About the job

Job summary

We are looking for candidates with secretarial and administrative experience. You’ll be joining our team in the Committee office in the House of Lords as a Committee Operations Officer. The Committee Office is one of the largest House of Lords offices, supporting over 20 select committees at a time, spanning a wide range of policy areas.

This is a position where you will be working at the heart of Parliament. In this exciting role you will have responsibility for production and circulation of committee papers and reports, the administrative arrangements of committee meetings and travel and maintaining committee records!

This is a fantastic opportunity for someone who enjoys working with a range of internal and external stakeholders. If you have a positive, proactive approach to this, we would love to hear from you. This opportunity is working hybrid with a minimum of 2 days a week onsite on the Parliamentary estate.

Job description

You’ll be responsible for –

• Preparing draft Committee papers, including agendas and minutes
• Liaising with witnesses to ensure arrangements are in place for their attendance, either remotely or in person
• Booking committee room and/or arranging video conferencing facilities for each committee meeting as appropriate
• Preparing report front pages and appendices, including those listing Members interests, witnesses and the call for evidence.
• Liaising with the Communications team regarding committee publications
• Day to day management of the Committee’s email inbox
• Arranging travel, accommodation and other logistics for any Members and staff travelling.
• Processing Committee related expenditure including expense claims from Members, witnesses and Specialist advisers
• Efficiently organising the storage of committee documents on SharePoint

If this sounds like something you would like to hear more about, please apply below.

Person specification

What we’re looking for

• Clear and accurate oral, written and online communication skills
• Excellent IT skills and experience of using MS Word, Outlook and Excel effectively to produce, format and process documents
• Strong organisational and time-management skills, and the ability to manage several important or urgent tasks at once
• The ability to work quickly and independently under pressure while maintaining a high level of accuracy and detail and the ability to respond swiftly and constructively to unforeseen events
• Experience of working effectively with others as part of a team, demonstrating reliability, a flexible approach to work
• Strong interpersonal skills, including the ability to build successful relationships with internal and external stakeholders, to represent the Committee Office appropriately to a wide range of people and organisations

The job description provides full details about the role and what we are looking for.

Benefits

What you’ll get in return

• 30 days annual leave (increasing to 35 after one years’ service)
• Generous pension scheme
• Discounts from well-known brands and retailers
• Parliamentary health and wellbeing programme
• The opportunity to witness history in the making!

The House of Lords is the second chamber of the UK Parliament. It is independent from and complements the work of the House of Commons to:

• Make laws.
• Check and challenge the actions of the government through questions and debates.
• Investigate public policy and provide a forum of independent expertise.

Things you need to know

Selection process details

Please complete your online application by 23.55pm on 16th August 2024.

If you require any reasonable adjustments during the application process, please contact HLRecruitment@parliament.uk

The House of Lords Administration is committed to increasing diversity and maintaining an inclusive workplace culture. We welcome applications from all candidates regardless of their age, caring responsibilities, disability, gender/sex, gender reassignment/trans status, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sexual orientation and socio-economic status. The Administration will also consider flexible working arrangements and reasonable adjustments.

We welcome and encourage job applications from people of all backgrounds. For this role we particularly welcome applications from groups which are currently underrepresented within the team, including applications from Black, Asian and ethnic minority candidates and candidates with disabilities.

 

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

Please note this Post is NOT regulated by the Civil Service Commission. The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.