing the Royal Navy’s underwater weapons capability to remain at highest readiness.

As a Supply Chain Administrator your focus will be stock control based activities including ordering parts from outside industry and paying close attention to the timelines of these orders to allow the depot to plan work according. You will be working with a variety of stakeholders including Defence Equipment and Support project teams and Royal Navy Fleets.

Our small team works within a large Engineering and Technology team on our Defence Munitions site located just outside of Beith. Please be aware that there is limited public transport for this site.

At DE&S, we champion flexible ways of working. Regular in-person attendance is required to promote the benefits of face-to-face collaboration alongside flexibility of hours to support work-life balance. Initially, you may be expected to attend more frequently to familiarise yourselves with the site, the team, and your role.

What you’ll be doing

• Responsible for creating and maintaining Item Data Records onto the MOD Logistic Information Systems for an agreed range of equipment by collating all data values, to enable optimised Supply Chain activities, through life.
• Producing stock data to enable Demand and Supply Planning for agreed ranges of equipment, using centrally approved Inventory analysis tools.
• Support in the identification of the storage and distribution requirements for agreed ranges of equipment. Support the timely production of Customs Declaration documents to enable compliant HMRC activities when distributing Inventory into/out of the UK
• Supporting accounting activities for a range of Ministry of Defence (MOD) owned equipment to enable materiel and financial accounting in accordance with Policies and Processes.
• Produce data in support of recommendations for the disposal of equipment in a timely manner for agreed ranges of equipment.
• Support loan management activities for agreed ranges of equipment.

Person specification

To be successful with your application, you'll need to show that you meet the following essential criteria:

• Experience of stakeholder engagement
• Experience in delivering customer service
• Experience of working collaboratively in teams
• Proficiency in the use of Microsoft Office (Outlook, Word, Excel and Teams)

In addition to the responsibilities above, the following technical competences and behaviours will be assessed at interview:

• Disposal of Inventory – Supervised Practitioner
• Inventory Demand and Supply Planning – Supervised Practitioner
• Communicating and Influencing
• Managing a Quality Service

Benefits

Alongside your salary of £23,500, Ministry of Defence contributes £6,345 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

Your application will go through the following stages of assessment:

1. Pre-sift - We will check that you meet any essential or eligibility criteria that are listed in the Person Specification section of this advert. On your CV, please clearly show how you meet the essential criteria.
2. Sift - Your CV will be assessed against the following categories, using a simple numerical scoring system: Key Achievements; Relevant Experience; Applied Knowledge and Skills

Please follow our guidance on CV writing for best chance of success.

3. Interview - If you're invited to interview, you'll be assessed against the Sift categories listed above, as well as the Technical Competences and Behaviours listed in the Person Specification section of this advert.

Feedback will only be provided if you attend an interview.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.