About the job

Job summary

UKHSA Cambridge plays an important role in providing a comprehensive and complex repertoire of specialist services to wide range of hospitals and GP practices across the East of England and beyond.

The post holder will assist the Laboratory Manager and laboratory team in providing administrative functions for regulatory compliance activity, ensuring that an efficient and effective support is provided to progress the quality, H&S and training regulatory processes to meet laboratory and UKHSA requirements in UKHSA East of England.

Location

This is a lab-based role located onsite at Addenbrooke’s Hospital, Cambridge.

*Please be aware that this role can only be worked from within the UK and not overseas. Relocation expenses are not available.*

Working Pattern – Full Time.

Job description

As the Compliance Administration Officer your main responsibilities will include:

• Assist with maintenance and management of compliance records, including updating and formatting documents, supporting audit administration and report writing
• Attendance at laboratory all staff meetings
• Assisting with site specific compliance queries
• Updating compliance records e.g SOPs, Risk alert responses sheet, UKHSA Quarterly reports
• Support compliance lead BMS and laboratory management staff with coordination of associated activity and meeting arrangements.
• Assist with production of monthly Quality/Governance reports for contract/service user meetings
• Attend compliance activity meetings to take notes and prepare accurate minutes.
• To assist with telephone queries from external callers with regards to compliance activity and take and pass on messages for senior staff of the laboratory
• Liaising with the Laboratory Manager and Quality lead to ensure efficient administrative support of related work.
• Maintain a high standard of work and comply with departmental quality policy.
• Assist with the receiving of reporting queries from customers and suppliers.
• Ensure that all tasks are carried out to the required safety standard.
• Responsible for producing letters, meeting minutes, reports, scientific papers, newsletters and other documents.
• Assisting the Laboratory Administration Manager with compliance activity for stock management of stationery and computer consumables, laboratory stock levels.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

Person specification

It is important through your application that you give evidence and examples of proven experience of each of the following criteria:

 Essential 

• GCSE or O level Maths & English or equivalent
• ECDL or equivalent
• Evidence office administration training
• Evidence of varied experience of clerical and office procedures
• Previous experience in customer relations
• Evidence of experience in managing information and records
• Experience of a range of administrative software applications
• Evidence of working with numbers
• Previous experience of work in the healthcare sector

Benefits

For more information on the UKHSA please visit: UK Health Security Agency - GOV.UK (www.gov.uk)

Benefits

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an average employer contribution of 27%
• Range of health and wellbeing support

Any move to UKHSA from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at Childcare Choices , 30 Hours Free Childcare, Tax-Free Childcare and More , Help with Costs , GOV.UK

Things you need to know

Selection process details

STAGE 1 - APPLICATION & SIFT: 

You will be required to complete an application form. This will be assessed in line with the advertised essential criteria – please do provide evidence of how you meet this. 

If you are successful at this stage, you will progress to an interview.

STAGE 2 – INTERVIEW 

This competition will involve an interview by video or face to face.

As part of the process, candidates will be invited to interview which will involve an in-depth discussion of your previous experience and professional competence in relation to the criteria set out in the Person Specification. 

Please note, as part of the selection process, you may be asked to prepare to deliver a presentation or take a test.

For further information on the selection process, please refer to the attached Candidate Pack.

Expected Timeline:

Advert close: 23:55hrs on 5th February 2024 – unfortunately, late applications will not be considered. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Interviews: TBC

Please note these dates could be subject to change.  

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.