About the job

Job summary

This position is based Nationally

Job description

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Do you have the passion, values, and ability to help us solve the biggest problems of the justice system?

Data Steward Support Officer (Executive Officer, EO), Data & Analysis, Ministry of Justice

1. Overview

We have an (EO) Data Steward Support Officer role in the Community Data Assurance (CDA) team, within the Data & Analysis Directorate. Any merit list from this campaign may be used to fill other similar vacancies.

Role are open to: The post is open on level transfer to existing Civil Servants at EO (or equivalent) and to other eligible Civil Service staff on promotion. Additionally, individuals may apply as external candidates.

We welcome applications from candidates based across the UK. Candidates will have the option of being based in the Leeds or London HQ offices (with flexible working arrangements available) or your nearest Justice Collaboration Centre or Justice Satellite Office. These are based at the following JCCs: Cardiff, Leeds, Nottingham, South Tyneside, Brighton, Ipswich and Liverpool, and the following JSOs: Ashford, Beverley, Haverfordwest, Hull, Merthyr Tydfil, Manchester, Newport, Birmingham, Sheffield, North Shields, Bristol, Wolverhampton, Weston-Super-Mare, Stafford, Truro, Winchester and Leeds.

Alternative locations may be available and will be discussed and agreed on the completion of background checks.

Interviews are likely to take place from Mid-March 2024 and will be held via MS Teams. We will keep a merit list for a year for those who successfully pass the interview board but who are not offered a post.

1. About Data & Analysis

We are passionate about improving justice outcomes through innovative research, data and analysis. In Data and Analysis, we provide high quality data and analysis helping to ensure strategic, policy, finance, corporate and operational decisions are based on robust evidence.

We create a culture in which people are empowered with the data and information to make excellent decisions; using cutting edge tools, techniques and collaboration; putting evidence at the heart of the justice system.

We are a multi-disciplinary team of around 650 staff that sits at the heart of the Ministry of Justice providing analytical support across a diverse and exciting agenda. We work in a dynamic and fast-paced context and our skills are in heavy demand across the Ministry of Justice. Our collaborations beyond government are seen as ground-breaking. The Data and Analysis community is made up of analysts and specialists including: Social Researchers, Economists, Operational Researchers, Statisticians, Data Engineers, Data Scientists and other data specialists (such as data strategists, data dissemination, generalists and assurance experts).

Why work in Data and Analysis?
In Data and Analysis, we want all our people to feel valued for who they are and for the work they do. We provide a warm, inclusive place to work and offer a wide range of flexibilities and benefits as part of our people offer to reward our staff.

What we offer

• Flexible working arrangements and a focus on equality of opportunity – including welcoming part-time and/or job-share arrangements, compressed hours, working from home or your nearest Justice Collaboration Centres or Justice Satellite Office.
• Career development – regular development and promotion opportunities across a wide range of roles, career development support, with a generous individual learning and development budget.
• Range of new areas of work and new tools and techniques – we pride ourselves on our excellent deployment of well-established analytical methods, but also our progress to date. Progress such as our ambitious and innovative transformation programme to leverage departmental data and drive evidence-based decision-making using cutting-edge tools and techniques (for example: experimentation, personalisation, artificial intelligence).
• Analysis is at the centre of the Department’s decision making – our transformation programme is focused on maximising our impact on departmental outcomes. The Ministry of Justice’s Senior Team and our Ministerial Team want all decisions to be evidence driven – your analysis will be key in influencing decisions and real-world impact
• Vibrant community – part of a multidisciplinary team that has a supportive culture and is looking to further develop the community with the help of everyone.
• See the frontline and what your work is influencing – regular opportunities to visit our front-line service providers, including courts, prisons, and probation to better understand the areas your analysis is affecting.

1. What you’ll do

We have an exciting opportunity for an EO Data Steward Support Officer to join our team in the MoJ. Data Steward Support Officers play a key role in assuring data managed by probation providers, ensuring that data underpinning services is accurate and can be trusted by all parties.

The post holders will work to a Data Steward (SEO) and support them in ensuring compliance with data quality standards and policies, help deliver data quality initiatives and work with probation providers to execute them. They will develop and maintain effective working relationships with a range of internal and external stakeholders, such as other government departments, probation providers, Probation Service Performance & Quality managers and contract managers, in relation to data management and data delivery in their area.

The successful candidates will undertake different types of data assurance activities and where required provide support and management of improvement processes. The roles will also provide support, training, information and advice to the business.

The post does not have any line management responsibility.

Key responsibilities of the role:

• Provide guidance and work with business data owners, analysts, and data governance to create new data standards and modify existing standards as needed.
• Assist the data steward as the point of contact for stakeholders on queries relating to data assurance.
• Support training and training materials to enable accurate data entry. Communicate changes to stakeholders to ensure accurate data entry.
• Ensure the continued and timely testing and flow of weekly, monthly and quarterly performance data via the HMPPS Performance Hub.
• Working with others, develop and enhance an automated data collection system and oversee the integration and automation of new information returns.
• Collaborate on the implementation of new performance indicators; working with analysts in HMPPS and MOJ to ensure consistent reporting and to support the development of aligned approaches
• Support the business in the provision and interpretation of management information; including on matters relating to performance indicators and targets, by providing high quality outputs. Provide support on responses to ad hoc data queries and Parliamentary questions.
• With others, act as board secretary for various data governance meetings, taking minutes and circulating papers in a timely manner.

1. Who you are

The following experience and skills will be required:

• Attention to detail and aptitude for data assurance
• Knowledge of data manipulation, data validation and data analysis
• Competent use of data manipulation tools such as MS Excel

The following experience and skills are desirable:

• Experience of using reporting tools such as Business Objects.

1. How to apply

You will be assessed against the Civil Service success profiles framework.

Behaviours:

We will assess you against the following:

• Managing a Quality Service
• Making Effective Decisions
• Working Together
• Delivering at Pace

In the event of a large number of applications we will perform an initial sift on the Managing a Quality Service behaviour.

Please refer to the CS Behaviours framework for more details at this grade (Level 2 – EO or equivalent):

https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/717275/CS_Behaviours_2018.pdf

5a. Selection Process

There will be an initial sift of applicants through comparing submitted evidence against the behaviour expectations. This usually takes two weeks, depending on the number of applications.

Those who make it through the initial sift will be invited to a Civil Service Success Profile interview. In the Civil Service we use Success Profiles to help us find the right person for the job. We will be using a mixture of methods to assess your abilities, strengths, experience, technical skills and behaviours. We highly recommend learning about Success Profiles and using the Situation, Task, Action, Result and Reflection (STARR) framework when structuring your answers.

The highest scoring candidate that passes the interview will be offered the role. The whole process can take up to a month.

Behaviours

You will be assessed against the Civil service success profiles framework at interview stage:

We will assess you against the following:

• Managing a Quality Service
• Making Effective Decisions
• Working Together
• Delivering at Pace

Please also refer to the CS Behaviours framework for more details at this grade.

https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/717275/CS_Behaviours_2018.pdf 

1. Further Information

If you would like to discuss this advert in more detail, please contact:

•    Mark.Gray2@justice.gov.uk (07989 687079); or
•    Andy.Johnson-Bailey@justice.gov.uk (07773 040750) 

Person specification

Please refer to Job Description

Benefits

Alongside your salary of £31,169, Ministry of Justice contributes £8,446 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours.https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.