About the job

Job summary

The Integrated Corporate Services (ICS) is a new shared corporate service, launched in July 2023. It will provide corporate services (HR, Finance, Digital, Commercial, Security and Estates) across the Department for Energy Security & Net Zero (DESNZ) and the Department for Science, Innovation & Technology (DSIT).  

Our team of just over 300 professionals will be leading the way in how these functions will be delivered in the future. Our ambition is to be the leading provider of integrated corporate services for government and set the standard for quality, efficiency, and innovation in our field. 

Our Inclusive Environment 

  

We are building an inclusive culture to make the Department a brilliant place to work where our people feel valued, have a voice and can be their authentic selves. We value difference and diversity, not only because we believe it is the right thing to do, but because it will help us be more innovative and make better decisions.  

We offer first-class flexible working benefits, excellent employee well-being support and a great pension. We are fortunate to have a range of excellent staff networks and are proud to be a Disability Confident Leader employer. We will support talented people from all backgrounds to build a career and thrive. 

We actively welcome applications from anyone who shares our commitment to inclusion. We will fully support candidates with a disability or long-term condition who require adjustments in our recruitment process. 

Find Out More 

We regularly run events where you can find out more about the department and tips for the application process. You can sign up for upcoming events here: https://www.tickettailor.com/events/departmentforenergysecurityandnetzero?  

You can also follow our LinkedIn Careers Page: https://www.linkedin.com/showcase/desnz-careers/  

Job description

The Commercial Systems and MI team is an integral part of the Commercial Shared Services function within ICS providing the systems, tools, processes, data and analysis to support commercial delivery, improve efficiency, mitigate risk and enable the DESNZ and DSIT to deliver on their priorities. 

We are looking for a highly motivated and pragmatic individual to lead on the support, management, continuous improvement and development of our commercial system Jaggaer, its data and information, and provide proactive and positive engagement with our stakeholders.

The systems and modules we currently manage include: Jaggaer One procurement system including modules; Supplier Management+, Sourcing+, Contracts, Savings Management, Category Management +, Spend Management + and Procurement Analytics+. Docusign, Power BI, internal Cabinet Office systems. 

Person specification

Key responsibilities

You will lead and support on:  Support deliverables: - Supporting users e.g. commercial delivery leads and contract managers in using Jaggaer. - Designing, maintaining and delivering relevant training material for the systems’ users.  - Collaborating with team colleagues to analyse issues, problem solve and provide advice, solutions & options on the Jaggaer system. Administration: - User administration: user onboarding; profile and access management - System administration: managing configuration updates and implementing small changes; managing mass data uploads; managing data mart reporting. Information and data; - Timely production of legally required MI on behalf of departments using Jaggaer reporting. - Lead and respond to departments’ commercial freedom of information requests (FOI), parliamentary questions (PQ) and other external correspondence received. Working with commercial professionals and other partners to ensure responses are provided within the timeframes given and ensuring they comply with legalisation. - Supporting the Reporting and MI Lead within the team, in the iterative development of MI packs and Power BI dashboards. - Leading and supporting on data quality & governance initiatives as part of the broader data quality strategy. System management and in house development /continuous improvement: - Lead and support the ongoing development of the commercial system improvements, ensuring DESNZ, DSIT and ICS continue to procure and run contracts in a more effective and efficient way.  - Design new solutions, templates and workflows for varied stakeholders across DESNZ, DSIT and ICS Commercial. - Manging the system interdependences e.g. DocuSign, ERP financials, as data is either integrated or merged for analytical purposes. - Creating and managing Jaggaer data mart reporting, using the system functionality to build bespoke reports. - Access available knowledge, user groups and other resources to promote best practice opportunities.  Development and projects: - In all of these, understand requirements, support the planning of design, implementation and testing; documentation, training and share knowledge with other colleagues to ensure effective business readiness and that users get what they need and expect. - Managing small to medium sized changes using a simple agile approach. - The development and release of future Jaggaer products e.g. Supplier Relationship Management; - -Qualification and Risk; Supplier Segmentation; Spend Analytics.  - Managing the Jaggaer system requirements to meet future cross government requirements including - Procurement Reform, from information available including the Jaggaer user group. - Lead and support the re-procurement of the commercial system (currently Jaggaer).  - Horizon scanning: identifying and assessing the impact of potential future system, process and reporting changes. Stakeholder engagement: - Ongoing engagement with peers across DESNZ, DSIT and ICS Commercial system users.  - Engaging in internal and cross government data and systems groups. - Leading the monthly user systems’ and data forum.  - Fully including commercial users in system projects and encourage the uptake of new processes and systems.  - Providing a positive customer experience. Skills and experience We are looking for candidates that: - Have experience owning, developing, and/or implementing complex systems. Ideally this would include experience with commercial systems such as Jaggaer or Atamis, but we welcome candidates who could bring transferable skills from other functional specialities.  - Have driven system design / continuous improvement initiatives. - Proven experience of working with O365 applications including Word and Excel and SharePoint. - Have proven experience of data analysis and/or governance and assurance. - Demonstrate capability of delivering projects - Demonstrate capability to work proactivity and to take ownership and accountability of your own tasks and work. - Demonstrate capability in managing stakeholders and establishing relationships both internal and external to your organisation. - Demonstrate excellent verbal and written communication skills. We also welcome applications from people who bring equivalent transferrable skills and experience from other sectors.

Benefits

Alongside your salary of £40,950, Department for Energy Security & Net Zero contributes £11,056 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

As part of the application process you will be asked to complete a CV and behavioural statements. Further details around what this will entail are listed on the application form.

Applications will be sifted on behavioural statements and CV. 

In the event of a large number of applicants, applications will be sifted on lead behaviour statement Managing a Quality Service.

Candidates who pass the initial sift may be progressed to a full sift, or progressed straight to assessment/interview.

The interview will consist of behaviour questions 

Sift and interview dates

Expected Timeline subject to change

Sift dates: w/c 24/06/24

Interview dates: w/c 08/07/24

Interview Location: MS Teams.

Candidates are asked to note the above timetable, exercising flexibility through the recruitment and selection process.

Further Information

Reasonable Adjustment

We are proud to be a disability confident leader and we welcome applications from disabled candidates and candidates with long-term conditions.

We fully support adjustments throughout our recruitment process and we encourage candidates to discuss their adjustment needs by emailing the job contact which can be found under the contact point for applicants section.

We do not have an exhaustive list of adjustments that we support but just some examples include additional time to complete your application form, behaviour questions up to 72 hours prior to interview and having extra time at interview. 

If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.

If successful and transferring from another Government Department a criminal record check may be carried out.

New entrants are expected to join on the minimum of the pay band.

A location based reserve list of successful candidates will be kept for 12 months. Should another role become available within that period you may be offered this position.

Please note terms and conditions are attached. Please take time to read the document to determine how these may affect you.

Any move to the Department for Energy, Security and Net Zero  from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility https://www.childcarechoices.gov.uk

DESNZ does not normally offer full home working (i.e. working at home); but we do offer a variety of flexible working options (including occasionally working from home). 

DESNZ cannot offer Visa sponsorship to candidates through this campaign. DESNZ holds a Visa sponsorship licence but this can only be used for certain roles and this campaign does not qualify.

In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf.

However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading. 

Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment. 

A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.

Feedback

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.