DCTT 4SOTT Training Administrator
Ministry of Defence
About the job
Job summary
Have you ever considered working in an exciting inclusive engineering training environment? If so, there is a brilliant opportunity for you in a modern teaching organisation.
DCTT Vision
The Defence College of Technical Training (DCTT) trains and educates highly skilled technicians and engineers to meet the operational demands of the Royal Navy, British Army and Royal Air Force. We specialise in aeronautical engineering, electronic and mechanical engineering, nuclear and marine engineering and communications and information systems - to prepare our trainees to operate in today's and tomorrow's combat environment.
With nearly 2,500 military, civil service and contractor staff based across six locations, we value our diverse and inclusive workforce. We encourage mutual respect, actively foster kindness and fairness, and promote a healthy work-life balance. We invest in our people; offering career and personal development opportunities and recognise staff efforts and commitments.
One of DCTT’s School’s, The Defence School of Electronic and Mechanical Engineering (DSEME), plays a key role in delivering world-class technical training to soldiers and aviators across a variety of engineering disciplines. Currently based at MOD St Athan, DSEME’s sub-school, No 4 School of Technical Training (4SoTT) will be relocating to MOD Lyneham over the coming months, which presents an exciting opportunity to join the Royal Air Force 4SoTT.
This position is advertised at 37 hours per week.
Job description
As the DCTT 4SOTT Training Administrator you will be responsible for.
Administration
Inputting all work submitted for word processing in accordance with Defence Writing conventions in accordance with the Defence Writing Handbook for Trade Management Training and Course Design.
Keeping accurate and consistent records of communications and update records as required including the shredding and disposal of classified and unclassified material as necessary.
Maintain records of work and output statistics.
The production of meeting minutes and records of decisions as required
Co-ordinate all incoming and outgoing mail.
Maintain sufficient stocks of all stationery and consumables by submitting timely and adequate orders.
Control the photocopiers and other office equipment
Booking in/out all visitors to the department and advising them of all health and safety aspects, then escorting the visitors to their destination.
Manage and control all bookings for the department’s conference/classrooms.
Liaise with Course Design for any changes to the School’s Courses so that all Course Certificates are current and up to date.
Assist other flights within the Squadron with Admin tasks, utilising spare capacity, as required.
Training Records.
The compilation and maintenance of all training records and statistics for Phase 3 students
Maintaining up to date information on course planning charts and nominal roles.
Liaise with Plans and Records to investigate and solve issues arising out of ambiguities with course loading.
Production of Course student and Instructor files.
Ensuring Joining Instructions are up-to-date and relevant.
Collating Student information personnel and training systems.
Keeping Instructors up-to-date on course/student changes.
Setting up Classrooms prior to course commencement.
Ordering all Student Handouts for each course within relevant timescale.
Checking and informing Instructors and Plans and Records of Student Learning Difficulties and/or Health issues.
Issuing relevant arrival paperwork and end of course paperwork
Collating all information from student’s, and process through the relevant channels.
Produce course certificates for each successful student within the squadron in a limited timescale.
Ensure all records are filed and maintained in the correct manner.
The Ministry of Defence (MOD) offers a range of flexibilities to enable a better work-life balance for employees. Alternative Working Patterns, in accordance with policy, can be considered where it can be accommodated by the business, but there may be occasions when a presence on site during standard working hours may be required. All working patterns and flexibilities are subject to agreement with the Line Manager.
Person specification
You must be well organised and proficient in time management. You'll be required to be both proactive and reactive.Benefits
Alongside your salary of £24,040, Ministry of Defence contributes £6,490 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
Things you need to know
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours.Apply online via CS Jobs, application sifting is scheduled for 16 Jan 24.
Interviews will be held late Jan/early Feb 24
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.
The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).
See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.