About the job

Job summary

The Communication & Stakeholder Manager role has several strands including Secretariat, Editing, Presenting, Project Delivery and Communication and will directly support all internal communication activities and ensure that all Internal Navy media and messaging are delivered in a coherent and consistent manner.

This position is advertised at 37 hours per week.

Job description

Project Delivery Communications and Engagement:

• Responsible for internal Navy/MOD corporate branding of communications products and resources, ensuring coherence with MOD policy.  
• Support, management, and maintenance of Navy Communications SharePoint and associated directories holding (Delivery Webinars, master contacts list, communications presentations etc.).  
• Responsible for management, planning and end-to-end delivery of Webinars for Navy/MOD senior leaders collate, edit and publish finished products as appropriate.  
• Support, planning and publication of the Newsletters, ensure the collation, editing and publishing are carried out within the agreed timescales.  
• Responsible for editing, transcribing, and publishing Vlogs to meet the agreed monthly drumbeat.  
• Provide support to programmes in use of communications mediums to ensure coherence.  
• Support People Engagement Group’s and Engagement Champions across the Directorate.  
• Responsible for editing and dissemination of IGNs.  
• Support the development and maintain Navy Communications Strategy  
• Accountable for the governance and plan for Navy communications activities.  
• Support the Navy Induction process, for all staff and new starters.  
• Responsible for delivery and messaging of the Navy Groups and Teams site announcements.

Champion the Benefits of Effective Communications & Employee Engagement:

• Accountable for the delivery of the Navy’s Communications Plan and supporting engagement and communications activity.  
• Support and champion the benefits of effective communications across the wider business   
• Support the developing culture of active people engagement within HMNB Clyde, adhering to MOD policies and practices as well as influence and support wider corporate team in the adoption of best practices.   
• Support the culture that supports active communication and employee engagement.   
• Review comms methods and medias with staff through surveys 
• Embed LFE from survey results ensuring continuous improvement across HMNB Clyde.

Management of Secretariat Function: 

• Responsible for coherence of messaging from all 1* programme teams.  
• Responsible for supporting Communications across the 1* community for coherence and collaborative messaging for both internal and where possible external 
• Collaboration with MOD Comms Team to promote activities within HMNB Clyde. 
• Provision of specialist advice to senior management on queries coming into HMNB Clyde.
• Represent and/or support Hd Engagement in various stakeholder forums, meetings, and other engagement activities.   
• Capture lessons learned and evolve future internal messaging policy.   
• Maintain a register of responses to PQs to support consistency in messaging.

Teams Administration Role:

• Team Site Administrator (TSA) for permissions for Navy teams sites. 
• Manage and administer document libraries associated with each Teams Site. 
• Review, approve, and co-ordinate requests for Limited Areas. 
• Publish all announcements on the Navy Teams Channel.

Additional activities:

• Support all new Comms initiatives from Corporate Comms.
• Publish Monthly blogs. Vlogs, webinars. 
• Update Navy SharePoint site.  

Person specification

Desired Experience:

• Proven experience working within a communications role.
• Oral and written communications.
• Secretariat experience.
• Stakeholder management experience.

Benefits

Alongside your salary of £35,290, Ministry of Defence contributes £9,528 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills.

Candidates will be required to provide CV details to include: job history; qualification details and previous skills and experience. Candidates will be required to provide a statement of suitability (500 words). Candidates should detail their experience and qualifications through their CV and evidence how they have met the required competencies from the Project Delivery Capability Framework through their personal statement. The required competencies are Stakeholder Engagement, Governance and Benefits Management.

At interview, you will be assessed against the following Success Profiles Behaviours:

• Communicating and Influencing

At interview, you will be assessed against the following Success Profiles Skills:

• Stakeholder Engagement
• Governance
• Benefits Management

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk.

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.  

The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn. 

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

Open to UK nationals only.

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.