About the job

Job summary

The Opportunity

In this varied role, you will help ensure the smooth running of the Cyber Security Team by providing valuable and efficient administration support, working with all members of the team and a variety of stakeholders. You will have the opportunity to train and develop yourself in cyber security and delivery management.

This role most closely aligns to the ‘Support’ role in the Government Security Profession (GSP) framework.

• provide administrative and business support to the team including but not limited to; secretariat function (agenda/minutes/actions), stakeholder meetings, room bookings, document management, security clearance
• act as first point of contact for the Cyber team, answering general enquiries, managing the Cyber Security Team mailboxes and team calendar
• collating information for reporting purposes, generating standard bulletins or reports at set intervals, as well as performing simple analysis tasks
• scheduling, coordinating and booking activities such as team days, events and workshops
• support the management of the team’s offices, including but not limited to maintaining inventory and monitoring lifecycle of cyber security equipment; monitoring access control; coordinating office moves
• financial support: liaising with contractors and suppliers, raising purchase orders, tracking spend
• support with information and records management of SharePoint libraries and MS Teams sites, in accordance with Parliament’s information management standards
• where required, support with the delivery of cyber security initiatives

What You Need

• excellent administrative skills with experience of providing administrative support and carrying out administrative processes and procedures within a busy, time-critical team
• excellent organisational skills with a methodical approach to prioritising work to meet changing and conflicting deadlines
• knowledge of Microsoft Office Suite which includes Microsoft Word, Excel, PowerPoint and Outlook
• good communication skills with the ability to communicate clearly and effectively and both verbally and in writing
• ability to contribute and work effectively within a team, supporting a diverse and inclusive environment, with flexibility and a willingness to learn
• the ability to pass security clearance, backed by the right to work in the UK

Job description

• Provide administrative and business support to the team including but not limited to; secretariat function (agenda/minutes/actions), stakeholder meetings, room bookings, document management, security clearance.
• Act as first point of contact for the Cyber team, answering general enquiries, managing the Cyber Security Team mailboxes and team calendar.
• Collating information for reporting purposes, generating standard bulletins or reports at set intervals, as well as performing simple analysis tasks.
• Scheduling, coordinating and booking activities such as team days, events and workshops.
• Support the management of the team’s offices, including but not limited to: maintaining inventory and monitoring lifecycle of cyber security equipment; monitoring access control; coordinating office moves.
• Financial support: liaising with contractors and suppliers, raising purchase orders, tracking spend.
• Support with information and records management of SharePoint libraries and MS Teams sites, in accordance with Parliament’s information management standards.
• Where required, support with the delivery of cyber security initiatives. 

The above list of key responsibilities is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope and banding of the post.

Person specification

Criterion 1
Excellent administrative skills with experience of providing administrative support and carrying out administrative processes and procedures within a busy, time-critical team.
    
Criterion 2
Excellent organisational skills with a methodical approach to prioritising work to meet changing and conflicting deadlines.

Criterion 3
Knowledge of MS Word, Excel, PowerPoint & Outlook, whilst knowledge of SharePoint, OneNote and Teams is desirable.

Criterion 4
Good communication skills with the ability to communicate clearly and effectively and both verbally and in writing.

Criterion 5
Ability to contribute and work effectively within a team, supporting a diverse and inclusive environment, with flexibility and a willingness to learn. 

Benefits

Please refer to our Candidate Information Pack for a full list of our benefits which include:

• up to 35 days annual leave in addition to bank holidays
• generous maternity pay policy up to 6 months full pay
• great pension scheme options (contributory and non-contributory)
• on-site subsidised gym, nursery, catering, post office, travel office and GP
• flexible options including hybrid working and family friendly policies

Things you need to know

Selection process details

How To Apply

Please make sure you're clear on the requirements of the role. These can be found in the Job Description and Candidate Information Pack. You will need to upload a CV and show how you meet criterion two, three, and four. Our application process is anonymous, so please remove any personal information from your CV.

Apply By: 31st January 2024 at 23:55

Interviews: 9th / 12th Feb 2024

Format: Panel Interview (Remote)

Our Culture

For our people, we provide an amazing opportunity to bring their talents to an institution that sits right at the heart of society in the UK. We are helping to change UK Parliament and strengthen democracy. What matters here is your potential for growth and your commitment to playing your part in our ongoing success.

We are passionate about providing an environment which promotes inclusion, diversity and equality. Regardless of your age, gender, ethnicity, beliefs or any of the other things that make you, you. We welcome applications from people who feel under-represented in the workforce. This includes those who may feel disadvantaged because of their socioeconomic circumstances.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.